Integration of Acquisition, Project Management and Performance Management

1
Integration of Acquisition, Project
Management and
Performance Management

• Moderator
• Joanie Newhart, Senior Procurement Executive,
  Dept of Transportation
• Roundtable
• Karen Pica, Director of the Federal Acquisition
  Institute
• Jennifer Main, Chief Financial Officer, Small
  Business Administration
• Chris Niedermayer, Program Management Director,
  USPTO

2
Agenda

• Overview of where acquisition, project management
  and performance management meet
• Toolbox of best practices
• Three things to do tomorrow
• Closing remarks

3
The Good

• 70 billion IT budget for the Federal government
  in FY 2009

4
The Bad

• 75 of all IT projects fail to meet cost or
  schedule estimates or deliver intended results

5
What is Failure?

• Successful projects were completed on time and on
  budget, with all the features and functions that
  initially specified.
• Failed projects were cancelled before completion
  or never implemented.
• Challenged projects were completed and
  operational, but over-budget, over the time
  estimate, or with fewer features.

6
Project Failures
Source The Standish Group
7
The Opportunity

• By the year 2016, 60.8 percent of the
  non-seasonal full-time permanent workforce will
  be eligible to retire

8
Why Projects Fail

• Poor planning
• Unclear goals and objectives
• Objectives changing during the project
• Unrealistic time or resource estimates
• Lack of executive support and user involvement
• Failure to communicate and act as a team
• Inappropriate skills

Source The Coverdale Organization
9
Teaming for Results
Project Management
Performance Management
Acquisition
Results
Source The Standish Group
10
Toolbox of Best Practices
What goes in the toolkit?

• Multi-discipline competencies
• Shared ability to synthesize complex information
• Innovative capacity
• Emotional intelligence
• Ethics

Teaming Best Practices
11
Three Things You Can Do Now

• Expand your personal competencies and
  relationships with your colleagues
• Articulate project goals/outcomes in plain
  language
• Ask your team the questions you would ask if your
  personal resources were supporting the project