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WELCOME to

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WAYNE HART. ACCOUNTING ANALYST. POLK COUNTY (FL) SCHOOL DISTRICT. RIGHT NOW, A COSTLY OPTION, BUT ... wayne.hart_at_polk-fl.net. Joe Outlaw (outlawj_at_stjohns. ... – PowerPoint PPT presentation

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Title: WELCOME to


1
WELCOME
to
  • RFID FOR FIXED ASSETS
  • A MAGICAL
  • TRACKING SYSTEM

WAYNE HART ACCOUNTING ANALYST POLK COUNTY (FL)
SCHOOL DISTRICT
SASBO-FASBO 2008 ANNUAL CONFERENCE ORLANDO,
FLORIDA
2
RIGHT NOW, A COSTLY OPTION, BUT
  • Acquire knowledge
  • Watch trends
  • Seek opportunities

3
BACKGROUND
  • AGA Technology Trends
  • Florida School Business Official
  • Polk County School District
  • Visited St. Johns County S.D.
  • Met with Flagler County S.D.

4
INFO SOURCES
  • www.aga.org
  • wayne.hart_at_polk-fl.net
  • Joe Outlaw (outlawj_at_stjohns.k12.fl.us)
  • Donna Wright(WrightD_at_flagler.k12.fl.us)

5
RFID BASICS
  • Definition
  • System
  • Different from bar codes

6
OVERVIEW

MASTERRECORD FILE
RFID TAG
READER/ PDA


























7
EXAMPLES
  • Day-to-day
  • Retail
  • Government

Source isp-planet.com rfidXchange
8
BENEFITS
  • Processing efficiencies
  • Audit frequency
  • Theft deterrent

9
THINK ABOUT
  • Costs
  • Re-engineering
  • Perceptions

10
STAKEHOLDERS
  • Finance
  • Information Technology
  • School Administration

11
BASIC COMPONENTS
  • PDA
  • Reader
  • Middleware
  • Tags

12
OVERVIEW

MASTERRECORD FILE
RFID TAG
READER/ PDA


























13
SYSTEM AT WORK
  • Tag applied
  • Downloads
  • Portable reader
  • Uploads

14
OVERVIEW

MASTERRECORD FILE
RFID TAG
READER/ PDA


























15
SAMPLE TAGS
16
SAMPLE TAGS . . . INSIDE SCOOP
17
PDA/READER
18
READER
19
READER . . . ANOTHER VIEW
20
SUGGESTIONS
  • What if . . . why not?
  • Test Pilot . . .

21
DISTRICT TEAM
  • FINANCE
  • TECHNOLOGY
  • SCHOOL ADMINISTRATORS

22
LOCATIONLOCATIONLOCATION
  • SERVER
  • WORKSTATION
  • TAGS
  • READERS

23
GET THE BALL ROLLING
  • Define what you need
  • Request professional services
  • Competition
  • Test Pilot

24
DEFINE DISTRICT NEEDS
  • EXISTING EQUIPMENT
  • INTERFACING
  • TAG LIFE
  • PORTABLE DEVICES

25
RFP
  • Internal Expertise
  • Competitive bidding
  • Fine tune

26
SCHOOL ENVIRONMENTRFID TAGS
  • LOCATION
  • BATTERY LIFE
  • INSTALLATION


27
SCHOOL ENVIRONMENT--READER
  • SIGNAL INTERFERENCE
  • OVERLAPPING SIGNALS

28
SCHOOL ENVIRONMENT--PDA
  • Back-up
  • Storage
  • Ergonomics

29
AUDIT CONSIDERATIONSSCHOOL ENVIRONMENT
  • Rules Regs
  • Internal Control
  • Room Location

30
COSTS
  • Tags
  • Software license
  • Readers
  • PDA
  • Maintenance

31
THINKING AHEAD . . .
  • Acquire knowledge
  • Watch trends
  • Seek opportunities

32
BENEFITS FOR A SCHOOL ENVIRONMENT
  • Minimize interruptions
  • Completion timeframes
  • Remove audit constraints

33
IN SUMMARY
  • TECH BASICS
  • YOUR TEAM
  • COSTS
  • BENEFITS
  • IMPLEMENTATION

34
FOR MORE INFO
  • wayne.hart_at_polk-fl.net
  • Joe Outlaw (outlawj_at_stjohns.k12.fl.us)
  • Donna Wright(WrightD_at_flagler.k12.fl.us)

35
HAVE A GREAT REST OF THE CONFERENCE!
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