Microsoft

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Microsoft Office PowerPoint 2003 Training
Your company name presents

• Package to a CD

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Course contents

• Lesson All about packaging
• Suggested tasks for practicing
• Test questions

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Course goals

• Get the background on packaging and why its a
  good idea
• See what the system requirements are
• Understand the steps for packaging and know which
  options to choose
• Package presentation files to a CD or folder

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Lesson

• All about packaging

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Package to a CD

• Its something youve waited for an easy way to
  package your presentation files and carry them to
  present elsewhere or give them to someone else to
  view.

Collect your presentation files in one place.
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Package to a CD

• The feature is called Package for CD, and you use
  it to bundle files, including

• Your presentation
• All the files that link to it
• Related files of your choice
• The PowerPoint Viewer

Collect your presentation files in one place.
You package the files to a CD or to a folder.
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Package to a CD

• System requirements

To package to a CD from PowerPoint, you need

• A CD burner and Microsoft Windows XP or later.
• PowerPoint uses the CD-burning components of
  Windows XP to burn the CD.

Collect your presentation files in one place.
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Package to a CD

• System requirements

Or, package files to a folder

• If you have Windows 2000, package your files to a
  folder, and burn the folder to a CD using a
  third-party CD-burning program.
• Another option Just leave the files in a folder,
  and post that to a server you can access when you
  present.

Collect your presentation files in one place.
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Reasons, scenarios, benefits

• Why do you need this feature?
• Because, when you want to put your presentation
  on another computer or server, or give it to
  another person, several things can become
  stumbling blocks to doing soand to getting the
  results that you expect.

Package files for stress-free presenting.
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Reasons, scenarios, benefits

• Some things that can trip you up

• Linked media files

Since all videos (such as .mpg files) and most
sound files are only linked to your presentation,
theyre not a part of the presentation file. So,
you need to copy and manage these files along
with the presentation file.
Package files for stress-free presenting.
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Reasons, scenarios, benefits

• Some things that can trip you up

• File size

A typical .ppt file tends to be large. Attaching
it in e-mail to send to a friend or colleague is
not a great option. Neither is copying it to a
floppy disk. A .ppt loaded with graphics will not
fit on a floppy.
Package files for stress-free presenting.
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Reasons, scenarios, benefits

• Some things that can trip you up

• The destination computer doesnt have PowerPoint

Without PowerPoint to run the presentation, you
need the PowerPoint Viewer. This means you need
an easy way to include it along with everything
else.
Package files for stress-free presenting.
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Reasons, scenarios, benefits

• Benefits of Package for CD

• Earlier versions of PowerPoint had packaging
  options, but never for burning to a CD
• Having the space that a CD affords lets you copy
  all kinds of files in the package
• You can password-protect the packaged files

Package files for stress-free presenting.
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The process

• To package presentation files

• Open the presentation you want to package. Then,
  on the File menu, click Package for CD.

This opens the Package for CD dialog box, which
has the main options for packaging.
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The process

• What you do here

1. Name the CD or folder.
2. To include files besides the current presentation
   and its linked files, click Add Files.
3. Click the Options button to select settings for
   the PowerPoint Viewer, linked files, passwords,
   and other things.

Main options for packaging
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The process

• What you do here

• Click Copy to Folder, you then specify its path,
  and the files get copied there.
• Or

1. Click Copy to CD. Your CD burner is accessed and
   the copying begins.

Main options for packaging
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The process

• Once copying is done, a message asks if you'd
  like to copy the package to another CD repeat
  the copy operation as many times as you need to.

Note When copying on a CD is complete, the CD is
"closed." You cannot add to its data you can
only replace the data.
Main options for packaging
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Additional options

• To backtrack a little When youre still in the
  Package for CD dialog box, and you click the
  Options button, the Options dialog box opens.

Options dialog box
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Additional options

• Details about additional options

• The PowerPoint Viewer is included by default.
  Clear this check box if you don't need it.
• The Linked files option refers to all the media
  or other files that your presentation links to.
• Its selected by default clear it if you have
  no linked files.

Options dialog box
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Additional options

• Details about additional options

1. If you choose to embed TrueType fonts, PowerPoint
   will embed those that do not have license
   restrictions.

1. Use the password options to restrict the
   availability of your presentations for others to
   open or change.

Options dialog box
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Suggestions for practice

1. Insert a linked sound or video into a
   presentation to practice including it in the
   package.
2. Start the packaging process by selecting options
   for the package.
3. Copy the presentation files to a folder.
4. Look at the packaged files.

Online practice (requires PowerPoint 2003)
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Test 1, question 1

• What's the point of packaging your presentation
  to a CD or folder? (Pick one answer.)

1. It's the only way you can make copies of your
   presentation to show on another computer.
2. It's the most efficient way of getting all your
   presentation files into one place for presenting
   on another computer.
3. It's the only way you can play linked media when
   presenting on a computer other than your own.

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Test 1, question 1 Answer

• It's the most efficient way of getting all your
  presentation files into one place for presenting
  on another computer.

And it includes the PowerPoint Viewer plus any
other files you want to add.
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Test 1, question 2

• Imagine you've just packaged a presentation to a
  CD, but there's a file you didn't include in the
  package. Can you add it to the CD? (Pick one
  answer.)

1. Sure, no problem.
2. No. You have to package your files again to the
   CD and include the file in the package.
3. Only if the CD is writable.

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Test 1, question 2 Answer

• No. You have to package your files again to the
  CD and include the file in the package.

Once you package to the CD, the session is
closed. You'll need to copy the data again if you
want to include more files in the package.
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Quick Reference Card

• For a summary of the tasks covered in this
  course, view the Quick Reference Card.

Note This content was part of a larger course,
so youll see some tasks in the Quick Reference
Card that arent covered in this slide show.
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