Frequent Flyer Travel Paris

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Frequent Flyer Travel Paris

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Title: Frequent Flyer Travel Paris


1
Presenting ourAgency
  • Frequent Flyer Travel Paris

2
POSITIVE, DYNAMIC and ALWAYS PROFESSIONAL
FREQUENT FLYER TRAVEL PARIS Contacts Marc
Leidelinger ? 33 (0)1.53.46.67.18 and Christophe
Hamonic ? 33 (0)1.53.46.67.15 Registered
office 63 bis, avenue Ledru-Rollin 75012
PARIS Tel 33 (0)1.53 46 67 10 / Fax 33
(0)1.53 46 67 20 / E.mail contact_at_fftparis.com
/ Web site www.fftparis.com IATA 2024208 4
LICENCE 075 01 0024 Opening hours Mondays to
Fridays, 9.00 to 18.30 SAS (Société par Actions
Simplifiée (Simplified Joint Stock Company))
Capital 94,000 RCS Paris 435 134 168
SIRET 43513416800010 APE code 633Z Professional
Liability Insurance HISCOX. Financial guarantee
APS Association Professionnelle de Solidarite.
3
Presenting the AgencyIndex
  • Philosophy and Structure of the Agency 4
  • Resources 8
  • Technology serving the Agency 9
  • Technology serving Your Advisers 11
  • Technology serving Our Customers 12
  • Technology serving People 13
  • Our trades, our undertakings for service 17
  • 3.1 General remarks 18
  • 3.2 "Business" 20
  • 3.3 "Business" Tourism, Events and
    Incentive Schemes 30
  • 3.4 Consultancy, Management and Training 32
  • 3.5 Tourism and Leisure activities 40
  • Appendices 42

4
1. Philosophy and Structure of the Agency
  • The Agency's Philosophy
  • The TourCom Network
  • Frequent Flyer Travel Paris - Organisation

5
1. The Agency s philosophy
  • POSITIVE, DYNAMIC AND ALWAYS PROFESSIONAL
  • Frequent Flyer Travel Paris is a travel agency
    specialising in Business Trips and Tourism, plus
    Events and Incentive Scheme management.
  • We organise all your business trips and deal with
    bespoke operations.
  • Frequent Flyer Travel Paris deal with these
    services by combining service-providers from
    different fields in order to meet your
    requirements, and are keen to apply the basic
    principles of our philosophy
  • Service
  • Rigour
  • Creativity
  • Responsiveness
  • Our know-how serving your requirements
  • With a similar approach, 5 persons are also at
    your service for all requirements you may have
    for private holidays.

6
1. The Tourcom network
  • A National network
  • The national TourCom network links independent
    travel agencies throughout France known for their
    know-how.
  • Key figures
  • 2nd voluntary network of travel agencies in
    France
  • More than 540 travel agencies
  • 1.4 billion euros turnover in 2007
  • The best prices
  • Being a member of TourCom guarantees bargaining
    power, competitive and negotiated rates
  • Fifty airlines
  • Four major car hire firms
  • Over 50,000 hotels all over the world
  • The dynamism of an independent Agency, providing
    all financial and legal guarantees for our
    customers.

7
1. Frequent Flyer Travel Paris and the TourCom
network
Marc LEIDELINGER
LEAM SARL Business and Management Consultancy
100
100
Services
8
2. Resources
  • Technology serving
  • The Agency
  • Your advisers
  • Our customers
  • People

9
2. Technology serving our Agency
  • Our Agency has a telephone switchboard with
    programmed call management and distribution. This
    means that we answer 95 of your calls in less
    than 30 seconds.
  • A high-performance computer network that can
    process 80,000 e-mails per month in complete
    security.

10
2. Technology serving our Agency
  • IGA, French leader in the travel agency sector,
    has supplied our accounting software. Its
    capacities and flexibility enable us to
  • respond rapidly to all your requests for analysis
    of traffic and costs this can be produced in the
    form of regular or one-off reports.
  • integrate our invoices in the form of computer
    files adapted to the formats and specific
    characteristics of your accounting software.
  • send invoices immediately in electronic format
    (.pdf in particular) when electronic tickets are
    issued.
  • Our accounting software can be accessed from each
    workstation. This enables each travel adviser to
    provide an instant response to requests for
    explanations about or duplicate of invoices.
  • Finally we have opted for remote-hosted
    integrated management, guaranteeing maximum
    security and real-time updating.

11
2. Technology serving your Advisers
  • All our travel advisers have completely mastered
    the use of the professional distribution system
    AMADEUS, which gives immediate access to
    availability, price and promotional data from
  • 500 airlines that is all regular airlines who
    are members of IATA (International Air Transport
    Association),
  • over 150,000 hotels throughout the world,
  • 90 of the trains running in the European Union,
  • The main car hire firms,
  • Each travel adviser has the following equipment
  • A PC with Windows XP and MS Office Pro.
  • His own address and message box.
  • Total, unlimited VDSL access to Internet.
  • Access to professional intelligent "Low Cost"
    comparison engines, as well as the above
    mentioned suppliers.
  • Access to the Frequent Flyer Travel Paris
    Intranet network covering all the documents
    common to the agency and the message boxes.

12
2. Technology serving our Customers
  • Our web site www.fftparis.com may be used to
    access booking engines for professional and
    individual travel (accommodation, charters,
    promotions, cruises, flights, trains (iDTGV,
    Prems, last minute).
  • The Frequent Flyer Travel Paris's professional
    on-line booking tool a simple "turnkey" solution
    that enables us to offer our customers an
    exclusive, personalised "Business Booking" engine
    including the main features below
  • 24/24 7/7, you can
  •  
  • Consult and compare timetables, prices and modes
    of transport.
  • Book, modify or cancel your travel arrangements
    (air, rail, hotels, cars).
  • Administer your traveller profiles on line
    (season tickets, frequent travellers).
  • Make sure that rates negotiated are applied at
    all times.
  • Benefit from the rates negotiated by Frequent
    Flyer Travel Paris.
  • Apply your travel policy and automate its
    application.
  • Allow your company management to validate travel
    arrangements.

13
2. Technology serving People
  • The Frequent Flyer Travel Paris Agency is the
    result of the pooling of human, technical,
    polyvalent, and complementary experience for
    serving your individual and/or collective
    requirements. It can be broken down into four
    sectors
  • "Business" sector
  • "Business Tourism, Events and Incentive Scheme"
    sector
  • Consultancy, Management and Training
  • Tourism and Leisure activities

14
Organization Chart
15
2. Serving People Management Staff
16
2. serving People - Staff
Business Sector
      Ana
Emma
                  Léa
Mallory
Sabrina
Samia
Dominique
Nathalie
Jérémy
Lionel
 Pascal
Marina
Laurence
Paula
Alexandra
Aurélie
Marilyn
 William
 Emilie
Sélya
Marlène
Sylvain
Yann
17
2. serving People - Staff
Incentive leisure Sector
  Sandrine
Géraldine
Julia
Mélanie
Christine
Delphine
Lydia
18
3. Our "Trades", our Undertakings
3.1 General remarks 3.2 "Business"
sector 3.3 "Business Tourism, Event and
Incentive Scheme" sector 3.4 Consultancy,
Management and Training sector 3.5 Tourism and
Leisure activities sector
19
3.1 General Remarks
  • All our agency staff attach great importance to
    the following points
  • the welcome given to customers,
  • availability
  • attentiveness,
  • advice,
  • reliability,
  • efficiency,
  • optimised cost,
  • personalised service.

20
3.1 General Remarks
  • In practice, this involves
  • Giving absolute priority to the telephone, with
    95 of calls being answered in less than 30
    seconds,
  • No "one-off" customers,
  • One or two main contacts for each company,
  • Specialised trip advisors, computer and
    technological tools,
  • Opening hours from 9.00 AM to 6.30 PM, Mondays
    to Fridays ,,
  • A 24 hour / 7day emergency call center,
  • A twice-daily delivery service.

21
3.2 "Business" Travel
  • The "Business" sector
  • Experienced and involved advisors dedicated
    exclusively to customers with accounts.
  • A team with an average of ten years experience in
    business ticketing, guaranteeing that you receive
    quality service at the best cost.
  • Volume of transactions processed in 2007 30 M
  • 2008 projection 35 M

22
3.2 "Business" Travel
  • NEW ECONOMIC MODEL and SERVICE FEES - our
    undertakings
  • Since 1st April 2005, in France and throughout
    the world, airlines no longer apply commission
    to ticket sales. Travel agencies and carriers now
    bill travel costs and service fees separately.
  •  
  • With a view to keeping down costs for simple
    transactions, Frequent Flyer Travel Paris offer
    their customers an online "Business Booking"
    engine (www.fftparis.com - click on "Booking").
  •  
  • Online Booking is becoming, like the telephone,
    e.mail, fax and e.ticket, a common mode of
    commercial relations, without necessarily
    replacing the others, since last-minute trips,
    circle routes, trips involving more than one
    person, will always require the personalised
    expertise already provided by our agency on a
    daily basis.
  • With our tool, performance goes hand in hand with
    user-friendliness. It is simple to use and
    involves no risk, since data are checked every
    day by people used to working with you, before
    being validated.

23
3.2 "Business" Travel
  • Our contractual undertakings
  • optimised travel arrangements through highly
    personalised service.
  • rigorous application of your travel policy.
  • quality reception.
  • speed and efficiency.
  • reliability.
  • keenly researched rates and savings.
  • We use the most up to date technology, with a
    view to optimising our respective productivity
    levels. Such management requires motivated
    advisors with the expertise in each field. This
    work is based on a real "partnership" between
    your company and ours.

24
3.2 "Business" Travel
  • REGULAR AIRLINE SERVICES - our undertakings
  • applying the lowest air fares depending on the
    destinations and the class (for all destinations
    in the class) requested by travelers or by the
    (their) company,
  • proposing several routing and fare solutions,
  • allocating the seats requested or inform you if
    they are not available,
  • offering to subscribe you to the various company
    Bonus Programmes if the person travelling is not
    already a member,
  • informing you of any timetable changes notified
    by the carrier,
  • applying pressure to airlines to find seats in
    fully-booked planes,
  • obtaining detailed flight itineraries with each
    ticket,
  • for itineraries involving changes informing you
    if the connection seems difficult, even if it is
    officially possible, and optimising the closeness
    of terminals,
  • warning of the likelihood of double-booking
    during peak periods.

25
3.2 "Business" Travel
  • LOW COST COMPANIES - our undertakings
  • By entrusting us with the organisation of your
    business trips with these companies, you
  • save time spent searching,
  • have more reliable booking,
  • avoid having to pay several suppliers,
  • continue receiving consolidated travel
    statistics.

26
3.2 "Business" Travel
  • HOTELS - our undertakings
  • booking and applying as a priority the rates
    negotiated by Frequent Flyer Travel Paris or by
    yourselves,
  • providing a confirmation voucher giving the
    hotel's address, telephone and fax numbers,
    arrival and departure dates, the booking
    confirmation number, price granted, type of room
    and cancellation policy,
  • doing our utmost to find a hotel room when
    everywhere is full, telephoning round hotel by
    hotel if necessary,
  • Recommending different types of rooms or other
    hotels that might be more suited to the people
    travelling and/or their assignment.

27
3.2 "Business" Travel
  • TRAINS - our undertakings
  • supplying the type of seat requested by the
    person travelling, or informing them if not
    available,
  • proposing different types of rates with their
    terms of sale if the opportunity arises
    ("discovery", upgrading on specific
    occasions...),
  • searching regularly for places on a train
    requested but already full when you made your
    request.

28
3.2 "Business" Travel
  • CARS - our undertakings
  • booking and applying as a priority the rates
    negotiated by Frequent Flyer Travel Paris or by
    yourselves,
  • providing a confirmation voucher with all the
    booking elements vehicle category, pick-up date
    and place, confirmation number,
  • proposing the best rate from several hire
    companies Agency rate, lower public rate or
    one-off promotion,
  • recommending different vehicle categories
    depending on the mileage, weather conditions,
    height of driver, material also being taken,
    country of destination...

29
3.2 "Business" Travel
  • VISAS - our undertakings
  • We undertake to inform you if a visa is required
    depending on the nationality of the person
    travelling, and to supply you with the list of
    documents required, and tell you how long it will
    take to obtain the visa and how much it will
    cost.
  • You give us the forms, photos, letters and
    passports required to obtain the visa(s). We
    undertake all the formalities up to and including
    our messenger returning the passport, with the
    visa(s), on the day and at the time agreed on
    when you make your request.

30
3.2 "Business" Travel
  • INVOICING and ACCOUNT MONITORING - our
    undertakings
  • possible to include on the invoices notions such
    as employee identification numbers, sections and
    accounting allocations, with up to 5 variables,
  • possible to print out statements of account by
    ten-day or two-week periods and send them by
    e-mail in electronic .pdf format,
  • possible to send your invoice in electronic .pdf
    format by e-mail simultaneously with ticket
    issue,
  • printing out invoices with tickets,
  • possible to supply our invoices in the form of
    computer files that can be integrated directly
    into your accounting system,
  • giving you the name of a main contact in charge
    of monitoring your account,
  • producing credit notes within 48 hours of
    receiving the documents backing up their issue
    (except for cases requiring agreement from an
    airline or railway company)
  • sending statements of account no more than two
    working days after the end of the month or other
    date agreed.
  • sorting your invoices in accordance with your
    directives over an unlimited invoicing period.

31
3.3 "Business" Travel, Events and Incentive
Schemes
  • "Business Tourism, Events and
    Incentive Schemes"
  • This department designs and organises events and
    operations adapted to your requirements for your
    employees or customers.
  • "Creating a space where points of view can be
    exchanged, consolidating your teams,
  • taking them out of their humdrum world,
    encouraging involvement 
  • Our aim To create, in a relationship of trust
    and know-how, operations reflecting your image
  • Strategic Reflection
  • Plan of Action
  • Means Analysis Strategy
  • Scheduling
  • Appropriate Budgets
  • Logistics and Production
  •   
  • Contacts
  • Julia Vulcain Tel 33 (0)6.60.46.66.74
    julia_at_fftparis.com
  • Christine Crombecque Tel 33 (0)1.53.46.16.88
    christine_at_fftparis.com

32
3.3 "Business" Travel, Events and Incentive
Schemes
  • OPERATIONAL COMMUNICATION
  • External Communication Operations
  • Seminars and congresses
  • Company parties
  • Sales Force incentive events
  • Executive Committees
  • Internal and external events
  • Private events
  • Birthdays
  • Weddings (organisation from A to Z, wedding
    lists)
  • Family parties
  • FREQUENT FLYER TRAVEL PARIS are involved on
    several levels
  • Analysing the problem requirements and
    expectations, defining the budget and setting up
    procedures
  • Creative research personalising the operation to
    the customer's profile, innovation
  • Logistics transport, accommodation, other
    services

33
3.4 Consultancy, Management and Training
  • Consultancy, Management and Training
  • Analysing your current situation, drawing
    up your travel policy and undertaking to set it
    up.
  • Increased demand means that we are making this
    into a completely separate activity.
  • Our goal taking over time-consuming activities
    that are not part of yourmain business
  • To provide help where you need it most, we have
    determined 3 levels for our involvement
  • ANALYSIS analysing your current situation
    precisely, making recommendations, but not
    actually implementing them.
  • ASSISTANCE IN SETTING UP preparing files and
    defining the case for the action, organising
    encounters, dealing with the administrative
    follow-up, without becoming directly involved
    with your contacts and suppliers.
  • TAKING OVER THE SYSTEM this includes phases 1
    and 2, plus implementation, and follow-up in the
    form of regular reports. You are no longer
    directly involved.

34
3.4 Consultancy, Management and Training
  • We become involved in the following area
  • Developing and setting up your travel policy
  • Drafting a personalised guide for persons
    travelling and travel administrators including
  • Your internal purchase order approval and
    checking procedures,
  • Your position with respect to Air/Rail booking
    classes, hotels, meals, taxis, tips
  • The list of hotels with which you have negotiated
    rates and which it is preferable to choose,
  • Order forms or Outside assignment forms (paper
    and electronic),
  • Optimising season tickets and loyalty schemes.
  • Introducing assistants, travel administrators and
    new members of staff to our working methods and
    your travel policy, and/or training them (in
    groups or individually)

35
3.4 Consultancy, Management and Training
  • 2. Optimising the management of your supplier and
    agency relations
  • Our customers are able to consult their detailed
    travel statistics on Internet,
  • Negotiations with carriers (airlines or
    railways), hotels, car hire firms or other
    service providers,
  • Drafting pertinent consumption reports adapted to
    your requirements,
  • Simulations of several different purchasing
    policies depending on volume
  • Example comparison between "All Air France" with
    aggregated rebate or all other airlines with a
    discount for each purchase
  • Cost simulation between an implant or explant
    configuration,
  • Cost analyses and depreciation schedules for
    setting up a remote printer in your premises,
  • Invoice management circulation, data input,
    processing, integration and checking.

36
3.4 Consultancy, Management and Training
  • HERE ARE FIVE EXAMPLES OF CONCRETE ACTIONS ON
    MANAGEMENT
  • A. Introducing the Frequent Flyer Travel Paris
    online booking tool
  • Aims
  • Improved productivity for the customer and the
    agency.
  • Improved compliance with travel policy.
  •  
  • Means
  • Presenting the agency, plus individual
    personalised training sessions.
  • Personalised online assistance.
  • Distributing a User's Guide.
  • Results
  • Time saving and increased reliability for
    assistants.
  • Reduction in overall travel costs.
  • Reduction of approximately 60 in total service
    charges.

37
3.4 Consultancy, Management and Training
  • B. Organising trips
  • Aims
  • Grouping trips.
  • Scheduling, and planning more than one trip in
    advance.
  • Harmonising hotel choice policy.
  • Improving flexibility of use of the agency for
    persons travelling.
  • Means
  • Agency's role in informing and educating persons
    travelling in conjunction with the person in
    charge of travel.
  • Proactive Diagnostic role for each purchase
    order.
  • Setting up a remote printer.
  • Results
  • Savings on ticket prices and time spent by
    members of your staff travelling.
  • Consistent "hotel" policy and optimised
    price-per-night.
  • The advantages of an established agency, yet
    avoiding two major disadvantages
  • financial putting premises and infrastructure at
    the Agency's disposal
  • decreased productivity for both parties involved,
    due to the close physical situation

38
3.4 Consultancy, Management and Training
  • C. Purchase order management and follow-up
  • Aims
  • Reducing the number of changes for individual
    files.
  • Reducing the number of unused tickets.
  • Reducing the time spent on each order.
  • Means
  • Consulting the agency and/or timetables upstream
    informing about or introducing the agency, the
    way it operates and simple optimisation methods
    for persons travelling.
  • Using "e.tkt with issuing them at the latest
    moment.
  • Improving the use of e.mail setting up a
    structured order form.
  • Results
  • Reducing the number of credit notes to 10 of
    volume of operations.
  • Reducing travel agent fees by 10 to 20.
  • Reducing by 20 the time taken by travel
    administrators with the agency.

39
3.4 Consultancy, Management and Training
  • D. Transferring activities to the agency
  • Aims
  • Consolidating travel files and making them more
    reliable.
  • Reducing the time taken over each order.
  • Improving purchase discounts.
  • Means
  • Car hire bookings managed solely by the agency
    through issue of company vouchers with your
    negotiated rates.
  • Hotel bookings managed by the agency, including
    with rates negotiated directly by customers (in
    establishments accepting to distribute them on
    the GDS professional travel agency booking
    system).
  • The agency playing a role in advising and
    negotiating on your existing or future contracts
    with airlines or other trading partners.
  • Results
  • Car hire bookings no longer dealt with by travel
    administrators approximately 10 minutes per
    booking.
  • Hotel bookings made by assistants reduced by 30
    approximately 15 minutes per booking.
  • Optimised purchasing for airline and other
    tickets savings on each purchase or aggregate
    rebates.

40
3.4 Consultancy, Management and Training
  • E. Method of payment
  • Aims
  • Extending the payment period for your company.
  • Simplifying the work of your accounts department,
    persons travelling and their assistants.
  • Reinforcing relations with Air France.
  • Means
  • Setting up a combined-logo Air France / American
    Express payment card, held by the travel agency.
  • Setting up individual combined-logo Air France /
    American Express corporate cards.
  • Results
  • Increased productivity for the accounts
    department 8 to 10 hours per month.
  • Time saving for persons travelling and their
    assistants approximately 8 per month.
  • Increased cash available 30 days on outstanding
    monthly travel accounts.
  • Extra Air France airmiles for persons travelling
    (thanks to their company)
  • Cost of travel insurance eliminated.

41
3.5 Tourism and Leisure activities
  • Tourism and Leisure activities
  • Travel counsellors who devote themselves to your
    requests, offering you à la carte trips and
    packages, over and above standard offers.
  • "Feel like a holiday? that's where we come
    in! 
  • FROM HOME WITHOUT QUEUING, all types of services
    may be supplied on a private basis individual a
    la carte tours, all-inclusive stays or circuits,
    club hotels, wedding lists, apartment or villa
    hire, river or sea cruises, theatre bookings,
    tourist visas

42
3.5 Tourism and Leisure activities
  • You can consult and book flights, trains, hotels,
    cars and promotions on our online booking
    engine, through our web site www.fftparis.com
  • On a simple request, your contacts
  • Sandrine ? 33 (0)1.53.46.67.24
    sandrine_at_fftparis.com
  • Mélanie ? 33 (0)1.53.46.67.16
    melanie_at_fftparis.com
  • Delphine ? 01.53.46.19.63 delphine_at_fftparis.com
  • Lydia ? 01.53.46.19.65 lydia_at_fftparis.com
  • can
  • Send brochures and documents to your office or
    home,
  • E-mail you our current promotions, a quote, pages
    selected from such and such a brochure
  • Make an appointment to see you.

43
Appendices
  • Our customer references
  • Behind the scenes
  • Our tools

44
Our customer References a selection
  • GROUPE DDB Link
  • Mme Laetitia FIZET
  • Corporate Services DDB France
  • ? 0153 32 62 62
  • Parfums ORLANE
  • Mrs Noëlle NORREMBERG
  • Travel Manager
  • ? 33 (0)1 44 35 72 53
  • COFIROUTE
  • Mr. Thibaud MICHEL-DANSAC
  • Corporate Services Manager
  • ? 33 (0)1 41 14 73 22

45
BEHIND THE SCENES - YOUR PLANE AND TRAIN JOURNEYS
  • SOME GENERAL POINTS
  • Finding out about your company's travel policy
    and the specific contracts that it may have with
    such and such a supplier.
  • Using the same travel company for inward and
    outward journeys usually results in a
    preferential rate.
  • An unused airline ticket is still valid and
    refundable, according to tariff rules, for one
    year. After that period, it is totally lost. A
    "paper" ticket can only be refunded when it has
    been physically returned to the agency that
    issued it.
  • A SNCF train ticket has a maximum validity of two
    months beyond that, an unused ticket is no
    longer refundable. SNCF tickets also have to be
    returned to the agency to be refunded.
  • Think about taking the train Eurostar for
    London (especially in winter, because of the
    weather) and the TGV high-speed train for Lyon,
    Bordeaux, Montpellier, Avignon, Marseille, Metz,
    Nancy and Strasbourg.
  • Young people below 25 years of age benefit from
    reduced rates from airlines and SNCF.

46
BEHIND THE SCENES - YOUR PLANE AND TRAIN JOURNEYS
  • THINKING AHEAD
  • It is preferable for one person to organise and
    centralise a trip involving several persons.
  • The longer ahead you order your tickets, the
    better service you will receive. The best seats
    go first, and planes may be really full if there
    is a congress or at the beginning of holiday
    periods.
  • Informing the agency of your future trips (even
    without a precise date) usually results in
    optimised cost and improved travelling
    conditions.
  • It is preferable to consult airline availability
    before making an appointment to see a customer.
  • Grouping several destinations in the same trip
    usually saves time and money, and results in
    improved travelling conditions.
  • For trips in mainland France if the same person
    makes more than six return trips per year, think
    about taking out an airline or SNCF season ticket
    right from the first journey.

47
BEHIND THE SCENES - YOUR PLANE AND TRAIN JOURNEYS
  • BOOKINGS
  • Train booking begins three months before the
    departure date.
  • For planes, it is between nine and eleven months
    before the departure date.
  • Avoid, if possible, double bookings that are
    liable to be cancelled by the company, without
    the person travelling being able to keep either
    of them. Try to release double bookings, even a
    few hours before departure time.
  • MODIFICATIONS
  • Request an electronic ticket preferably. In the
    event of a last-minute change with the same
    company, the change will be made immediately and
    you will be able to go straight to the check-in
    desk.
  • For trains cancelling after the departure time
    involves a 50 penalty on the price of the
    ticket. This rule does not concern full-fare
    Eurostar tickets.
  • FOLLOW-UP
  • When you have not used a train or plane ticket,
    return tickets, passenger receipts and flight
    coupons to the agency as quickly as possible for
    refund.
  • Keep counterfoils and boarding passes for tickets
    used (train and plane) to be able to make a check
    at a later date on your airmile account, or to
    your accounts.
  • Inform the agency about unused prepaid tickets
    and E.tickets, for refund.

48
BEHIND THE SCENES - YOUR HOTEL STAYS
  • A guaranteed booking will be invoiced if it is
    not cancelled before the time laid down by the
    hotel. Usually the same day before 6.00 PM.
  • Be careful to take cancellation policy into
    account when choosing a hotel.
  • In order to optimise the price, your Agency may
    help you to compare rates.
  • If you stay for a certain length of time in the
    same place, a one-off rate may be negotiated.

49
BEHIND THE SCENES -CAR HIRE
  • Car hire is invoiced by twenty-four-hour periods,
    with 30 minutes allowance. In practice, this
    means that if you keep a car for twenty-four
    hours and thirty-one minutes, you will be charged
    for two days hire, excluding any claim protest.
  • Tell the travel agency about all the people who
    may be driving for the same car hire contract
    each driver has to sign the contract.
  • Inform the agency or car hire firm if you are
    going to go over the length originally scheduled
    for the hire period.

50
Our Tools
  • Customer Profile
  • Available in English
  • and as an electronic form

51
Our Tools
  • Booking Request Form
  • May be personalised for individual customers and
    their internal procedures

52
Our Tools
  • Travel satisfaction and follow-up
  • questionnaire
  • Also available on our web site www.fftparis.com

53
Our Tools
  • Check list
  • for assistants, travel administrators and persons
    travelling

54
Our Tools
  • "Business Booking"
  • engine

55
Our Tools
56
Our Tools
  • Net Report a tool for consulting and drawing up
    your travel statistics online according to
    various different criteria
  • Types of purchase,
  • Companies,
  • Destinations,
  • Passengers,
  • Savings Reports,
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