IYM Site Envisioning

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IYM Site Envisioning Building Committee

• Presentation for
• IYM Annual Meeting
• August 2003

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Background and Purpose

• At the 2001 IYM annual meeting, an ad-hoc Site
  Envisioning and Building Committee was
  established to explore potential visions for
  the building and grounds at McNabb.
• This committee was composed of participants from
  IYM, the trustees and Clear Creek Monthly Meeting
  and was formed to meet, pray, discuss and
  develop a building plan for our joint future at
  McNabb, Illinois.
• From 2001 IYM Minutes

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Recap of Site Envisioning Building Work in
2001/2002
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SEB Committee Work in 2001/2002

• Following IYM 2001, the SEB Committee set out on
  a long and arduous process of learning about the
  wishes and hopes of all IYM members regarding the
  future of the McNabb site.

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SEB Committee Work in 2001/2002

• The following steps were taken

• A visioning session with a cross-section of IYM
  members attendees.
• A workshop at Blue River Quarterly.
• Visits to monthly meetings.
• Focus Group of members and attenders from several
  meetings.
• A survey of all current IYM members and
  attenders.
• Joint meetings with maintenance planning.

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SEB Committee Work in 2001/2002 (cont.)

• What was learned by the Committee last year?

• The meeting house is the heart and soul of IYM
  and its preservation and care comes first.

• All work done on the meeting house should be
  undertaken with care to preserve the original
  design and construction whenever possible.

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SEB Committee Work in 2001/2002 (cont.)

• What was learned by the Committee last year?

• Although the Meeting House feeds the spiritual
  needs of IYM the McNabb facility, falls far short
  in meeting the physical needs.

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SEB Committee Work in 2001/2002 (cont.)

• Most members favor better eating and sleeping
  facilities at IYM.

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SEB Committee Work in 2001/2002 (cont.)

• Most members favor better eating and sleeping
  facilities at IYM.

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SEB Committee Work in 2001/2002 (cont.)

• Most members favor better eating and sleeping
  facilities at IYM.

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SEB Committee Work in 2001/2002 (cont.)

• What was learned by the Committee last year?

• IYM also recognizes that the desires and wishes
  of Clear Creek Monthly Meeting, our on-site
  stewards, must be taken into account as we
  consider the future of the McNabb site.

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SEB Committee Work in 2001/2002 (cont.)

• Be guided by Simplicity.
• Keep buildings subordinate and respectful to the
  Meeting House in all ways, including style, size,
  and position.
• Use environmentally responsible materials, in
  harmony with surrounding landscape.
• Develop final design solutions with an
  enlightened attitude that satisfies code
  requirements, economic viability, and most
  importantly, spiritual intent.

• Based on this learning, many ideas were explored.
  Some of the key ideas guiding the current SEB
  Committee included the following

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SEB Committee Work in 2001/2002 (cont.)
Specific Conditions for New Facilities

• Kitchen
• Develop a new professional style kitchen at grade
  level using existing equipment as much as
  practical.

• Dining Space
• Develop new Dining Room at grade level that can
  seat a minimum of 120 to 150 persons comfortably
  for a meal at one time.

• Sleeping Space
• Develop a variety of interior sleeping spaces for
  a minimum of 100 persons in summer and 30 year
  round.

• Restroom Shower Facilities
• Develop improved bathroom shower facilities for
  year round use.

• Clear Creek
• Develop space that meets the needs of Clear Creek
  Monthly Meeting.

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SEB Committee Minute/2002

• Based on this work, the following minute was
  approved by IYM in 2002
• Over the past year, the Site Envisioning and
  Building Committee has actively sought insights
  into the needs and visions of Illinois Yearly
  Meeting. We have been blessed with contributions
  from two workshops, a focus group, Committee
  meetings, field trips to other facilities,
  meetings with 6 IYM Meetings, meetings with the
  Quarterly and General Meeting in IYM as well as
  input from other IYM Committees. We conducted a
  survey of all people in the IYM.
• By and large, we found a high consistency with
  the various inputs and the more precise
  questionnaire and its results. All these
  activities and contributions have helped this
  committee better understand the spiritual
  strength of this place as well as its physical
  limitations.

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SEB Committee Minute/2002 (cont.)

• Our top priorities are to preserve the Meeting
  House, improve the eating and food preparations
  facilities, improve sleeping quarters, improve
  restroom and shower facilities. All these should
  be done while addressing barriers to
  accessibility, youth and adult program growth,
  and year round use.
• We seek to develop a plan that allows the
  continuous contributions and guidance of our
  future Friends.
• At this 2002 Annual Session of IYM, we request
  IYM continue the Site Envisioning and Building
  Committee as an ad hoc committee. We request
  approval of the attached program to guide next
  years SE and B Committee as they produce site
  development and building plans.
• We recommend a thorough evaluation of all
  existing facilities by a professional team
  consisting of an architect, general contractor,
  structural engineer, termite inspector, and a
  member of the Site Envisioning and Building
  Committee.

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Site Envisioning Building Work in 2002/2003
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Past Year Activities/SEB Committee 2002/2003

• The SEB Ad Hoc Committee was continued at the
  IYM 2002 Annual Meeting for another year and
  given authorization to spend up to 10,000 for
  building and site inspections in cooperation with
  the Maintenance Planning Committee. The
  following work was done over the course of the
  year.

• Structural engineering inspections.
• Architectural review for entire site by architect
  specializing in historic buildings including
  building safety.
• Termite and other insect damage inspection.
• A review of Meeting House repair by contractors
  specializing in heavy timber construction.
• Electrical evaluation for entire site.
• A consultation with the Bureau Putnam Counties
  Health Departments.

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Recommendations

• In response to the guiding principals put forth
  at IYM 2002 and the continuing work of this
  committee, we propose that a new building(s) is
  constructed (outlined in solid red) on the
  southern portion of the newly acquired property
  (outlined in dashed blue).

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Recommendations (cont.)

• Currently, we envision the building(s) will

• Be about 8,000 square feet.
• Include new kitchen dining facilities, limited
  dormitory space and restroom/shower facility for
  year round use and Clear Creek meeting space.
• Cost roughly 1,000,000.

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Recommendations (cont.)

• Additionally, we recommend the following
  initiatives are carried out over the next 12
  months, in preparation for IYM 2004.

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Recommendations (cont.)

• Move the 2nd floor of the current dormitory
  across the road to the S.E. quadrant of the north
  parcel.

• To be used as summer sleeping accommodations.

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Recommendations (cont.)

• Retain the existing restroom facilities on lower
  level of current dormitory as long as needed.

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Recommendations (cont.)

• Improve bathhouse facility on north parcel.

• Add outdoor hand washing facilities.
• Supplement with portable toilets as needed.

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Recommendations Summary

• In conclusion, we recommend on the following for
  2003/2004

• Continuation of the Ad Hoc Site Envisioning
  Building Committee.
• Approval of 50,000 to move the upper portion of
  the dormitory across the road, upgrade the Wash
  House including additional hand washing
  facilities, and cover the existing first floor
  dormitory restrooms for continued use.
• Authorization of the SEB Committee to interview
  and hire an architect to complete a schematic
  design of a new building(s) at a cost of
  approximately 10,500 this design will be
  presented at IYM 2004.
• Approval for the start of a Capital Development
  Campaign for a new building(s) with an initial
  target of 1,000,000.
• Funding for necessary repairs of our historic
  Meetinghouse as determined by the Maintenance
  Planning Committee.