Accreditation

1
Accreditation
Chief Robert C. Dillard University of Richmond
Police Department June 2005
2
Presentation Topics

• History of IACLEA Accreditation
• Progress To Date
• Standards
• CALEA/IACLEA Partnership
• Process
• Pilot Programs
• Availability of Program to General Membership
• Benefits To Department

3

• Overview of Accreditation
• History for IACLEA
• First IACLEA Standards Manual written in 1995.
• Written permission was obtained from CALEA to use
  the standards that had already been developed as
  a basis for the IACLEA standards.
• The Standards Manual was intended to act as a
  guide to campus police and security agencies to
  improve the professionalism of their operations.

4

• Overview of Accreditation
• History for IACLEA
• The Standards are also utilized by LEMAP Teams to
  conduct agency surveys.
• In 1999, a needs survey was conducted of the
  membership and as a result, accreditation became
  recognized by IACLEA as a process and a priority.

5

• Accreditation Committee
• 2001- An IACLEA accreditation committee was
  appointed. This committee was charged with the
  review and revision of the then current standards
  and the development of an accreditation process.
  The Accreditation Committee, as well as all other
  committees, reports to the Board.

6
Accreditation Committee

• Dolores Stafford George Washington University
  (Chair)
• Robert Cowper University of Windsor
• Suzanne Dugan Minnesota State University,
  Mankato
• Tom Evans Drew University
• Anne Glavin California State University -
  Northridge
• Aaron Graves University of Southern
  California
• Scott Shelton University of Missouri at
  Kansas City
• Bill Taylor Rice University
• Paul Verrecchia College of Charleston
• Jack Leonard IACLEA Staff

7

• Progress to Date
• Every standard has been individually reviewed and
  approved by the Committee.
• The Standards Manual has been published and made
  available to the membership.
• IACLEA felt that it was very important to include
  all of its members, both sworn and non-sworn, in
  the accreditation process.
• All member agencies, sworn and non-sworn, will be
  eligible for IACLEA accreditation.
• An Accreditation Process Manual has been written,
  reviewed and approved by the Committee.
• IACLEA has applied to be a CALEA Alliance
  Partner.

8
The Standards Manual

• This manual contains
• Table of Contents
• Standards and Commentary, which are divided into
  chapters by subject area.
• Glossary
• Guiding Principles, which set general parameters
  for the interpretation and administration of the
  program.
• Cross-Reference Table, which lists the standards,
  their source (CALEA or IACLEA), and compliance
  considerations.

9
The Process Manual

• This manual contains
• Description of the basic step-by-step process a
  department will follow to become IACLEA
  accredited.
• Based on the procedures utilized in the CALEA
  process.
• Contains instructions and forms for the
  development of a filing system used to
  demonstrate compliance with the standards.

10

• The Standards
• There are currently 305 standards in the IACLEA
  process. These standards are mandatory if
  applicable to the department.
• Applicability of the standards to the department
  is determined by the functions that the
  department performs or should perform (as
  determined by IACLEA).
• Traffic Chapter - By Function Clery Chapter -
  All
• Standards denoted by an -A were developed for
  non-sworn agency compliance in specific areas.
• Standards define WHAT an agency should do they
  do not dictate HOW it is done.

11

• Example
• Sworn and Non-Sworn Agencies
• 11.1.2 The agencys organizational structure is
  depicted graphically on an organizational chart
  that is reviewed and updated as needed. The chart
  is accessible to all personnel.
•  
• Commentary The chart should coincide with the
  written description and reflect the formal lines
  of authority and communication within the agency.
  
•  

12

• Example
• Sworn Agency
• 32.2.7 A medical examination is conducted, prior
  to appointment to probationary status, to certify
  the general health of each candidate for a sworn
  position.
•  
• Commentary None.
•  

13

• Example
• Non-Sworn Agency
• 32.2.7-A A medical examination is conducted,
  prior to appointment to probationary status, to
  certify the general health of each candidate for
  a non-sworn position.
• Commentary None.
• Non-Sworn positions are deemed to be first
  responders to emergency or general calls for
  service.

14

• Chapter 1 Agency Role and Authority
• 1.1 Campus Law Enforcement, Public Safety and
  Security Role
• 1.2 Limits of Authority
• 1.3 Use of Force
• Chapter 2 Agency Jurisdiction and Mutual Aid
• 2.1 Agency Jurisdiction and Mutual Aid
• Chapter 11 Organization and Administration
• 11.1 Organizational Structure
• 11.2 Unity of Command
• 11.3 Authority and Responsibility
• 11.5 Goals and Objectives
• Each chapter is divided into chapter sections

15

• Chapter 11 Organization and Administration
• 11.3 Authority and Responsibility
• 11.3.1 A written directive requires that
• a. Responsibility is accompanied by
  commensurate authority and
• b. Each employee is accountable for the use
  of delegated authority.
• Commentary The intent of the directive should
  be to establish a policy guide-
• line for the delegation of authority. At every
  level within the agency, personnel
• should be given the authority to make decisions
  necessary for the effective
• execution of their responsibilities. The
  delegation of authority should be
• consistent with the agencys organizational
  values and mission statement.
• 11.3.2 A written directive states that
  supervisory personnel are accountable for
  the activities of employees under their immediate
  control.
• Commentary None.
• Bullets
• Multiple standards may be grouped in these
  chapter sections depending upon a

16
CALEA
IACLEA
Building Partnerships
17

• Building Partnerships
• IACLEA and CALEA are developing a partnership.
• CALEAs Alliance Program
• Designed for states (Florida, New Jersey, New
  Hampshire, Mississippi and Oregon)
• Contractual authority to use CALEA standards.
• 
  

18
Alliance Programs

• There are currently 97 core CALEA standards
  (Recognition Program) in IACLEAs standards
  manual.
• Of the 97 standards, which address critical
  life/health/safety issues, 32 refer only to
  agencies with holding facilities.
• There are 18 -A standards in the IACLEA manual.
• There are 11 unique IACLEA standards, mostly
  concerning Clery Act compliance.

19
Costs
Initial costs of the IACLEA Accreditation Process
are as follows

• Standards Manual 230
• Application Fee 350
• Contract Fee Based on Full Time Equivalent's
• Assessor Costs 6,500 (estimated)

The agency is accredited by IACLEA for a period
of 3 years.
20
Fees for Accreditation
Initial Accreditation Fee Initial Accreditation Fee Initial Accreditation Fee Initial Accreditation Fee Annual Continuation Fee
Option 1 Option 2 Option 3
Number of Full-Time Equivalents Enrolled Single Payment without On-Site Assessment Charge Two Installments without On-Site Assessment Charge Three Installments includes estimated On- Site Assessment Charge (6,500) Reaccreditation Fee estimated On- Site Assessment Charge
Under 1,999 4,896 2,693 3,962 3,281/year
2,000 4,999 5,386 2,963 4,142 3,371/year
5,000 9,999 5,925 3,259 4,339 3,470/year
10,000 19,999 6,518 3,585 4,557 3,578/year
Over 20,000 7,170 3,944 4,796 3,698/year
21

• Assessor Costs
• Assessor costs are based on the actual costs of
  the assessment.
• Cost of travel, lodging, meals, and assessor
  incidentals will be included.
• Assessors will be paid the same as LEMAP
  assessors.
• Institutions will hopefully allow assessors to
  participate in on-sites for professional
  development.
• One assessor will be from a CALEA approved list
  of assessors.

22
The Process
Maintenance
Request for Information
Review
Application
On-site
Self-Assessment
23
1. Request for Information

• The department requests information about the
  IACLEA accreditation process.
• Department purchases the IACLEA Standards Manual.
• IACLEA sends information to include welcome
  letter, application form, and Department Profile
  Questionnaire (DPQ).

24
2. Application

• Department makes decision to join process.
• Department submits application fee.
• Department submits completed forms - application
  and Departmental Profile Questionnaire (DPQ).
• After review, IACLEA sends applicant department
  accreditation contract, the Accreditation Process
  Manual, and an additional Standards Manual.

25
3. Self-Assessment

• Applicant department completes accreditation
  contract and submits with fee.
• IACLEA forwards self-assessment materials (forms,
  logs) to the Department Accreditation Manager.
  Applicant department is now considered a
  Candidate department.
• Department must develop and implement directives
  and procedures that verifies agency compliance
  with IACLEAs Standards (36 months).

26
3. Self-Assessment

• Candidate department sets up files and compiles
  proofs of compliance for all applicable
  standards.
• Candidate department performs a mock on-site by
  knowledgeable assessors (recommended).
• Candidate department notifies IACLEA of readiness
  for on-site assessment.

27
4. On-Site

• IACLEA selects assessors. (3 ½ day visit)
• Candidate department submits schedule of on-site
  review.
• IACLEA makes arrangements for assessors.
• At least one assessor will be selected from
  CALEAs approved list of assessors.

28
4. On-Site

• Assessors conduct review of standards to include
  observations, interviews, and file review.
• Assessor reviews are documented and collected by
  Team Leader. Assessors conduct exit interview
  with Department Head and related staff.

29
5. Review

• Final on-site report is submitted to
  Accreditation Committee.
• Accreditation Committee reviews findings of
  report at bi-annual meeting. Candidate
  Department may be present.
• Committee makes decision by vote.
• Department is recognized at Annual Conference and
  given letter acknowledging accredited status.
• Framed certificate is sent to department.

30
6. Maintainence

• IACLEA Accreditation/CALEA Recognition is for a
  period of 3 years.
• Department must remain in compliance with all
  applicable standards.
• Department submits annual reports attesting to
  continuing compliance.
• Proofs of compliance are maintained as
  documentation for reaccreditation.

31
Compliance

• If an agency fails to meet any of the applicable
  standards, the agency is given 90 days to comply
  with standards found not to be in compliance.
• Agencies will submit an annual report to certify
  on-going compliance with the standards during the
  3 year period.
• On-going compliance includes time sensitive
  reports and maintenance of files.

32
Benefits to the Agency

• Improved law enforcement, security or public
  safety services to the community.
• Improved level of professionalism and training to
  departmental employees.
• Authenticates the need for the department in the
  institutional setting. Documents formalizing
  guidelines of what you do and how you do it.
• Creates accepted, uniform practices,
  internationally, for campus law enforcement,
  public safety or security departments.

33
Benefits to the Agency

• Identify and legitimize the need for equipment.
• Accreditation encourages grant-funding sources to
  support program initiatives. Demonstrates a past
  history of departmental professionalism and the
  ability of the department to successfully and
  effectively administer the grant.
• Increased pride and morale within the department.
  Department expectations of employees are clear
  and consistent.
• Development of written policies and procedures
  that give clear guidance to departmental
  personnel.

34
Benefits to the Agency

• Reduction in liability issues.
• Increased level of recognized professionalism by
  peers, local law enforcement agencies and the
  community.
• Program support - model policies, procedures,
  etc.
• Allows the department to hire and retain a higher
  caliber of employee.

35
Benefits to the Agency

• Maintenance (reviews and revisions) of written
  policies and procedures.
• Improved record keeping.
• Written reporting requirements keep managers
  informed regarding departmental operations.
• Improved maintenance and tracking of evidence and
  property.

36
Benefits to the Agency

• Provides department and institution a checklist
  for Clery Act compliance.
• Provides a yardstick by which you can measure
  your department.
• The implementation of accreditation within a
  department creates a stable, well-organized and
  efficient operation.

37
Pilot Programs

• Wake Forest
• Drexel
• San Jose State
• Kenyon College
• USC

38

• IACLEA has begun its accreditation pilot
  programs, utilizing both sworn and non-sworn
  departments in the program.
• Departments that are presently known to be
  professional and run accordingly.
• Have appropriate staff and financial resources to
  devote to compliance with the standards.
• A commitment to devote the resources to complete
  the process in a timely manner.
• CALEA accredited agencies in close proximity that
  can advise and give assistance.
• Wake Forest Private - Sworn
• Drexel Private - Non-Sworn
• San Jose State Public - Sworn
• Kenyon College Private - Non-Sworn
• USC Private - Non-Sworn

39

• Availability of IACLEA Standards Manual
• Contact
• Jack Leonard
• IACLEA Headquarters
• [phone] ext. 558
• jleonard_at_iaclea.org

40
Availability of the Process to the General
Membership

• January 2006
• Obtain an IACLEA Standards Manual.
• Begin compliance with standards.
• Join a Police Accreditation Coalition (PAC) for
  peer support and assistance.

41

• We are evaluating the IACLEA process for not
  only the smooth flow of information to the pilot
  agencies, but also the standards we are requiring
  compliance with.
• This is a learning process for IACLEA as well as
  the pilot agencies.
• Avoid State Accreditation Organizations that do
  not include CALEA members.

42
Questions?
43
Robert C. DillardChief of PoliceUniversity of
Richmond Police Department(804)
289-8715rdillard_at_richmond.edu