A1262333776JAYFL

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Land Record Management on a ECM Platform NLRMP
Technical Fair 2009
Pramod Kumar Head - Marketing
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Agenda

• Land Record Management Using ECM Platform
• Product Portfolio
• Case Study
• Newgen Overview

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ECM - Definition
Enterprise Content Management (ECM) refers to
the technologies, strategies, methods and tools
used to capture, manage, store, preserve, and
deliver content and documents related to an
organization and its processes. ECM tools allow
the management of an enterprise level
organization's information
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Why ECM Platform For Land Records Management

• To manage huge volumes of physical papers.
  General thrust has only been on computerization
  of records
• Different State Governments having different
  Land Record Management Systems
• Streamlining processes for better visibility and
  control
• Scalability
• Handle conditions of state bifurcation
• Serving needs of multiple stakeholders
• Farmers
• Govt Depts (Revenue, Rural Development,
  Irrigation, Planning, Food and
• Agriculture)
• Banks, FI, Insurance
• Procurement and Market Agencies
• Research Institutes

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Land Record Management Using Newgens ECM
Platform

• Automation of paper Intensive processes. Some
  examples
• Issuance of Land Titles process
• Mutation Process
• Grievance Handling
• Administrative process (DAK movement tracking,
  approvals)
• Archival of billions of land record documents
  (different sizes, types, age)
• Option for distributed and centralized scanning
• Compliance and Audit
• Output Management for generation of Tax
  statements, Notices Letters
• Integration with Legacy Land Record Management
  Systems
• Self Service Portals
• Aggregation at District, State and Central Level

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Product Portfolio

• ECM Product Suite
• BPM Product Suite
• Verticalized Products

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ECM Suite Overview
ECM Suite
Collaboration Content Publishing
Record Management
Email Archival
End to End Solution

• Document Management
• Imaging
• Capture
• Record Management
• Workflow BPM
• Reports Archival and Distribution
• Publishing / Web Content Mgmt

Browser Based User Desktops
Document Management Engine Document Hierarchy,
Indexing, Search, Version, Check-in Check-out,
Scalable Image Server
Data Document Capture Technologies
Workitem initiation tools
Integration with Business Applications
Workflow Engine Process Modeling, Route,
Rules, Roles, Exceptions, Escalations, Process
Monitoring Measurement
Architecture

• n-tier SOA Architecture
• J2EE based
• Web Services
• XML/Java API
• LDAP/SSO
• Unicode based

Reports Archival and Distribution
Image Processing Engine
Administration Monitoring
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Document Management High Volume Imaging
Enterprise Archival
Image Enablement
Distributed Deployment

• Repository of Enterprises documents
• Rights-based archival
• Structure Classification
• Highly scalable

• Supports Image repositories distributed across
  multiple locations.
• Support for Image caching, replication and pre
  fetching
• Significantly improves user access time and
  optimizes load on bandwidth

• Integration with Land Record Management Legacy
  Systems

Customer Images Users Locations
Insurance Company 3 billion 25000 2000 branches
ICICI 225 million 10,000 2000 branches
Vodafone 175 million 2000 20 circles
Max New York Life Insurance 73 million 4000 20 sites

• Search Information Access
• Search for documents or folders on profile,
  created/modified date etc.
• Search on user-defined indexes

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Document Capture- Scanning

• Multi-location Support
• Provides policy-based upload to central
  repository for bandwidth and time optimization
• Facility of scanning remotely and indexing
  centrally

Production Scanning

• Data Extraction
• Defining zones for data extraction
• Data extraction through MICR, Barcode Recognition
  etc.
• E-Form solution based on NGF platform for web
  based distribution and access of Forms

• Image assisted data entry
• Image cleaning and enhancement techniques
• Automatic file and document separation using
  standard form separator, blank page separator
  barcode,

• Distributed Capture
• Supports distributed scanning with centralized
  management
• Web based thin client
• Dynamic template selection
• Event based auto validation
• Scanning Raw batches thru MFP/other scanners

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Records Management
Physical Document Tracking
Retention Disposition
Standards Certifications

• Policies for acquisition, classification,
  retention, movement and disposition

• VERS Certified.
• Complies to DoD 5015.2 Standards.

• Tracking of Physical Movement of Documents among
  users of the branch.
• Transfer Note generation and tracking for sending
  documents to central location
• Accept/Reject documents attached with the
  Transfer Notes
• Report/ Searches

Documents Anytime, Anywhere
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Process Automation

• Quickly define a process visually
• Design user friendly desktops
• No programming required for process execution
• Schedulers, Alerts, Checklist and Exception
  Handling
• Runtime Monitoring and reporting of the entire
  process

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E-Gov office- Vertical application for Indian
Govt Govt-owned Enterprises

• Key Features
• Correspondence Monitoring Management
• File Movement Tracking
• Automation of Office Approval Process
• Digitization of Subject Special Files

• Built using Newgens ECM Platform
• Supports Centralized, Semi-centralized
  distributed deployments
• Supports Linux/JBoss/PostgreSQL/Indian Languages
• Rich ECM capabilities to serve Automation needs

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Worlds largest EDMS Implementation

• Key Highlights
• Archival of 3 billion documents of 19 millions
  customer records.
• More than 25000 users
• Hierarchical structure Solution is deployed
  across 2048 branches, 100 Divisional Offices, 7
  Zonal Offices and a Central location.
• Architected to work in semi centralized mode with
  consolidation happening at DO level
• Federated Search Among 100 Repositories for
  Anytime Anywhere Access.
• Integration with COBOL based Insurance
  application
• Automatic Synchronization of record between DO
  BO
• Digitization at DO and upload to DO BO through
  upload service
• RMS at DOs for Managing Warehouse

• Built Using completely Open Source Platforms

• Product / Component Services

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Newgen Overview

• Indian Software MNC founded in 1992
• Global footprint with 750 ECM and BPM
  installations in 35 countries across Verticals
• Employee strength 1000
• FY 08-09 Revenue - 104 crores
• Innovative culture, Dedicated RD centre, 30
  patents
• Significant presence in Government and PSU

• Certified for ISO 90012008, ISO 270012005
• and CMMI Level3

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Some of Our Prestigious Customers
Banking Finance
Insurance
BPO Shared Services
Telecom
Others
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Prestigious Government Clientele
Integrated Defence Staff
Chandigarh Estate Office
GSFC
Bank of Tanzania
Rajasthan Police
SEC Philippines
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Newgen Advantage
Platform Independent

• Java based, Platform independent
• App servers BEA, Oracle, Websphere, JBOSS
• Databases SQL, Oracle, DB2
• OS Windows, Sun Solaris, AIX, Redhat Linux
• Webserver Apache, Websphere, iPlanet

Flexible Integration

• Highly integratable interfaces
• COM XML based APIs
• Messaging based interfaces
• SOA and Web Services based integrtation

Open Standards

• Compliant with contemporary standards
• Workflow Management Coalition (WfMC)
• DoD 5015.2, MOREQ ( Records Management)
• XPDL, WebDAV, LDAP, ODMA
• Unicode

Multi-Language

• Multiple language support
• Thai, Japanese, Chinese, Arabic, European
  Languages
• Localization kit for other languages

Scalability

• Architected for Scalability
• Concurrent user, load/ images/ workitem
  scalability
• Seamless augmentation of web services

Performance

• Architected for high Performance
• Multi-server deployment
• 2000 request per min / CPU, millions of
  transaction/day
• 500 Users/ CPU with average response time of 1 sec

Value

• Affordable more profitable for the Business
  Partners
• Designed for rapid implementation
• India advantage (offshored services at lower cost)

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Thank you
Newgen Software Technologies Ltd A-6, Satsang
Vihar MargQutab Institutional AreaNew Delhi -
110067, IndiaTel 91-11-26963571 Newgen
Software Inc1364 Beverly Rd., Ste. 300McLean,
VA 22101, USA
Tel [phone]