Boy Scout Round Table Commissioner Training

1
Boy Scout Round Table Commissioner Training

• Longhorn Council
• August 10, 2002

2
Overview of Commissioner Service

• 30 minutes

3
Learning Objectives

• As a result of this training experience, all
  participants should be able to
• Understand the four-function plan of district and
  council operations
• Identify the responsibilities of the commissioner
  staff
• Describe commissioner relationships with other
  volunteers and professionals.

4
Learning Objectives

• 4. Understand the commissioners role in charter
  renewal, unit service, and membership management
• 5. Set priorities for commissioner service and
  deal with them effectively
• 6. Explain the Quality Unit Award plan

5
District/Council Operations Four-function plan

• Membership/ relationships
• Finance
• Program
• Activities
• Advancement
• Outdoor
• Training
• Unit Service

6

• The Charter Concept
• District Key 3
• District Executive
• District Commissioner
• District Chairman

7
Role of the RT commissioner

• Make regular reports to the DC
• Ensure that quality RT takes place
• Attend monthly commissioner meetings
• Report on RT
• Alert UC of non-attending units

8

• Master of ceremonies for RT
• Ensure RT provides
• Will-to-do
• Skill-to-do

9
Relationship between RT Commissioner and.

• District Commissioner
• Unit Commissioner
• Troop Leaders
• District Committee
• District Executive

10
Important!!!!

• Good Communications!

11
Charter Renewal, Unit Service, Membership
Management

• Service to troops
• Establish meaningful contacts
• Evaluate Troop needs
• Troop worksheet
• Quality pack/troop requirements

12

• Membership
• New-troop organization
• Youth recruiting programs
• Year Round recruiting

13
Commissioner Priorities

• Trained Leaders
• Leader recognition
• Major deviations from program
• Roundtables

14
Priority Problems

• Troops not meeting
• Troops with no leaders
• Troops with no committee
• Troops with no new members
• Troops with low attendance
• Troops with weak leadership
• Lapsed troops

15
Summary

• Four functions of district operation
• Relationship with other commissioners, volunteer
  Scouters, and the Scout executive
• Charter renewal, unit service, and membership
  management
• Commissioner priorities

16
Roundtable Planning

• 40 minutes

17
Learning Objectives

• Understand the importance of annual, quarterly,
  and regular monthly roundtable planning
• Participate in developing roundtable plans in
  their districts

18
Annual Planning Conference

• Program features for current Woods Wisdom
• Program features for each month
• Council and district calendars
• Indoor Roundtables
• Outdoor Roundtables
• Special Events

19
Annual Roundtable planning form
20
Physical arrangement for your roundtable

• Time
• Location
• Place
• Parking
• Restrooms
• Meeting rooms
• Table/chairs
• Electrical outlets

21
Esprit de corps

• Worthwhile program
• Enthusiasm
• Unity
• fun

22
Displays

• District banner
• Posters

23
Quarterly meeting

• RTC DE
• Appraise progress
• Learn up-to-date info
• Coming activities
• Exchange experiences
• DC or ADC attends
• Promotional needs determined and relayed

24
Monthly Planning

• PPPPPP
• Proper
• Planning
• Prevents
• Poor
• Performance
• Period!

• Review and Evaluate
• Quarterly plans
• Annual plans

25
Resources

• Boy Scout Roundtable Planning Guide
• Scout Literature
• Material available locally

26
Review address

• Quarterly plans
• Annual plans
• Unit needs
• District needs
• Council needs

27
Ingredients of a good Round Table

• Preopening
• Opening
• Program Feature Development
• Resources
• Program feature
• Games
• Special feature
• Closing
• Evaluation

28
Assignments

• Remind troops of their assignments for next month

29
Staff meeting

• Same time, same place
• Evaluate
• Organize next RT
• Assign staff to contact units
• Newsletter topics
• RT agenda

30
Summary

• Importance of planning
• Annual
• Quarterly
• Monthly
• Checklist

31
Round Table Staff Management

• 35 minutes

32
Learning Objectives

• Understand the advantages of sharing leadership
  and responsibilities with roundtable staff
• Define the responsibilities of the roundtable
  commissioner and roundtable staff
• Explain the procedures for selecting recruiting
  and supporting the roundtable staff

33
Leadership is a key

• RTC responsibilities
• Indirectly-unit service
• Opening
• Closing
• Songs
• Skits
• Games
• Advancement ceremony
• Info center
• PLC

34
Ways RT staff can make RT more effective

• Share workload
• Provide talents
• Increase available resources
• KIF
• Increase district participation
• District unity
• Build attendance

35
Selecting the Staff

• What size staff?
• How do you organize staff?
• Who has staff potential?
• Experienced scout leaders
• Leaders willing to be trained

36
Recruiting the staff

• Recruit in person
• Let them know WHY they have been selected
• Give accurate job description
• Overview staff organization (existing staff)
• Offer support
• Term of commitment

37
Training the staff

• Top Ten Reasons Why I'm In Scouting
• 10 - My basement was empty and needed remodeling
  anyway.
• 9 - I get to wear a uniform with a neat hat.
• 8 - I like the smell of calamine lotion.

• Specific, well-defined responsibilities
• Training
• Self-study
• Personal coaching
• Group training
• Written job descriptions

38
Job Description (example)

• 7 - I enjoy going to the bathroom in the woods.
• 6 - I'm in it for the crafts.
• 5 - I'm allergic to house chores (needed
  something to fill the void).
• 4 - I get quality time with my son and 30 of his
  closest friends.

• Information center manager
• Obtain info about upcoming events
• Post a calendar of upcoming events
• Design interesting display
• Screen info needing verbal announcement
• Coordinate with other staff

39
Support your staff

• 3 - It's a great way to collect coffee mugs and
  patches.
• 2 - I needed a tax write off.
• 1 - It only takes an hour each week

• Provide info
• Make assignments
• Meaningful responsibility
• Monthly agenda
• NO pointless meetings
• Show confidence
• Provide recognition
• Set a good example
• Show teamwork

40
Summary

• Review
• staff management goals
• Annual RT plan
• Shared leadership
• Ownership

41
Roundtable Preopening

• 25 minutes

42
Learning Objectives

• Understand what a roundtable preopening is, when
  to use it, where it happens, why we have one, and
  who does it
• Plan effective roundtable peopenings
• Make effective preopenings an important part of
  district roundtable

43
Roundtable preopenings

• What is the roundtable preopening?
• When is the roundtable preopening used?
• Where does it happen?
• Why have a preopening?
• Who puts on the roundtable preopening?

44
Ingredients of preopenings

• Registration
• Refreshments
• Displays
• Sale items
• Skill activities (in support of program feature)
• Information center
• sign-up lists
• Creates atmosphere

45
How to measure an effective preopening

• Create expectation?
• Help SM prepare for troops preopenings?
• Scouting is a game with a purpose Baden Powell

46
Principal resources

• Woods Wisdom
• Troop Program features
• BS RT planning guide

47
Preopening lab
48
Roundtable program feature presentation

• 25 minutes

49
Learning Objectives

• Plan an effective three-tiered roundtable program
  feature presentation
• Personalize their program feature presentation
• Develop their ability to make effective program
  feature presentation.

50
Showmanship

• What is the purpose of a program feature/skill
  presentation at your roundtable?
• Helps troop leaders develop next months troop
  meetings
• Gets the roundtable program to the boys through
  the troop leader

51
General Considerations

• Purpose pass the skills and ideas that will be
  useful
• Present at boy level at RT
• Workshop
• Prepare, practice personalize presentation
• Examples from the participants

52
Know the audience

• Personalities
• Apprehensive
• Inhibited/outgoing
• Self-protective
• Ability/skill levels

53
Involving other in the presentation

• Benefits of sharing leadership in the program
  feature presentation?
• Builds participation
• Increases interest among troop leaders
• Builds attendance
• Select presenters at annual RT program planning

54
Setting the stage

• Environment
• Relaxed
• Informal
• Comfortable
• Opportunities
• Fun
• Fellowship

• Utilize
• Displays
• Exhibits
• Posters
• Audiovisuals
• handouts

55
Planning the program feature

• OBJECTIVE help troop leaders develop great
  programs for next months troop meetings
• Multidimensional presentations
• Different skill levels
• Give SMs ability to present program feature to
  different skill leveled boys

56
Planning

• Resources
• Woods Wisdom
• Troop Program feature
• BS RT planning guide

57
Shared leadership

• Recruit someone for each subtopic
• Advantages
• Increased participation
• Better prepared troop leaders

58
Game

• Complete program feature an appropriate game

59
Learning by doing

• Explanation
• 10
• Demonstration
• 25
• Practice (doing)
• 65

60
Using visual aids

• We receive communication from
• Sight 80-90
• Non-verbal 60-80
• Visual aids
• Charts
• Posters
• Chalkboards
• models

• Displays
• Exhibits
• Overhead
• Slides
• Banners
• Flags
• Etc.

61
When?

• Preopening
• Opening
• Scout Craft skill
• Etc.

62
Your ideas for next month????
63
Summary

• In order for RT presentation to be effective, it
  must enable unit leader to receive program
  assistance tailored to the needs and
  characteristics of the boys in the troop

64
Roundtable displays, ceremonies, and moral
features

• 20 minutes

65
Learning Objectives

• Be able to plan and prepare exhibits and displays
  in support of the monthly program features
• Present an attractive and effective information
  center
• Choose/lead an appropriate song for a monthly
  program feature
• Conduct an appropriate ceremony
• Lead applause and stunts

66
Displays and Exhibits

• When??
• Set up for preopening portion of RT
• Where??
• Situate to greet arriving participants
• Why??
• Create a mood of positive expectation

67
Displays and Exhibit What??

• Welcome signs
• District/council logo
• Flags
• Other banners
• Patriotic images
• Baden Powell images
• announcements

68
Displays/exhibits that promote/support

• This months program feature
• Next months program feature
• District/council/national activities
• Boys Life
• FOS

69
Scouting collections/memorabilia
70
Show and tell by different troops
71
Benefits??

• Advantages minimize announcement time
• Solution controls presentation of info
• Benefit info presented quickly, can be
  distributed in shorter time, allows scouters to
  determine info relevant to them

72
Stunts and Icebreakers

• Teach
• To get involved
• Make it fun
• Opportunity
• Stand
• Stretch

• Applause
• Recognition
• Advancement
• Skits
• Good Turns
• Thank yous

73
Ceremonies

• Reinforce
• Citizenship
• Character development
• Simple Props
• Troop participation

• Various types
• Opening
• Closing
• Advancement
• Graduation
• others

74
Summary

• Create proper atmosphere
• Displays
• High morale
• Inspiration
• Add fun and belonging!
• Songs
• Stunts
• ceremonies

75
Roundtable Games

• 15 minutes

76
Learning Objectives

• Teach game theory at Roundtable
• Plan games based on current program features
• Have fun with games

77
Game Theory

• Wholesome use of leisure time
• Teach self-confidence
• Teach ability to get along with others
• Learn while playing

78
Playway method

• Accomplishes aims
• Physical fitness
• Emotional fitness
• Character development
• Citizenship participation

79
Games teach

• Follow the rules
• Wait his turn
• Respect the ability of others
• Play fairly

80
Game Leadership

• Be Prepared!
• Familiarize yourself with activity
• Plan a strategy
• Check out space and equipment requirements
• Review the questions

81
Present the game

• Make the rules clear
• Stand back
• Let the Scouts problem solve

82
Summary

• Games add
• Fun
• Feeling of belonging
• Meaning to Program feature

83
Round Table Promotion

• 40 minutes

84
Learning Objectives

• Plan effective promotion strategies fro monthly
  roundtable program features
• Analyze roundtable attendance, set attendance
  goals, and develop and carry out a plan to
  promote roundtable attendance
• Recognize various methods of promotion

85
Roundtable attendance

• What is your current attendance?
• What is the potential attendance in your
  district?
• What percentage of troops/leaders are attending?
• What is YOUR goal?

86
Types of promotion

• Your ideas???
• Council/district newsletter
• Monthly fliers
• Where to get clip art
• Telephone and/or personal contact
• Incentive, simple gimmicks
• Trading posts

• Troop spotlight (different troop each month)
• Best promotion good program
• Agendas
• Web page