Adobe Acrobat Professional

1
Adobe Acrobat Professional

• Presented by
• Gene Arnold
• Siskiyou County Office of Education

2
What We Will Cover

• Using Forms Tools you will learn how to
• Start Adobe Acrobat
• Add form fields to a scanned document
• Including text, numbers, check boxes, and
  calculations
• Also how to validate and calculate form data

3
Interactive Forms (Lets Get Started)

• Start Adobe Acrobat
• Choose File gt Create PDF gt From file
• Navigate to the forms file on the desktop and
  locate the file labled Travel Request.pdf
• Click Open
• Choose file gt Save As
• Name the file travel_request.pdf and save it on
  the the desktop
• Choose Tools gt Advanced Editing gt Show Advance
  Editing Toolbar

4
Lets Start By Adding Some Text Fields

• Text fields are represented by boxes on the form,
  and are created using the Text Field tool
• Choose the Text Field Tool ( )

5
Adding Text Fields

• Move your cursor to the box next to the area
  titled Employee
• Position the crosshair at the upper left corner
  of the box. Click and drag downward and to the
  right to trace the box. The Text Field Properties
  dialog box opens after you have finished drawing
  the region for the field

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Adding Text Fields

• Choose the General tab and set the following
• For Employee, type Employee
• For Tooltip, Type Enter your name here
• Choose the Appearance tab and for Font Size
  choose 10
• Choose the Options tab and for Alignment, select
  Center
• Click the Close button

7
Formatting Multiple Fields

• Choose the Text Field tool
• Create text fields for each of the following
  fields. Make sure you name each field
  appropriately in the General tab
• Location
• Date Leaving
• Returning
• It is not necessary to close the Text field
  Properties window after creating and naming each
  field.

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Formatting Multiple Fields

• Now position your cursor over the Location field
  and hold down the CTRL key (Windows) or Command
  (Mac OS). Click to select the field. While
  continuing to hold down CTRL or Command key,
  click and select the Date Leaving and Returning
  fields.
• Choose Properties to open the Text Field
  Properties dialog box.

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Formatting Multiple Fields

• Choose the Apperance tab and for Font Size choose
  10
• Choose the Option tab, and, for Alignment, select
  Center
• Click the Close button
• Choose the Hand tool ( )

10
Adding Special Format Restrictions

• If necessary, from the Tools menu, select
  Advanced Editing gt Show Advanced Editing Toolbar.
  
• Choose the Select Object Tool ( ).
• Double click the Date Leaving field
• Choose the Format tab and select Date from the
  Select format category pull-down menu.
• Choose m/d/yy from the list
• This will restrict the users entry
• Click Close

11
Adding Check Boxes

• From the Advance Editing Toolbar, select the
  Check Box Tool
• Find the lines labeled
• County Vehicle
• Airplane, Other
• Yes, No
• Click-drag downward and to the right on the
  County Vehicle line
• The Check box Properties dialog box opens, in the
  General tab Properties set the name, type as
  county vehicle
• Repeat this for Airplane, Other,Yes and No

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Adding Check Boxes

• For Tooltip, type the same
• Select all the Check Boxes (Remember?)
• Now set under Appearance, Font Size 10 and under
  Options tab Check Box Style, should be Check if
  not do so.

13
Creating a Multi-line Text Field

• Choose the Text field Tool. Click and Drag a
  text field that fills all the available space to
  the right of Title of Event
• Click the General tab of the Text Field
  Properties dialog box. For the name, enter Title
  of Event and the same for Tooltip

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Creating a Multi-line Text Field

• Choose the Appearance tab and set the following
• For Border Color, click on the swatch to the
  right and choose Black
• For Fill Color, Click on the swatch to the right
  and choose White
• From the Line Thickness drop-down menu, choose
  Thin
• From the Line Style drop-down menu, choose Solid
• Set Font Size to 10
• Click the Close button

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Numeric Fields and Calculating Numeric Fields

• Now we will make fields for the following
• Registration Fee
• Assigned Meals
• Transportation
• Overnight Lodging
• Per Diem
• Substitute Salary

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Calculating Numeric Fields

• After making the Registration Fee field, Select
  the Registration Fee field. Right-click
  (Windows) or Ctrl-click (Mac OS) and choose
  Properties. The text Field Properties window
  opens. Click the Format tab and set the
  following
• For Select format category, choose Number
• For Decimal Places, choose 2.
• For Separator Style, choose 1,234.56
• Leave the other settings in the tab unchanged
• Remember to name your field.

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Duplicating Fields

• Select Registration Fee field and Right-click
  (Windows) or Ctrl-click (Mac OS) and choose
  Create Multiple Copies. Then select Copy selected
  fields down as 6. Click OK

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Calculating Numeric Fields

• In addition to verifying and formatting form
  data. Acrobat can be used to calculate values
  used in form fields
• Lets make a Total field that will calculate the
  cost for each item
• You will then have Acrobat calculate the total
  cost of all items.

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Calculating Numeric Fields

• If necessary, select the Text Field Tool
• Move you cursor over the top field in the Item
  Total Column, Labeled Registration Fee
• Right-click (Windows) or Ctrl-click (Mac OS) and
  choose Properties

20
Calculating Numeric Fields

• Click the Calculate tab and set the following

2
1
Check the values you want added
Select the Value
is the sum Select Pick
3
Check your formula then click OK
21
Adding Print and Reset Buttons

• Here you will create two buttons that can be used
  to clear the data from the form fields and print
  the form
• From the Forms Toolbar, select the Button Tool
• Move your cursor to the blank area in the top
  right hand corner of the form
• Click and drag down and to the right to draw a box

22
Adding Buttons

• Choose the General tab and Name Print
• Choose Border Color and Fill Color
• Choose Line Medium and Style Beveled
• Choose Text Color and Size 14

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Adding Buttons

• Click the Option tab and select the following
• For Layout, choose Label only
• For Behavior, Choose Invert
• For Label, enter Print

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Creating a Reset Button

• Choose the Button Tool form the Forms Toolbar
• Position the cursor under the Print button
• Click and drag down to create another button
• General tab, Name Clear, then enter Click to
  reset form in the Tooltip field

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Creating a Reset Button

• Choose the Appearance tab of the Button
  Properties dialog box
• Click on the swatch for Border Color and choose a
  light red.
• Click on the swatch for Fill Color and choose a
  dark red
• From the Line Thickness drop-down menu, choose
  Medium
• From the Line Style drop-down menu, choose
  Beveled
• From the Font Size drop-down menu, choose 14
• From the Text Color choose White

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Creating a Reset Button

• Select the Options tab and make the following
  selections
• From the Layout drop-down menu, choose Label only
• From Behavior choose Invert
• In the Label textbox, type Clear
• Click the Actions tab and choose Mouse Up
• Choose Reset a Form from the Select Action
  choices
• Click the Add button
• Confirm that all the fields are selected

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Now You Are On Your Own

• Fill in the rest of the fields on this PDF form
  to practice
• Remember it is very important to plan out your
  form when making it in Word of whatever you use
  before scanning
• Try to add just the basics, you can add the rest
  when making your form