Effective Project Closeout Completion Workshop

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Effective Project Closeout Completion Workshop

• The Importance of Timely Project Closeouts

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The Importance of Timely Project Closeouts

• When is a federal project complete?
• Physical completion of the work
• Administrative Requirements
• Financial Completion

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The Importance of Timely Project Closeouts

• FAA Requirements
• Projects must be closed out with in 3 years of
  the date the grant was issued and accepted
• Must be submitted within 90 days of the
  completion of the work
• Withholding of the final 10,000 or 50,000 of
  the grant until the closeout report is submitted

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The Importance of Timely Project Closeouts

• What is the BENEFIT TO THE SPONSOR?
• Unused Entitlement dollars can be released and
  used on another project
• Expedite amendments
• Avoid having to cover un-reimbursed costs for a
  long period of time

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The Importance of Timely Project Closeouts

• Who prepares the Project Closeout Report?
• Sponsor
• Sponsors engineering consultant
• Include this a separate work task in the
  consultant agreement

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The Importance of Timely Project Closeouts

• MnDOT Aeronautics Role
• Review Draft
• Make sure costs match our records
• Look for an explanation for extra costs or
  reasons final costs are less than requested
• Look for explanation of differences in the final
  costs as they relate individual project work
  elements
• Submit the final copy to the FAA