Nebraska eTranscript Initiative

1
Nebraska e-Transcript Initiative

• Initiative Update
• December 4th, 2007

2
Initiative Overview

• Launched the Initiative with the Governors Press
  Release on October 15th in Lincoln, Nebraska
• Currently working with 10 Districts across the
  state to install the software and begin using the
  e-Transcript Service
• Strong support from Nebraskas Colleges with 100
  of the public Colleges Universities registered
  to receive transcripts electronically and half of
  the private colleges registered.
• Next week high school superintendents will
  receive a letter inviting them to participate in
  the e-Transcript initiative.
• Schools will register for one of 5 installation
  phases. Goal is to have the majority of schools
  registered to receive e-Transcripts by June of
  2008.

3
Benefits of the e-Transcript Initiative

• The e-Transcript Initiative creates a secure,
  paperless environment for the request delivery
  of students official transcripts to all
  accredited colleges nationwide

• Benefits
• Students or Parents can order transcripts online
  anytime day or night
• Provides efficiency, consistency, and dramatic
  cost savings for schools
• Time Savings, enabling staff to focus on more
  important student matters
• Implemented/trained within an hour or less per
  school
• Official transcripts sent to all colleges
  nationwide, as well as military, scholarship
  funds, NCAA Clearinghouse and 3rd party
  institutions such as insurance companies or
  employers
• Colleges receive consistent and easily stored and
  shared transcript in an expedited timeframe

4
Technology Overview

• Docufides unique technology allows transcripts
  to be sent electronically from any SIS within a
  20 minute installation process.

Step 1 Student transcripts are printed from
schools Student Information System to Docufides
installed Client, where they are securely
uploaded to our processing center. Transcripts
can be processed individually, in batches, or via
bulk upload. Step 2 Once uploaded the image of
the original transcript is captured as well as
the data which is extracted and saved as XML,
allowing delivery in multiple data or image
formats, depending on the recipients preference.
5
Timeline
Governors Launch College University Receiver
Registration First Round High Schools Statewide
High School Invitation Phase 1 (Winter) Phase 2
(Second Sem) Phase 3 (Spring) End of 2007-2008
Academic Year Phase 4 (Summer) Applications for
2009 begin Phase 5 (Fall 2008)
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
MONTHS
Phase 1
Phase 2
Phase 3
Phase 4
Phase 5
6
Upcoming Activities

• Invitation to Superintendents to participate
• Informational Webinar sessions through December
  and January to answer questions and present
  student, school and receiver work flows
• Working with Registrars and their networks of
  high school guidance counselors to support the
  initiative
• Questions or Feeback welcome.
• Docufide Project Managers contact information
• Stephanie Braman sbraman_at_docufide.com
  952-929-9240