University Technology Fee http:utfab'colostate'edu

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University Technology Feehttp//utfab.colostate.e
du

• Presentation to Student Fee Review Board
• November 26, 2007 by
• Pat Burns and Jason Huitt

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University Technology Fee (UTF)The Creation

• UTF was created by ASCSU Senate Bill 3225, and
  approved by the Board of Governors in July, 2003
• Original Bylaws were endorsed by ASCSU Senate
  Bill 3303 on September 10, 2003
• This year is the fifth year of the fee

Nov. 26, 2007
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UTFAB Membership

• Consists of members from each colleges Charges
  for Technology committee, one graduate school
  member, and two at large students appointed by
  the ASCSU President
• Vice President for Information Technology is the
  adviser
• Ex-officio, non voting
• Lots of excellent assistance from Jason Huitt,
  Scott Baily and Rusty Scott in ACNS

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UTF Bylaw OverviewProcess
University departments request funding from
UTFAB through proposals, including a three-year
project plan
UTFAB votes on the proposal based on 10 funding
criteria
If UTFAB recommends funding the project, the
recommendation is sent to SFRB for approval
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UTFAB Bylaws OverviewProjects

• All funded projects make presentations in the
  fall semester about the usage of the fee
• Progress report
• All groups requesting funding make project
  proposal presentations in the spring semester
• UTFAB evaluates based upon 10 funding criteria
• Endorsed projects are forwarded to the SFRB for
  their approval

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UTFAB Funding Criteria

• The services ability to benefit as many CSU
  students as possible.
• The services ability to effectively use the fee.
• The project proposal is not funded through
  individual college Charges for Technology.
• The services adherence to its planned budget and
  accountability for its expenses throughout the
  past fiscal year, if appropriate.
• The services potential for direct student use.
• The effort and thought reflected in the project
  plan.
• Quantitative justification and clarity of the
  project plan and presentation.
• Level of co-sponsorship by the University.
• Balance between central and distributed
  technology.
• Project costs and potential benefit.

New in 06
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UTF Revenue

• University Technology Fee 15/semester
• Collected from every student, including
  partial-fee paying
• Annual revenue about 820,000
• Vs. about 3.2 million in Charges for Technology
• This revenue stays entirely within the eight
  colleges
• UTF complements this, to maintain an adequate
  level of central IT

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FY 07-08 UTF Funded Projects

• Original projects, ongoing funding
• SIS/Portal, including hardware refresh
• Library Technology, desktops and laptops
• Classroom Technology
• One-time funding
• Podcasting/Videocasting (MediaSite)
• 50/50 funding with the colleges
• Computer Classrooms, also with UFFAB (in
  planning)
• Departmental classroom project (work in progress)

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3 Original Projects
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SIS/Portal Project

• SIS Portal project the highest priority of the
  three areas
• Front-end and back-end upgrades.
• Front-end is RAMweb (RamPoint portal)
• http//rampoint.colostate.edu.
• Back-end is a new Student Information System
  (ARIES).
• Budget
• University is paying 100 of 1-time costs, 5.9
  million.
• UTF commitment ½ of recurring cost, 462k,
  matched by CSU
• Also 173k for back-end hardware refresh, matched
  by CSU
• Went live in Fall 07 and on budget
• For the first time in over three years, we were
  able to meet every request for registration
  without system melt down

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RAMweb
October 31, 2007
UTFAB SIS Fall 07 Presentation
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RAMweb Status

• Operational 24/7
• Users
• 513,391 sessions in August 2007
• First day of class 51,018 August 20, 2007
• Upgraded to support peak processing periods
  (opening of registration days, Preview and first
  day of any term)
• New services
• Registration Ready, Degree Audit, Emergency
  Contact, more
• Most legacy services rebuilt for ARIES system

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Library Technology Project

• The library currently provides 319 desktop
  computers
• Continue PC upgrades on a 3-year refresh cycle
• The library currently provides 222 laptops for
  checkout
• 202 Dell laptops,
• 20 MacBooks.
• 10 presentation kits for check out.
• 2007/2008 budget 218k
• Project is ahead of schedule and under budget.

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Dell and Apple Laptop Checkouts Week of
September 10th, 2007
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Dell and Apple Laptop Checkouts Week of
November 12th, 2007
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GA Classroom Technology Project

• Scope is 152 general assignment classrooms
• Currently, 65 have technology, 3-yr. plan is
  85.
• Build new Smart rooms (rooms with technology)
• Computer projection system including screen,
• Room control system, including podium, and
• In some cases, Elmo document cameras.
• Refresh old technology in existing Smart rooms
• Replacement of computer projection system (5-yr.
  cycle) and sometimes Elmo document camera.
• To stay current with computer video displays and
  avoid obsolescence of equipment .

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Classroom Technology FY 06/07

• 2006/2007 project 175k
• Build 11 new Smart rooms, total 110 out of 152
• Refresh technology in 5 existing Smart rooms
• Project is on schedule and on budget
• Do not have statistics, but smart classrooms are
  utilized by virtually all students on campus

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Refresh Technology on a 5-year Cycle
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New Installations - Room Upgrades
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3 Supplemental Projects
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Departmental Classrooms

• Two types of classrooms
• 152 General Assignment (GA), central
  responsibility
• 95 Departmental, college/department
  responsibility
• Upgrades up to 9 Departmental classrooms
• Consistent technology in all classrooms,
  including user interface for faculty
• Redress of Departmental classrooms falling
  behind GA classrooms
• UTF 50 is 60k
• Work planned for winter break and Spring 2008

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Departmental Classroom Details
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Networked Classrooms (with UFFAB)

• Rooms will be refurbished by Facilities with
  UFFAB funding
• Each station will have electrical power and an
  Internet connection
• Up front technology will be funded by the UTFAB
• Podium with controls
• Computer projector and screen
• Possibly audio, an Elmo, clicker receiver,
• Colleges will equip with computers
• Target rooms to be defined in December 2007
• UTFAB budget is 75k

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Podcasting

• Recording audio, video and slides for on-demand
  storage
• An experiment
• Budgeted at 85k, with some University match
• Fall Courses
• 101B NESB
• CIVE 520 and MECH 53
• A206 Clark
• MECH 431 and SPCM 346
• Portable device
• SPCM 200 and BZ 492 692
• Working on survey and on spring courses

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Podcasting Samples

• MECH 530 Don Radford
• http//mediasite.colostate.edu/Mediasite/Viewer/?p
  eid154ce5baeb3347e5bdb2a761e25431a8
• BZ 492/692 Guest Lecturer
• Are Different Soil Communities Functionally
  Equivalent?
• http//mediasite.colostate.edu/Mediasite/Viewer/?p
  eid7332f9eb47b346e687212f2e65838584
• SPCM 200 Student speeches
• http//mediasite.colostate.edu/Mediasite/Viewer/?p
  eida391d42b363d4ee0adf919a203d71dcb
• SPCM 346 Kirsti Broadfoot
• http//mediasite.colostate.edu/Mediasite/Viewer/?p
  eid95c6bf5436a64a95a4787fe083e3bb7c
• Also available as podcast in iTunes U
• https//deimos.apple.com/WebObjects/Core.woa/Brows
  ePrivately/colostate.edu.1377925539.01377925541.13
  93269367?i2051235542

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Kiosks

• Funded last year, but not this year
• Was not supported by the UFFAB

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Other Activities

• We continue to solicit advice and counsel from
  the UTFAB on additional important IT issues
• Early Settlement Letters (ESLs)
• Outsourced new student email and communication
  services
• After a very diligent and informative exploratory
  process, the UTFAB selected Google over Microsoft
• In a very close vote

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For More Information

• UTFAB web site
• http//utfab.colostate.edu/
• Contents
• Bylaws (modified)
• Members
• Fall Project Presentations
• Spring Project Proposals
• Thank you for your support

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Questions?

• Are more than welcome.