Westbrook Technologies

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Document ManagementsRole in HIPAA
from
Westbrook Technologies
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Westbrook Technologies and Healthcare Just
What theDoctor Ordered
Westbrook Technologies document management
products streamline processing, allow for
collaboration and provide security for documents
throughout healthcare entities such as doctors
offices, clinics, HMOs, hospitals and pharmacies.
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What is HIPAA?
Beginning April 2003, those in the healthcare
field will be forced to comply with the Health
Insurance Portability and Accountability Act
(HIPAA), a federal guideline that aims to ensure
patient information and records are protected and
maintain their integrity.
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HIPAA Will

• Protect rights of consumers by providing
  access to and control of health information.
• Reduce medical administration costs.
• Improve efficiency and effectiveness of
  healthcare delivery.
• Create a national framework for health privacy
  protection.

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HIPAA Defines Regulations For

• Electronic healthcare transactions.
• Health information privacy.
• Security requirements.
• Unique identification for providers.
• Unique identification for health plans.
• Enforcement procedures.

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The Truth About HIPAA
Consultants, technology firms, and document
management companies are claiming that certain
software is HIPAA-compliant. This is an attempt
to capitalize on the pressure healthcare
executives are facing under looming government
deadlines. The fact is there is no committee or
organization under HIPAA that is responsible for
software certification.
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The Truth About HIPAA
HIPAA is a broad and encompassing initiative that
ensures healthcare facilities address everything
from payment transmittals to having a dedicated
employee as the HIPAA Compliance Officer.
There are aspects of HIPAA that have no
connection whatsoever to a document management
initiative.
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How Westbrook Technologies Works with HIPAA
Westbrook Technologies offers integrated
solutions for processing electronic and
paper-based healthcare claims. What follows are
a few of the ways Westbrook Technologies product
suite can help organizations meet their objective
of becoming HIPAA compliant.
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First Security

• Fortis security model is of the highest
  integrity.
• Users must be authenticated before access is
  permitted.
• Access can be restricted at different levels,
  giving only authorized people access to
  confidential documents within a patient's
  folder.
• This adheres to HIPAA rules that require
  information be protected from improper access or
  alteration.

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Second Audit Trail

• Fortis users have the ability to track every
  aspect of the patient record. They can
• Track who viewed a document and when they
  viewed it.
• Determine who e-mailed, who printed, and who
  faxed a patient record.
• See when patient information was scanned into
  the system, who scanned it, who viewed it after
  it was scanned, etc.
• Audit Trail helps enforce rules that state users
  must account for each disclosure of a patient
  record.

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Third Fortis Office
This option allows correspondence and forms
created in Microsoft Word, Excel, and Outlook to
be forwarded into patient records stored in
Fortis. Data that is not paper based can be
effortlessly included inside the same protected
repository as all other documents, helping to
ensure that patient information remains in a
secure location.
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Fourth Electronic Payment Standardization
HIPAAs requirements call for electronic payment
standardization. Fortis ERM, our Electronic
Report Management module, allows Fortis to act as
a secure repository for mainframe-generated
reports.
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What Does This All Mean to Healthcare
Organizations?
Regardless of where patient information
originates scanned from hard copy, faxed,
e-mailed, PC-based or mainframe-based, Westbrook
Technologies provides a secure repository that
can track all aspects of patient information.
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ROI

• Reduce costs associated with copying and
  retrieving health information.
• Ensure aspects of system are compliant.
• Health information is more tightly controlled,
  while at the same time more accessible to those
  who need it.
• Data is protected.

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