Title: Frequent Flyer Travel Paris
1Presenting ourAgency
- Frequent Flyer Travel Paris
2POSITIVE, DYNAMIC and ALWAYS PROFESSIONAL
FREQUENT FLYER TRAVEL PARIS Contacts Marc
Leidelinger ? 33 (0)1.53.46.67.18 and Christophe
Hamonic ? 33 (0)1.53.46.67.15 Registered
office 63 bis, avenue Ledru-Rollin 75012
PARIS Tel 33 (0)1.53 46 67 10 / Fax 33
(0)1.53 46 67 20 / E.mail contact_at_fftparis.com
/ Web site www.fftparis.com IATA 2024208 4
LICENCE 075 01 0024 Opening hours Mondays to
Fridays, 9.00 to 18.30 SAS (Société par Actions
Simplifiée (Simplified Joint Stock Company))
Capital 94,000 RCS Paris 435 134 168
SIRET 43513416800010 APE code 633Z Professional
Liability Insurance HISCOX. Financial guarantee
APS Association Professionnelle de Solidarite.
3Presenting the AgencyIndex
- Philosophy and Structure of the Agency 4
- Resources 8
- Technology serving the Agency 9
- Technology serving Your Advisers 11
- Technology serving Our Customers 12
- Technology serving People 13
- Our trades, our undertakings for service 17
- 3.1 General remarks 18
- 3.2 "Business" 20
- 3.3 "Business" Tourism, Events and
Incentive Schemes 30 - 3.4 Consultancy, Management and Training 32
- 3.5 Tourism and Leisure activities 40
-
- Appendices 42
41. Philosophy and Structure of the Agency
- The Agency's Philosophy
- The TourCom Network
- Frequent Flyer Travel Paris - Organisation
51. The Agency s philosophy
- POSITIVE, DYNAMIC AND ALWAYS PROFESSIONAL
- Frequent Flyer Travel Paris is a travel agency
specialising in Business Trips and Tourism, plus
Events and Incentive Scheme management. - We organise all your business trips and deal with
bespoke operations. - Frequent Flyer Travel Paris deal with these
services by combining service-providers from
different fields in order to meet your
requirements, and are keen to apply the basic
principles of our philosophy
- Service
- Rigour
- Creativity
- Responsiveness
- Our know-how serving your requirements
- With a similar approach, 5 persons are also at
your service for all requirements you may have
for private holidays.
61. The Tourcom network
- A National network
- The national TourCom network links independent
travel agencies throughout France known for their
know-how. - Key figures
- 2nd voluntary network of travel agencies in
France - More than 540 travel agencies
- 1.4 billion euros turnover in 2007
- The best prices
- Being a member of TourCom guarantees bargaining
power, competitive and negotiated rates - Fifty airlines
- Four major car hire firms
- Over 50,000 hotels all over the world
- The dynamism of an independent Agency, providing
all financial and legal guarantees for our
customers.
71. Frequent Flyer Travel Paris and the TourCom
network
Marc LEIDELINGER
LEAM SARL Business and Management Consultancy
100
100
Services
82. Resources
- Technology serving
- The Agency
- Your advisers
- Our customers
- People
92. Technology serving our Agency
- Our Agency has a telephone switchboard with
programmed call management and distribution. This
means that we answer 95 of your calls in less
than 30 seconds. - A high-performance computer network that can
process 80,000 e-mails per month in complete
security.
102. Technology serving our Agency
- IGA, French leader in the travel agency sector,
has supplied our accounting software. Its
capacities and flexibility enable us to - respond rapidly to all your requests for analysis
of traffic and costs this can be produced in the
form of regular or one-off reports. - integrate our invoices in the form of computer
files adapted to the formats and specific
characteristics of your accounting software. - send invoices immediately in electronic format
(.pdf in particular) when electronic tickets are
issued. - Our accounting software can be accessed from each
workstation. This enables each travel adviser to
provide an instant response to requests for
explanations about or duplicate of invoices. - Finally we have opted for remote-hosted
integrated management, guaranteeing maximum
security and real-time updating.
112. Technology serving your Advisers
- All our travel advisers have completely mastered
the use of the professional distribution system
AMADEUS, which gives immediate access to
availability, price and promotional data from - 500 airlines that is all regular airlines who
are members of IATA (International Air Transport
Association), - over 150,000 hotels throughout the world,
- 90 of the trains running in the European Union,
- The main car hire firms,
- Each travel adviser has the following equipment
- A PC with Windows XP and MS Office Pro.
- His own address and message box.
- Total, unlimited VDSL access to Internet.
- Access to professional intelligent "Low Cost"
comparison engines, as well as the above
mentioned suppliers. - Access to the Frequent Flyer Travel Paris
Intranet network covering all the documents
common to the agency and the message boxes.
122. Technology serving our Customers
- Our web site www.fftparis.com may be used to
access booking engines for professional and
individual travel (accommodation, charters,
promotions, cruises, flights, trains (iDTGV,
Prems, last minute). - The Frequent Flyer Travel Paris's professional
on-line booking tool a simple "turnkey" solution
that enables us to offer our customers an
exclusive, personalised "Business Booking" engine
including the main features below - 24/24 7/7, you can
-
- Consult and compare timetables, prices and modes
of transport. - Book, modify or cancel your travel arrangements
(air, rail, hotels, cars). - Administer your traveller profiles on line
(season tickets, frequent travellers). - Make sure that rates negotiated are applied at
all times. - Benefit from the rates negotiated by Frequent
Flyer Travel Paris. - Apply your travel policy and automate its
application. - Allow your company management to validate travel
arrangements.
132. Technology serving People
- The Frequent Flyer Travel Paris Agency is the
result of the pooling of human, technical,
polyvalent, and complementary experience for
serving your individual and/or collective
requirements. It can be broken down into four
sectors - "Business" sector
- "Business Tourism, Events and Incentive Scheme"
sector - Consultancy, Management and Training
- Tourism and Leisure activities
14Organization Chart
152. Serving People Management Staff
162. serving People - Staff
Business Sector
Ana
Emma
Léa
Mallory
Sabrina
Samia
Dominique
Nathalie
Jérémy
Lionel
Pascal
Marina
Laurence
Paula
Alexandra
Aurélie
Marilyn
William
Emilie
Sélya
Marlène
Sylvain
Yann
172. serving People - Staff
Incentive leisure Sector
Sandrine
Géraldine
Julia
Mélanie
Christine
Delphine
Lydia
183. Our "Trades", our Undertakings
3.1 General remarks 3.2 "Business"
sector 3.3 "Business Tourism, Event and
Incentive Scheme" sector 3.4 Consultancy,
Management and Training sector 3.5 Tourism and
Leisure activities sector
193.1 General Remarks
- All our agency staff attach great importance to
the following points
- the welcome given to customers,
- availability
- attentiveness,
- advice,
- reliability,
- efficiency,
- optimised cost,
- personalised service.
203.1 General Remarks
- In practice, this involves
- Giving absolute priority to the telephone, with
95 of calls being answered in less than 30
seconds, - No "one-off" customers,
- One or two main contacts for each company,
- Specialised trip advisors, computer and
technological tools, - Opening hours from 9.00 AM to 6.30 PM, Mondays
to Fridays ,, - A 24 hour / 7day emergency call center,
- A twice-daily delivery service.
213.2 "Business" Travel
- The "Business" sector
- Experienced and involved advisors dedicated
exclusively to customers with accounts. - A team with an average of ten years experience in
business ticketing, guaranteeing that you receive
quality service at the best cost. - Volume of transactions processed in 2007 30 M
- 2008 projection 35 M
223.2 "Business" Travel
- NEW ECONOMIC MODEL and SERVICE FEES - our
undertakings - Since 1st April 2005, in France and throughout
the world, airlines no longer apply commission
to ticket sales. Travel agencies and carriers now
bill travel costs and service fees separately. -
- With a view to keeping down costs for simple
transactions, Frequent Flyer Travel Paris offer
their customers an online "Business Booking"
engine (www.fftparis.com - click on "Booking"). -
- Online Booking is becoming, like the telephone,
e.mail, fax and e.ticket, a common mode of
commercial relations, without necessarily
replacing the others, since last-minute trips,
circle routes, trips involving more than one
person, will always require the personalised
expertise already provided by our agency on a
daily basis. - With our tool, performance goes hand in hand with
user-friendliness. It is simple to use and
involves no risk, since data are checked every
day by people used to working with you, before
being validated.
233.2 "Business" Travel
- Our contractual undertakings
- optimised travel arrangements through highly
personalised service. - rigorous application of your travel policy.
- quality reception.
- speed and efficiency.
- reliability.
- keenly researched rates and savings.
- We use the most up to date technology, with a
view to optimising our respective productivity
levels. Such management requires motivated
advisors with the expertise in each field. This
work is based on a real "partnership" between
your company and ours.
243.2 "Business" Travel
- REGULAR AIRLINE SERVICES - our undertakings
- applying the lowest air fares depending on the
destinations and the class (for all destinations
in the class) requested by travelers or by the
(their) company, - proposing several routing and fare solutions,
- allocating the seats requested or inform you if
they are not available, - offering to subscribe you to the various company
Bonus Programmes if the person travelling is not
already a member, - informing you of any timetable changes notified
by the carrier, - applying pressure to airlines to find seats in
fully-booked planes, - obtaining detailed flight itineraries with each
ticket, - for itineraries involving changes informing you
if the connection seems difficult, even if it is
officially possible, and optimising the closeness
of terminals, - warning of the likelihood of double-booking
during peak periods.
253.2 "Business" Travel
- LOW COST COMPANIES - our undertakings
- By entrusting us with the organisation of your
business trips with these companies, you - save time spent searching,
- have more reliable booking,
- avoid having to pay several suppliers,
- continue receiving consolidated travel
statistics.
263.2 "Business" Travel
- HOTELS - our undertakings
- booking and applying as a priority the rates
negotiated by Frequent Flyer Travel Paris or by
yourselves, - providing a confirmation voucher giving the
hotel's address, telephone and fax numbers,
arrival and departure dates, the booking
confirmation number, price granted, type of room
and cancellation policy, - doing our utmost to find a hotel room when
everywhere is full, telephoning round hotel by
hotel if necessary, - Recommending different types of rooms or other
hotels that might be more suited to the people
travelling and/or their assignment.
273.2 "Business" Travel
- TRAINS - our undertakings
- supplying the type of seat requested by the
person travelling, or informing them if not
available, - proposing different types of rates with their
terms of sale if the opportunity arises
("discovery", upgrading on specific
occasions...), - searching regularly for places on a train
requested but already full when you made your
request.
283.2 "Business" Travel
- CARS - our undertakings
- booking and applying as a priority the rates
negotiated by Frequent Flyer Travel Paris or by
yourselves, - providing a confirmation voucher with all the
booking elements vehicle category, pick-up date
and place, confirmation number, - proposing the best rate from several hire
companies Agency rate, lower public rate or
one-off promotion, - recommending different vehicle categories
depending on the mileage, weather conditions,
height of driver, material also being taken,
country of destination...
293.2 "Business" Travel
- VISAS - our undertakings
- We undertake to inform you if a visa is required
depending on the nationality of the person
travelling, and to supply you with the list of
documents required, and tell you how long it will
take to obtain the visa and how much it will
cost. - You give us the forms, photos, letters and
passports required to obtain the visa(s). We
undertake all the formalities up to and including
our messenger returning the passport, with the
visa(s), on the day and at the time agreed on
when you make your request.
303.2 "Business" Travel
- INVOICING and ACCOUNT MONITORING - our
undertakings - possible to include on the invoices notions such
as employee identification numbers, sections and
accounting allocations, with up to 5 variables, - possible to print out statements of account by
ten-day or two-week periods and send them by
e-mail in electronic .pdf format, - possible to send your invoice in electronic .pdf
format by e-mail simultaneously with ticket
issue, - printing out invoices with tickets,
- possible to supply our invoices in the form of
computer files that can be integrated directly
into your accounting system, - giving you the name of a main contact in charge
of monitoring your account, - producing credit notes within 48 hours of
receiving the documents backing up their issue
(except for cases requiring agreement from an
airline or railway company) - sending statements of account no more than two
working days after the end of the month or other
date agreed. - sorting your invoices in accordance with your
directives over an unlimited invoicing period.
313.3 "Business" Travel, Events and Incentive
Schemes
- "Business Tourism, Events and
Incentive Schemes" - This department designs and organises events and
operations adapted to your requirements for your
employees or customers. - "Creating a space where points of view can be
exchanged, consolidating your teams, - taking them out of their humdrum world,
encouraging involvement - Our aim To create, in a relationship of trust
and know-how, operations reflecting your image - Strategic Reflection
- Plan of Action
- Means Analysis Strategy
- Scheduling
- Appropriate Budgets
- Logistics and Production
-
- Contacts
- Julia Vulcain Tel 33 (0)6.60.46.66.74
julia_at_fftparis.com - Christine Crombecque Tel 33 (0)1.53.46.16.88
christine_at_fftparis.com
323.3 "Business" Travel, Events and Incentive
Schemes
- OPERATIONAL COMMUNICATION
- External Communication Operations
- Seminars and congresses
- Company parties
- Sales Force incentive events
- Executive Committees
- Internal and external events
- Private events
- Birthdays
- Weddings (organisation from A to Z, wedding
lists) - Family parties
- FREQUENT FLYER TRAVEL PARIS are involved on
several levels - Analysing the problem requirements and
expectations, defining the budget and setting up
procedures - Creative research personalising the operation to
the customer's profile, innovation - Logistics transport, accommodation, other
services
333.4 Consultancy, Management and Training
- Consultancy, Management and Training
- Analysing your current situation, drawing
up your travel policy and undertaking to set it
up. - Increased demand means that we are making this
into a completely separate activity. - Our goal taking over time-consuming activities
that are not part of yourmain business - To provide help where you need it most, we have
determined 3 levels for our involvement - ANALYSIS analysing your current situation
precisely, making recommendations, but not
actually implementing them. - ASSISTANCE IN SETTING UP preparing files and
defining the case for the action, organising
encounters, dealing with the administrative
follow-up, without becoming directly involved
with your contacts and suppliers. - TAKING OVER THE SYSTEM this includes phases 1
and 2, plus implementation, and follow-up in the
form of regular reports. You are no longer
directly involved.
343.4 Consultancy, Management and Training
- We become involved in the following area
- Developing and setting up your travel policy
- Drafting a personalised guide for persons
travelling and travel administrators including - Your internal purchase order approval and
checking procedures, - Your position with respect to Air/Rail booking
classes, hotels, meals, taxis, tips - The list of hotels with which you have negotiated
rates and which it is preferable to choose, - Order forms or Outside assignment forms (paper
and electronic), - Optimising season tickets and loyalty schemes.
- Introducing assistants, travel administrators and
new members of staff to our working methods and
your travel policy, and/or training them (in
groups or individually)
353.4 Consultancy, Management and Training
- 2. Optimising the management of your supplier and
agency relations - Our customers are able to consult their detailed
travel statistics on Internet, - Negotiations with carriers (airlines or
railways), hotels, car hire firms or other
service providers, - Drafting pertinent consumption reports adapted to
your requirements, - Simulations of several different purchasing
policies depending on volume - Example comparison between "All Air France" with
aggregated rebate or all other airlines with a
discount for each purchase - Cost simulation between an implant or explant
configuration, - Cost analyses and depreciation schedules for
setting up a remote printer in your premises, - Invoice management circulation, data input,
processing, integration and checking.
363.4 Consultancy, Management and Training
- HERE ARE FIVE EXAMPLES OF CONCRETE ACTIONS ON
MANAGEMENT - A. Introducing the Frequent Flyer Travel Paris
online booking tool - Aims
- Improved productivity for the customer and the
agency. - Improved compliance with travel policy.
-
- Means
- Presenting the agency, plus individual
personalised training sessions. - Personalised online assistance.
- Distributing a User's Guide.
- Results
- Time saving and increased reliability for
assistants. - Reduction in overall travel costs.
- Reduction of approximately 60 in total service
charges.
373.4 Consultancy, Management and Training
- B. Organising trips
- Aims
- Grouping trips.
- Scheduling, and planning more than one trip in
advance. - Harmonising hotel choice policy.
- Improving flexibility of use of the agency for
persons travelling. - Means
- Agency's role in informing and educating persons
travelling in conjunction with the person in
charge of travel. - Proactive Diagnostic role for each purchase
order. - Setting up a remote printer.
- Results
- Savings on ticket prices and time spent by
members of your staff travelling. - Consistent "hotel" policy and optimised
price-per-night. - The advantages of an established agency, yet
avoiding two major disadvantages - financial putting premises and infrastructure at
the Agency's disposal - decreased productivity for both parties involved,
due to the close physical situation
383.4 Consultancy, Management and Training
- C. Purchase order management and follow-up
- Aims
- Reducing the number of changes for individual
files. - Reducing the number of unused tickets.
- Reducing the time spent on each order.
- Means
- Consulting the agency and/or timetables upstream
informing about or introducing the agency, the
way it operates and simple optimisation methods
for persons travelling. - Using "e.tkt with issuing them at the latest
moment. - Improving the use of e.mail setting up a
structured order form. - Results
- Reducing the number of credit notes to 10 of
volume of operations. - Reducing travel agent fees by 10 to 20.
- Reducing by 20 the time taken by travel
administrators with the agency.
393.4 Consultancy, Management and Training
- D. Transferring activities to the agency
- Aims
- Consolidating travel files and making them more
reliable. - Reducing the time taken over each order.
- Improving purchase discounts.
- Means
- Car hire bookings managed solely by the agency
through issue of company vouchers with your
negotiated rates. - Hotel bookings managed by the agency, including
with rates negotiated directly by customers (in
establishments accepting to distribute them on
the GDS professional travel agency booking
system). - The agency playing a role in advising and
negotiating on your existing or future contracts
with airlines or other trading partners. - Results
- Car hire bookings no longer dealt with by travel
administrators approximately 10 minutes per
booking. - Hotel bookings made by assistants reduced by 30
approximately 15 minutes per booking. - Optimised purchasing for airline and other
tickets savings on each purchase or aggregate
rebates.
403.4 Consultancy, Management and Training
- E. Method of payment
- Aims
- Extending the payment period for your company.
- Simplifying the work of your accounts department,
persons travelling and their assistants. - Reinforcing relations with Air France.
- Means
- Setting up a combined-logo Air France / American
Express payment card, held by the travel agency. - Setting up individual combined-logo Air France /
American Express corporate cards. - Results
- Increased productivity for the accounts
department 8 to 10 hours per month. - Time saving for persons travelling and their
assistants approximately 8 per month. - Increased cash available 30 days on outstanding
monthly travel accounts. - Extra Air France airmiles for persons travelling
(thanks to their company) - Cost of travel insurance eliminated.
413.5 Tourism and Leisure activities
- Tourism and Leisure activities
- Travel counsellors who devote themselves to your
requests, offering you à la carte trips and
packages, over and above standard offers. - "Feel like a holiday? that's where we come
in! - FROM HOME WITHOUT QUEUING, all types of services
may be supplied on a private basis individual a
la carte tours, all-inclusive stays or circuits,
club hotels, wedding lists, apartment or villa
hire, river or sea cruises, theatre bookings,
tourist visas
423.5 Tourism and Leisure activities
- You can consult and book flights, trains, hotels,
cars and promotions on our online booking
engine, through our web site www.fftparis.com - On a simple request, your contacts
- Sandrine ? 33 (0)1.53.46.67.24
sandrine_at_fftparis.com - Mélanie ? 33 (0)1.53.46.67.16
melanie_at_fftparis.com - Delphine ? 01.53.46.19.63 delphine_at_fftparis.com
- Lydia ? 01.53.46.19.65 lydia_at_fftparis.com
- can
- Send brochures and documents to your office or
home, - E-mail you our current promotions, a quote, pages
selected from such and such a brochure - Make an appointment to see you.
43Appendices
- Our customer references
- Behind the scenes
- Our tools
44Our customer References a selection
- GROUPE DDB Link
- Mme Laetitia FIZET
- Corporate Services DDB France
- ? 0153 32 62 62
- Parfums ORLANE
- Mrs Noëlle NORREMBERG
- Travel Manager
- ? 33 (0)1 44 35 72 53
- COFIROUTE
- Mr. Thibaud MICHEL-DANSAC
- Corporate Services Manager
- ? 33 (0)1 41 14 73 22
45BEHIND THE SCENES - YOUR PLANE AND TRAIN JOURNEYS
- SOME GENERAL POINTS
- Finding out about your company's travel policy
and the specific contracts that it may have with
such and such a supplier. - Using the same travel company for inward and
outward journeys usually results in a
preferential rate. - An unused airline ticket is still valid and
refundable, according to tariff rules, for one
year. After that period, it is totally lost. A
"paper" ticket can only be refunded when it has
been physically returned to the agency that
issued it. - A SNCF train ticket has a maximum validity of two
months beyond that, an unused ticket is no
longer refundable. SNCF tickets also have to be
returned to the agency to be refunded. - Think about taking the train Eurostar for
London (especially in winter, because of the
weather) and the TGV high-speed train for Lyon,
Bordeaux, Montpellier, Avignon, Marseille, Metz,
Nancy and Strasbourg. - Young people below 25 years of age benefit from
reduced rates from airlines and SNCF.
46BEHIND THE SCENES - YOUR PLANE AND TRAIN JOURNEYS
- THINKING AHEAD
- It is preferable for one person to organise and
centralise a trip involving several persons. - The longer ahead you order your tickets, the
better service you will receive. The best seats
go first, and planes may be really full if there
is a congress or at the beginning of holiday
periods. - Informing the agency of your future trips (even
without a precise date) usually results in
optimised cost and improved travelling
conditions. - It is preferable to consult airline availability
before making an appointment to see a customer. - Grouping several destinations in the same trip
usually saves time and money, and results in
improved travelling conditions. - For trips in mainland France if the same person
makes more than six return trips per year, think
about taking out an airline or SNCF season ticket
right from the first journey.
47BEHIND THE SCENES - YOUR PLANE AND TRAIN JOURNEYS
- BOOKINGS
- Train booking begins three months before the
departure date. - For planes, it is between nine and eleven months
before the departure date. - Avoid, if possible, double bookings that are
liable to be cancelled by the company, without
the person travelling being able to keep either
of them. Try to release double bookings, even a
few hours before departure time. - MODIFICATIONS
- Request an electronic ticket preferably. In the
event of a last-minute change with the same
company, the change will be made immediately and
you will be able to go straight to the check-in
desk. - For trains cancelling after the departure time
involves a 50 penalty on the price of the
ticket. This rule does not concern full-fare
Eurostar tickets.
- FOLLOW-UP
- When you have not used a train or plane ticket,
return tickets, passenger receipts and flight
coupons to the agency as quickly as possible for
refund. - Keep counterfoils and boarding passes for tickets
used (train and plane) to be able to make a check
at a later date on your airmile account, or to
your accounts. - Inform the agency about unused prepaid tickets
and E.tickets, for refund.
48BEHIND THE SCENES - YOUR HOTEL STAYS
- A guaranteed booking will be invoiced if it is
not cancelled before the time laid down by the
hotel. Usually the same day before 6.00 PM. - Be careful to take cancellation policy into
account when choosing a hotel. - In order to optimise the price, your Agency may
help you to compare rates. - If you stay for a certain length of time in the
same place, a one-off rate may be negotiated.
49BEHIND THE SCENES -CAR HIRE
- Car hire is invoiced by twenty-four-hour periods,
with 30 minutes allowance. In practice, this
means that if you keep a car for twenty-four
hours and thirty-one minutes, you will be charged
for two days hire, excluding any claim protest. - Tell the travel agency about all the people who
may be driving for the same car hire contract
each driver has to sign the contract. - Inform the agency or car hire firm if you are
going to go over the length originally scheduled
for the hire period.
50Our Tools
- Customer Profile
- Available in English
- and as an electronic form
51Our Tools
- Booking Request Form
- May be personalised for individual customers and
their internal procedures
52Our Tools
- Travel satisfaction and follow-up
- questionnaire
- Also available on our web site www.fftparis.com
53Our Tools
- Check list
- for assistants, travel administrators and persons
travelling
54Our Tools
- "Business Booking"
- engine
55Our Tools
56Our Tools
- Net Report a tool for consulting and drawing up
your travel statistics online according to
various different criteria - Types of purchase,
- Companies,
- Destinations,
- Passengers,
- Savings Reports,
-