system features

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system features
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system features

• ..offers a methodology to readily monitor a
  prescriptions progress
• ..ensures all the required stages in the
  dispensing process are carried out
• ..enables the current status of a prescription to
  be constantly updated
• ..allows you to add notes to a prescription that
  can be accessed by ward based staff
• ..provides a means of sharing a prescriptions
  progress with wards
• ..enables a required by date and time to be set
  for a prescription
• ..allows standard processing times to be set for
  each prescription type
• ..readily highlights overdue prescriptions
• ..offers a user friendly prescription search
  facility
• ..includes a means of informing outpatients when
  their prescription is ready
• ..includes comprehensive management reporting
  facilities
• ..makes it possible for dispensing errors to be
  recorded
• ..is intuitive to use
• ..is flexible enough to meet a pharmacies
  changing requirements

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system overview
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system overview
includes
..a prescription booking-in screen that is a web
page enabling booking-in anywhere with access to
the hospital intranet
..a home page that always gives the current
status of prescriptions with colour coded
backgrounds indicating performance against
standards
..at the click of a mouse button you gain access
to full details relating to the selected
prescription
..a quick find facility- by prescription id or
ward or patient id
..comprehensive reporting and analysis including
the ability to filter the available data by any
field or fields within the database
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system overview
includes
..a barcode based methodology to record where in
the dispensing process a prescription has reached
..the possibility of recording dispensing errors
by barcode scanning OR keyboard entry
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the process
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the process
booking-in
..with or without a link to your patient record
system the start of the tracking process carries
little overhead..
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the process
booking-in
..PTSi includes the facility to schedule when a
prescription is required immediately or at a
specified date and time..
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the process
booking-in
..pharmacies can add notes to each prescription,
either free format, or from a drop down list of
predetermined notes. These notes can be made
available to anyone with access to the intranet..
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the process
booking-in
..at the click of the Create Prescription
button the process starts and your prescription
barcode will be produced..
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the process
tracking the prescription
..as the prescription arrives at each stage in
the dispensing process the person receiving it
scans their ID barcode..
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the process
tracking the prescription
..then they scan the prescription barcode
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the process
tracking the prescription
..it really is as simple as that, the only
variation might be in the situation where
scanners are designated as roaming i.e. they can
be used at any stage in the process, in this
case an additional barcode is scanned describing
the stage in the process
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the process
tracking the prescription
..each time you scan a barcode a message will
appear either on the scanners LCD screen (if it
is a cordless scanner) or on the PC screen (if it
is a tethered scanner)..
..and if you make a mistake or a stage in the
dispensing process as been missed the system will
warn you including an optional warning sound..
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the process
the stages in the process
Booking In
Clinical Checking
..are defined by you, therefore you can have as
many or as few stages as you need minimum being
just booking-in pretty meaningless so here is
a a more useful example..
Dispensing
Label Production
Final Checking
Collected by Porter
Received in ward
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the process
suspending the process
..you will be pleased to learn that PTSi does
allow the process to be suspended if you are
unable to complete a prescription due to reasons
outside your control..
..you achieve this by scanning a suspend duration
barcode...
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the process
suspending the process
..you then scan the reason for suspension..
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the process
suspending the process
..the suspend duration is then added to the
target time for the prescription type you are
processing however this additional time is not
included in dispensing statistics on reports. The
reason for suspension can be seen by wards..
..the process restarts as soon as an activity
barcode for the prescription is scanned..
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the process
suspending the process
..it is also possible to suspend the process
without scanning barcodes by selecting a
prescription from the home page and clicking on
the Suspend button, then clicking on the suspend
duration and finally choosing the reason for
suspension
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the process
error logging
..PTSi includes a means to record dispensing
errors via a sequence of barcode scans..
..you scan the following barcodes your ID, error
reporting, the stage at which the error was made,
the drug ID, and then the type of error..
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the process
error logging
..alternatively PTSi includes a means to record
dispensing errors via screen input..
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setting PTSi up
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setting PTSi up
look up tables
..before you can use PTSi the Lookups have to be
populated..
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setting PTSi up
look up tables
..the same basic principle applies for all
look-up tables but dont let that concern you as
the on-site installation and training will cover
all of this in detail.. We will look at the
Operators table as an example..
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setting PTSi up
look up tables
..you can edit or delete the chosen records
details by clicking on its entry in the table..
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the outputs
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the outputs
home page
..the heart of the PTSi application is the
homepage. This single web page allows the user
to see the status of all prescriptions and access
the various components of the system. What a
user can see do depends upon their system
access rights..
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the outputs
home page
..the background colour of the prescription
indicates compliance or not with the standard
for this type of prescription. Green is well
within target, amber indicates 75 of allowed
time lapsed and red means prescription is overdue.
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the outputs
home page
..dependent upon the selected tab PTSi lists the
appropriate prescriptions giving all the
important data at your fingertips. The tabs
represent all prescriptions, those that are
outstanding, scripts awaiting collection and
those that have been collected..
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the outputs
home page
..by clicking on a prescription full details can
be revealed..
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the outputs
home page
..any notes made against a prescription can be
accessed by clicking the memo icon..
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the outputs
home page
..the home page also shows what the average
dispensing time is for each prescription type..
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the outputs
home page
..The home page gives access to the PTSi Quick
find facility..
..with the capability to search by patient ID,
prescription ID if known or by ward..
..simply choose the ward from the drop down list..
..and PTSi will list all prescriptions relating
to the selected ward..
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the outputs
reports
..the Search / Reports page allows you to search
for a prescriptions in many ways..
..PTSi enables you to search for / filter
Prescriptions by virtually any of the fields in
the database. You simply select the search
criteria from the drop down list in this case
we will use Prescriptions booked in date
between..
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the outputs
reports
..the Search / Reports page allows you to search
for a prescriptions in many ways..
..then if required you can add another search
criteria..
..up to 6 search criteria can be used. Once you
have chosen all the criteria you want simply
Apply Search..
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the outputs
reports
..the prescriptions that match your search
criteria are listed here..
..and you can select any that you want included
in a report by putting a tick in the box..
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the outputs
reports
..these are the reports you can run. Select one
to see a brief description and an example of the
report format..
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the outputs
reports
..and to run a report you simply click on the Go
button..
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the outputs
reports
This report shows the number of items dispensed
compared to the number prescribed by date.
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the outputs
reports
This report shows the number of prescriptions
that were completed within target time.
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the outputs
reports
This report shows, by prescription type, the
average completion time, and the difference
between the average and target times.
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the outputs
reports
This report shows the number of prescriptions
that were booked in during various time bands
throughout the day.
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the outputs
reports
This report shows, graphically, the number of
prescriptions that were booked in during various
time bands throughout the day.
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the outputs
reports
This report shows a breakdown of which activities
were being performed on prescription at various
time bands throughout the day.
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the outputs
reports
..and remember the data to be included in the
reports can be filtered by almost any field in
the database making comprehensive analysis
extremely easy..
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the outputs
prescription status
..PTSi includes the facility to show outpatients
when prescriptions are ready for collection
this screen could be displayed in the pharmacy
waiting area or anywhere with access to the
hospital intranet..
..you can select which pharmacy and prescription
type(s) you want displaying..
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the outputs
prescription status
..the Prescription Status screen will show
prescriptions as they become ready and those that
are currently being worked upon..
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pricing
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pricing
Software / installation / support costs
..PTSi Software (Site Licence) 2300
..Installation / Training 1600
..Support (Per Annum) 675
Prices exclude VAT and expenses
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pricing
hardware options
..Datalogic PowerScan cordless laser
scanner 550 ..Base station / Charger unit (Min.
1) 245 ..Charger unit 195
..Datalogic Heron CCD scanner 105 ..Includes
Hands-Free stand
..Datalogic Touch 65 CCD scanner 65 ..Optional
Stand 15
Prices include all cables and power supplies
where applicable Prices exclude VAT and delivery