Engineering Alumni Society Board of Directors

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Engineering Alumni SocietyBoard of Directors

• Planning Meeting
• July 28, 2008

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Agenda

• Incoming Board
• Presidents Initiatives
• New Ideas
• Annual Events
• Board Awards
• Service Activities
• Internal Activities

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Incoming Board
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2008-2009 Board
Harris Romanoff (President) Nancy Harris (Vice
President) Russ Miller (Vice President) Jim
Brennan (Vice President) Carl Clyde
(Secretary) Stan Warchaizer (Treasurer) Direct
ors Farnia Fresnel Alan Schultz Robert
Berkovits Ernest Churchville Matt Quale Jocelyn
Nelson Dane Carswell Hank Guckes Eileen Feldman
McCarthy Harry Vartanian Associates Jason
Bethala Lauren Berryman-Neal Jeannine Carr Craig
Schorr Wayne Robbins
Congratulations!
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Presidents Initiatives
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Initiative Add EAS Link to Alumni Page
Motivation The Penn Alumni groups page
(www.alumni.upenn.edu/groups) provides quick
links to many alumni groups but not to any school
alumni groups. As such, the suggestion was made
to inquire if a section could be added that
provided links to school alumni societies.
Approved!

• Status
• Proposal presented to Elise Betz, Director of
  Penn Alumni and Penn Traditions in early June.
• Request forwarded to the E-Communications team
• Received approval on July 29, 2008

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Initiative Email Graduating Seniors
Motivation Reach out to engineering
undergraduates the summer after their graduation.
Welcome letter from EAS about our group and how
to stay connected.
Done!

• Status
• Obtained list of most active engineering seniors
  from Elise Betz.
• Wrote letter to graduating seniors, sent to
  Janice on August 16th
• Letter will be sent out via email blast during
  Labor Day week.

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Initiative Hold School Alumni Leaders Meeting
Motivation School alumni societies have a
different set of challenges relative to that of
regional alumni groups. Proposal was made to
Elise Betz to hold a meeting of the leaders of
all of Penns School alumni societies.
Objectives are to (1) Meet Lee Doty, the new
Penn Alumni President. (2) Share ideas lessons
learned. (3) Develop set of best practices on
leading successful School Alumni societies one
that could not only benefit Penn internally but
if published to the web could be a template for
other universities.
Happening!

• Status
• Obtained buy in from Elise Betz
• Emailed Lee Doty proposal, obtained by in
• Collaborated with Penn Alumni office to establish
  date of Friday, Oct. 31st Homecoming Weekend
• School Alumni Leaders Emailed

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New Ideas Proposed
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New Idea Alumni Career Panel

• Champion Jason Bethala (Chair)
• Committee Farnia Fresnel, Wayne Robbins, Bob
  Berkovits, Sevile Mannickarottu
• What An alumni career panel composed of EAS
  members from different backgrounds (e.g.
  traditional engineering career, business career,
  graduate school, start-up, etc.)
• Who does it benefit? Engineering Students
  current SEAS alumni in Philadelphia area
• Why do it?
• Provides an opportunity for engineering students
  to ask questions relating to possible careers
  paths, graduate schools, etc. The majority of
  career panels are not targeted specifically
  towards the general body of engineering students
• Introduces EAS to current students opportunity
  to promote the organizations mission and
  potentially meet new recruits
• Allows SEAS to promote the flexibility and
  numerous career opportunities associated with an
  engineering degree, especially in a market where
  students may find it difficult to obtain jobs
• Where An engineering building on campus
• When Ideally the September October timeframe
  since seniors/ graduate students would likely be
  applying for jobs or graduate schools and
  interviewing during this time
• How
• Discuss with Career Services on most effective
  way to promote the panel and hold the event
• Gather interest, background information, and
  availability from current EAS members
• Draft email campaign, hang flyers, etc.

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New Idea Engineering Alumni Ambassadors
Champion Harris Romanoff Committee Jim Brennan
(Chair), Hank Guckes, Bob Berkovits, Stan
Warchaiser What Connect EAS with engineering
alumni who are active in Regional Clubs (e.g.
Penn Club San Francisco) Who does it benefit?
Engineering Alumni Development Office Why do
it? 1) Broaden the active alumni base of EAS 2)
Empower engineering alumni at regional clubs to
do engineering related events - e.g. "Dinner with
a Penn Dean Eduardo Glandt, Dean of Penn
Engineering" 3) Re-connect alumni with
Engineering School When Throughout the
year How 1) EAS forms an "Engineering Alumni
Ambassadors" committee. 2) Reach out to several
regional clubs and find out if there are any
active engineering alumni graduates 3) Connect
with those engineering alumni graduates offer
them to become EAS Ambassadors 4) Keep
communication lines open We inform them of Penn
engineering events of local interest (e.g. visit
by Dean) They inform of us of events of local
interest involving engineering alumni (e.g. guest
speaker)
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New Idea Establish EAS on LinkedIn
Champion Bill Kane Committee Russ Miller
(Chair), Farnia Fresnel, Alison Capponi, Stan
Warchaizer What Establish and maintain a
LinkedIn account Who does it benefit? Current
students, Alumni, Development Why do
it? LinkedIn seems to be well established as a
professional networking site, and several Penn
groups have already been created. The group could
be used to announce and promote events, reconnect
with other alums and increase involvement in the
Alumni Society When Ongoing How Issues seem
to revolve around licensing of the Penn name and
logo. Once this issue is resolved the creation of
a group is trivial
Established!
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Annual Events
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Fall Annual Event
Event Homecoming Weekend Requirements 1)
Collaborate with Development office on planning
events for homecoming 2) Promote event to
EAS Chair Person Matt Quale
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Spring Annual Event
Event Alumni Weekend Suggested Tasks 1)
Collaborate with Development office on planning
events for alumni weekend 2) Promote event to
EAS Chair Person Jocelyn Nelson
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Spring Annual Event
Event Senior Design Competition Suggested
Tasks 1) Review rules edit materials for
design competition 2) Facilitate event day
of 3) Serve as judge and/or score
enterer Co-Chair Person Walter Korn Co-Chair
Person Stan Warchaizer Committee Members
Farnia Fresnel, Alison Capponi, Paul
McLaughlin, Dane Carswell, Ernest Churchville
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Summer Annual Event
Event Graduate Student BBQ Suggested Tasks
1) Collaborate with Development office on
planning Graduate Student BBQ 2) Sit at sign-in
table, check IDs, work crowd Chair Persons Hank
Guckes, Ernest Churchville, Stan Warchaizer
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Bi-Annual Events
Event Patent Presentation (2007,
2009) Suggested Tasks 1) Collaborate with
Development office on planning Graduate Student
BBQ 2) Sit at sign-in table, check IDs, work
crowd Chair Person Harry Vartanian Committee
Members Seville George, Bill Kane, Eileen
Feldman, Peter Staffeld
Event PE Presentation (2008, 2010) Suggested
Tasks 1) Collaborate with Development office
on planning Graduate Student BBQ 2) Sit at
sign-in table, check IDs, work crowd Co-Chair
Person ______________ Co-Chair Person
__________________ Committee Members
_________________, ___________________,
__________________
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Board Awards
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Board Awards
Award Yarnall Suggested Tasks 1) Collaborate
with Development office on obtaining
recommendations 2) Tele-conference to review
candidate bios 3) Make recommendation to
board 4) Reach out to nominees Co-Chair Person
Stan Warchaizer Co-Chair Person Tim
Carlsen Committee Members Mickey Kaufman, Bob
Berkovits, Jim Brennan, Paul Staffeld, Farnia
Fresnel
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Outreach Activities
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Outreach Activities
Activity Student Mentoring Suggested Tasks
1) Collaborate with Career Planning on
facilitating freshman mentoring program 2) Help
Career Planning in finding needed alumni 3)
Promote mentoring program to students and
alumni Co-Chair Person Nancy Harris Committee
Members Jane Fried Sheinfeld, Alison
Capponi
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Outreach Activities
Activity Increasing Participation in Alumni
Activities Suggested Tasks 1) In January,
identify board members who are members of
undergraduate classes with reunions the
following year. 2) Find out who the assigned
staff person is at Penn Alumni Relations for that
class. 3) Encourage the board members to contact
these staff people 4) Check on status in April
or May. Co-Chair Person Eric Benshetler
Committee Members Farnia Fresnel, Russ
Miller
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Internal Activities
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Internal Activities
Activity Website Updates Suggested Tasks 1)
Continually review website content to ensure its
up to date 2) Post pictures, board meeting
dates, etc Chair Person Russ Miller
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Internal Activities
Activity Speaker Series Suggested Tasks 1)
Shake engineering alumni tree for potential
speakers 2) Contact potential speakers 3)
Present Bio to board 4) Coordinate times that
work for EAS Speaker Co-Chair Person Ernest
Churchville Co-Chair Person Hank Guckes