UCD Sport

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UCD Sport

• Sports Club Evening

Monday 15th September 2008
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UCD Sport

• Sports Club Evening

Brian Mullins, Director of Sport
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UCD Sport

• Sports Club Evening

Dr. Martin Butler, Vice President for Students
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UCD Sport

• UCD Safety Office

Safety Aspects of Sport in UCD Presented by
Peter Coulahan, UCD Safety Office
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Safety - University Safety Office
UCD Sport

• Insurance Matters
• Events
• Club Safety Policy Documents

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UCD Sport

• Insurance

• Public Liability Insurance
• 6.35 million for affiliated UCD Clubs.
• Personal Accident Insurance
• UCD sports clubs members engaged in sporting
  activities with their UCD clubs.
• Medical expenses maximum pay out of 5,000 to
  any person in any year (excess 500).
• Dental expenses up to 1,500 (excess 500).
• Up to six physiotherapy visits per year (excess
  500).
• Does not cover loss of earnings.

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Insurance
UCD Sport

• Equipment Insurance
• Equipment insurance needs to be in place for a
  number of clubs due to the value of their
  equipment e.g. Boat, Sub-Aqua, Sailing
• Important that an up to date inventory is
  submitted to the AUC.
• All accidents involving club members or third
  parties must be reported to UCD Safety Office on
  the appropriate form which can be obtained from
  the Sports Office.

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UCD Sport

• Insurance

• Professional Insurance
• Coaches should all be qualified and should
  maintain their own affiliation to the respective
  sports governing body.
• Evidence of current qualification and membership
  should be submitted.

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UCD Sport

• Safety - Insurance

• Event Insurance
• Normal activities of AUC Clubs are covered for
  public liability purposes.
• Where hosting and event the club may need
  additional insurance.
• Club should submit full details of the event in
  writing to the University Safety Office for
  review.
• Safety Office will advise if additional insurance
  is required.

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UCD Sport

• Safety - University Safety Office

• Located in Science Hub.
• Staff
• Dr. Peter Coulahan, Safety Officer
• Ext 2066
• John Boyle Extn 2068 or Sarah Carry Extn 2070

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UCD Sport
Safety - Club Safety Policy Document

• To be revised each year and submitted to the
  Safety Office.
• Grant payments will only be paid to clubs when
  their safety document is approved by the Safety
  Office.
• Safety policy to be adhered to at all times with
  a committee member charged with this
  responsibility.

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UCD Sport
Safety - Club Safety Policy Document

• Ladies Boat
• Mens Boat
• Canoe
• Caving Potholing
• Mountaineering

• Rifle
• Sailing
• Sub Aqua
• Surf
• Windsurfing

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UCD Sport
Safety
Q A
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UCD Sport

• AUC Presentation

• Introductions
• Grant form Completion
• Facilities
• Code of Ethics Good Practice for Children in
  Sport

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UCD Sport

• Introductions

• Suzanne Bailey, AUC Executive Secretary /
  Development Manager Tel. [phone]
• Gerry Horkan, AUC Hon. Secretary
• Tel. c/o 716 2208
• Brian Mullins, Director of Sport
• Tel. [phone]
• Georgina Dwyer, Executive Assistant Tel. [phone]
• Lesley Murray, Facilities Manager
• Tel. [phone]

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UCD Sport

• Annual Grant - Timeline

• AUC AGM (Date tbc) election of Executive
  Committee
• Friday 3rd October closing date for applications.
• Approximately 2 weeks later AUC Executive meeting
  to review applications.
• Full Annual Grant payments lodged to club
  accounts by first week in November.

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UCD Sport

• Annual Grant - Items for Inclusion

• 2007/2008 Annual Accounts signed by Senior
  Treasurer.
• Opening Closing bank statements.
• Club Annual Report 2007/2008.
• Copy of Club Insurance policies.

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UCD Sport

• Annual Grant - Items for Inclusion

• Inventory of equipment First Aid
• Signed Senior Treasurer nomination form.
• 2008/2009 Membership list including student
  numbers and date of birth.

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UCD Sport

• Annual Grant - Tips for Form Completion

• Before you start work out a budget for the year.
• Review the previous years accounts and see where
  money was spent. Determine possible differences
  in your activities for this year.
• Get quotes where necessary.

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UCD Sport

• Annual Grant - Tips for Form Completion

• Where hosting an event work out a full separate
  budget for the event.
• Be realistic members may have to make
  contributions above their membership fee to cover
  costs.
• Ensure writing is legible.
• Ensure all sections are fully complete.

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UCD Sport

• Annual Grant - Tips for Form Completion

• Figures balance and match those outlined in your
  Income and Expenditure.
• Ensure figures in the summary section match those
  in the main part of the application.
• Opening balance to include cash held

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UCD Sport

• Welcome to Bank of Ireland

• How to create a successful sponsorship proposal
• Presented by.., Bank of Ireland

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UCD Sport

• Welcome to Bank of Ireland

• How to create a successful sponsorship proposal
• Presented by.., Bank of Ireland

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UCD Sport

• Welcome to Bank of Ireland

• How to create a successful sponsorship proposal
• Presented by.., Bank of Ireland

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UCD Sport

• Facilities

• Events/Competitions
• Training
• Lockers

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UCD Sport

• Facilities - Events

• Contact Lesley Murray to check dates obtain
  booking form.
• Form to be returned at least 2 weeks prior to the
  event.
• Where require another clubs time, responsibility
  of the club seeking the time to get the required
  signatures.

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UCD Sport

• Facilities - Events

• Clubs are only required to sign over their time
  in the case of an Intervarsity.
• Evidence of Intervarsity status must be submitted
  to the Booking Manager at time of booking.

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UCD Sport

• Facilities - Events

• Competitions/matches must commence and conclude
  at the agreed times.
• Where spectators are being charged for entry this
  must be noted on the booking form UCD Sport may
  apply a charge to the club.

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UCD Sport

• Facilities - Events

• Where hosting large events, clubs must arrange
  for first aid cover. Clubs are totally liable for
  all costs incurred.

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UCD Sport

• Facilities - Training

• Training times are the times when league or club
  matches are usually played.
• Training times usually stay the same from year to
  year.
• Where clubs agree among themselves to swap times,
  such changes must be recorded with the Booking
  Manager.

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UCD Sport

• Facilities - Training

• Clubs must conclude their activities clear
  their allocated space of all equipment members
  by the required time.
• Equipment to be stored in assigned storage area.
  Failure to do so will result in forfeit of
  training times.

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UCD Sport

• Facilities - Training

• Training times will be withdrawn in the following
  cases
• Club does not complete grant application process
  on time.
• Is found to have non-UCD participants.
• Club does not vacate facilities on time.
• Club does not return equipment to designated
  storage area.

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UCD Sport

• Facilities - Club Lockers

• Locker forms available at Reception. Form to be
  completed by Club Secretary.
• Key will only be issued to those listed on form
  production of student card.
• Lockers are for club equipment only.
• Where storage sheds are provided these are for
  the storage of club equipment only. No other
  activity / purpose is permitted.

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UCD Sport
Code of Ethics Good Practice for Childrens
Sport
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UCD Sport
What is it?

• Document produced by the Irish Sports Council.
• Designed to provide guidance for those working
  with young people in sport.
• Outlines the types of issues that need to be
  discussed and addressed to provide the safest and
  most enjoyable environment for young people.

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UCD Sport

• Principles - core values guiding principles
• People - roles and responsibilities
• Policy Procedures - clubs organisations
• Practice - making it happen
• Protection - statutory guidelines advice

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UCD Sport
Objective
Sport should be Safe, Fun and conducted
in spirit of Fair Play
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UCD Sport
Why is this needed in UCD?

• Some first year students who will become members
  of UCD clubs are not 18 years of age.
• UCD Clubs and/or Club members currently work
  with or may work with those under 18 years.

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UCD Sport
Ensure Organisational Good Practice

• Encourage fun and participation
• Encourage development of skill and effort
• Codes of conduct
• Recruitment Selection (leaders/coaches)
• Complaints procedure

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UCD Sport
Ensure Organisational Good Practice

• Reporting Procedure
• Safety Statement
• Bullying Policy
• Child/Parent friendly (away trips)
• Childrens Officers

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UCD Sport
Implications for UCD Clubs

• Agree a Code of Good Practice (consult NGB)
• Ensure members sign up to a Code of Good
  Practice
• Review the Clubs Constitution (Childrens
  Officer)
• Review Club Procedures

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UCD Sport
Examples of Issues

• Photography
• Taking sessions alone
• Away trips
• Bullying
• Child abuse (allegations of / reporting of
  abuse)
• Substance abuse

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UCD Sport
Conclusion

• Need to identify those members under 18 and
  advise the AUC.
• AUC has arranged a workshop for the club(s)
  concerned on 8th November

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UCD Sport
Other Items

• Parking
• Website
• UCD Connect e-mail
• First Aid