Before we get started

1
Before we get started

• Grab a laptop and lunch
• Turn on the laptop.
• At the Novell login window, change the location
  to match your school initials.
• Login as yourself.
• Access your e-mail via Groupwise (web).
• Save the gradebook specific to your grade level
  to the desktop.

2
Troubleshooting

• Tips and Techniques to Keep Your Teachers On Track

3
Agenda

• Discuss the sequence of SASIxp and IGPro events
  throughout the school year
• Highlight the procedures, tips, and techniques
  associated with each event
• Provide the location of online manuals and
  documentation

4
Start of the Year Procedures

• School schedules are finalized and created in
  SASIxp.
• Archive last years IGPro data.
• Verify template.gbf files are present in IGPro
  folder.
• School SASIxp/IGPro staff run IGPro Data
  Exchange.
• Teachers create gradebooks.
• Teachers set grading rules.

5
School schedules are finalized and created in
SASIxp.

• Important notes
• Exports via the IGPro data exchange should never
  be made until scheduling is complete (all
  sections are created).
• Scheduling changes made throughout the school
  year may result in duplicate classes being added
  to a teachers class roster file. IGPro never
  deletesit only appends!
• Tell-Tale sign this has occurred? Teachers see
  duplicate courses in their gradebooks, one with
  an end-of-term spreadsheet and one without.

6
School archives last years IGPro data.

• Steps to backup data from previous years
• Open My Computer
• Go to K\NCSAPPS\IGPro
• Right-click the IGPData folder.
• Choose Rename.
• Rename the folder IGPData2008.
• Create a new folder named IGPData.
• Create a new folder called Gradebook Archives.
• Move IGPData2008 folder into Gradebook Archives
  folder.

7
Verify template.gbf files are present in IGPro
folder.

• Steps to Verify template.gbf files are present
• Go to K\NCSAPPS\IGPro
• Locate template.gbf file
• Do not modify or change the file, simply verify
  its existence.
• Background information The template.gbf file
  contains weighted numeric spreadsheets and
  associated grading rules for calculating semester
  and yearly averages.

8
School SASIxp/IGPro staff run IGPro Data
Exchange.

• Background information
• SASIxp creates a CL.grd file in each teacher
  folder. This is the teachers class roster file.
• As changes are made to teachers rosters through
  the addition of students the data exchange must
  be run to update IGPro gradebooks. Teachers
  should not add students manually.

9
Teachers create gradebooks.

• Directions for creating gradebooks are located in
  grade specific IGPro manuals.
• Common Errors made during gradebook creation
• Teachers fail to select option to store
  gradebooks locally. To correct, open gradebook
  and go to Edit, Preferences. Remove the check in
  Use IntegradePro Server.
• Teachers fail to save their gradebook to the
  corresponding teacher folder on the K drive.

10
Teachers set grading rules for classes with
weighted calculations.

• Grading rules may be viewed by selecting Setup,
  Grading Rules. Choose the Type Sets Tab.
• Teachers may modify weightings assigned in the
  Elementary or Secondary columns.
• Teachers may add additional Type Sets (columns)
  for classes requiring different weights.
• Teachers may add additional Types (row headings).
• Teachers may not modify type sets or types
  utilized to calculate semester and yearly
  averages. If in doubt, dont delete or rename
  it!

11
Each Nine-Week Grading Period

• Teachers add Tasks and enter scores.
• Teachers calculate averages and copy scores to
  End-of-Term spreadsheets.
• Teachers export grades from end-of-term
  spreadsheets.
• School SASIxp/IGpro staff run IGPro Data Exchange
  to bring scores into SASIxp.
• Teachers verify grades in ClassXP.
• School SASIxp/IGPro staff print report cards.

12
Teachers add Tasks and enter student scores.

• Common mistakes
• Teachers do not assign point values to an
  assignment. See Tasks, Edit Tasks, Points Tab.
  Is the total zero?
• Teachers assign task to the wrong task type. See
  Tasks, Edit Tasks, Points Tab. What type is
  assigned?
• Teachers leave scores blank. What is the result?
  Is it a zero?

13
Teachers calculate averages and copy scores to
End-Of-Term spreadsheets

• Common comment My grades arent averaging
  correctly!
• Solution Do the Math!

14
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15
(95).2 (87).2 (88).3 (94).3 Overall
Percentage
1917.426.42891
16
Teachers export grades from End-Of-Term
spreadsheets.

• Common mistakes and important notes
• Teachers fail to do the export. They believe
  they are finished once they have copied grades to
  the End-of-Term spreadsheet. Solution Check
  the date on the export file in their IGPro
  teacher folder. Export files appear as MK.grd
  files.
• Teachers export to the wrong location. Exports
  should be saved in their teacher folder.
• An errolog.imk file is created upon initiation of
  the export. As there are no grades assigned to
  homeroom, it will always appear.

17
School SASIxp/IGPro staff run IGPro Data
Exchange.

• Background information
• SASIxp pulls the MK.grd file located in each
  teachers folder.
• Grades and comments are available immediately
  available for viewing in ClassXP.
• If grades are missing or incorrect, check the
  errolog.amk files.

18
Final Steps

• Teachers verify grades in ClassXP.Teachers
  should always login to ClassXP and verify the
  accuracy of exported grades.
• School SASIxp/IGPro staff print report cards.

19
Whats in a name?

• .gbf file This is your gradebook file. Protect
  it!
• .bak file This is a backup of your gradebook
  file as of the last save.
• CL.grd file This is your class roster as
  exported from SASIxp/Classxp. See associated
  errorlog.icl files.
• MK.grd file This is your grade file as
  exported back to SASIxp/Classxp See associated
  errorlog.imk and errorlog.amk files.

20
Where can I find all of the manuals and
documentation?

• Go to the district website.
• Under Docs/Forms, select SASIxp Instructions.
• Select IntegradePro.
• User manuals are in school type folders. Admin
  files are in the Administrators folder.