Preservation for Institutional Repositories: practical and invisible

1
Preservation for Institutional Repositories
practical and invisible

• Jessie M.N. Hey1, Steve Hitchcock, Tim Brody,
  Leslie A. Carr
• Intelligence, Agents, Multimedia Group, School of
  Electronics and Computer Science,
• 1 also University of Southampton Libraries,
• University of Southampton
• http//preserv.eprints.org/
• Ensuring Long-term Preservation and adding Value
  to Scientific and Technical Data (PV2005)
• Royal Society of Edinburgh, Edinburgh, UK
• 21-23 Nov 2005

2
Institutional Repositories the next stage

• Institutional Repositories early development
  but growing fast globally
• Access leading to preservation
• Academic author deposit/mediator must be low
  barrier/low maintenance
• Fundamental is collaboration on services but what
  practical choice for our environment?
• First practical steps e.g. EPrints software/The
  National Archives/British Library (PRESERV
  project)

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What is an Institutional Research
Repository?Southampton Press Release 15 Dec 2004

• 'We see our Institutional Repository as a key
  tool for the stewardship of the University's
  digital research assets,' said Professor Paul
  Curran, Deputy Vice-Chancellor of the University.
  'It will provide greater access to our research,
  as well as offering a valuable mechanism for
  reporting and recording it.
• Our vision includes all research output as part
  of a broad institutional repository in a
  landscape of interconnecting repositories

4
A national and international development of IRs

• The JISC vision reflecting the individual
  repositories (JISC Inform no. 8)

5
In an ideal world of scholarly communication
all research is freely available

• June 27th 2005 11th anniversary of Stevan
  Harnads Subversive Proposal leading to the
  open access vision for scholarly material
• See also Harnad, S. and Hey, J. M. N. (1995)
  Esoteric Knowledge the Scholar and Scholarly
  Publishing on the Net. In Proceedings of
  Networking and the Future of Libraries 2
  Managing the Intellectual Record, Proceedings of
  an International Conference, Bath, 19-21 April
  1995,  110-16. Dempsey, L., Law, D. and Mowlat,
  I., Eds.
• And journals still become more and more expensive
• Even the work of researchers in our own
  institution is still often unavailable to us
• but were making progress

6
Include reports and new journal articles
asyesterday but watch out also for art
exhibitions and music and data full text/objects
or links if possible otherwise metadata only
7
We heard earlier from Peter Murray-Rust on
100,000 chemical objects and CCLRC have a poster
about their 5000 technical reports
8
IRs UK growth..
9
IRs Global expansion
10
University of Southampton Research Repository
e-Prints Soton
11
A topical example to focus the mind A fire at
the University of Southampton 31st Oct 2005


Photo Tom Kazmierski and John Lewis
12
We need smart tools to provide cost effective
preservation of service to move calmly from
first shock to work as normal
Key ingredients We still have the people and
the pub .and the support of the university
community and the external community .. for long
term preservation

Photos Adrian Pickering Mark Furness
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Collaborating with The National Archives

• PRONOM one of a future family of technical
  registries

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PRONOM the technical registry - file formats et
al
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What is PRONOM?
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Exploring with University of Southampton Research
Repository/ Oxford Eprints

• More developments forthcoming from PRONOM
• Opportunity to feed in varied IR formats
• Potential Reports to administrators etc
• Explore with PRESERV test database then
  Southampton and Oxford repository pilots

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e-Prints Soton Pronom Survey
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And more
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Collaborating with the British Library for
services

• Basic model OAIS but exploring which model for
  services
• Our administrators want low cost, low overhead
  for a sustainable archive utilising expert
  skills
• Other archives will have similar needs
• Partnering to share knowledge

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PRESERV collaborationand OAIS
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Identifying options surveying stakeholders

• First our academics
• What is important to you/your group to preserve
• Early indications from interviews they want the
  works
• Their ideal capture publications in context
• Therefore web archiving will play a role
• Taking one step at a time

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Practical and invisible

• PRONOM and other preservation activities can
  often be hidden from view unless we need our
  authors to act
• Just as our Institutional Repository Project
  TARDis has become invisible as the IR became an
  embedded service

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Preservation for Institutional Repositories
practical and invisible

• Thank you and for more detail see the paper and
  the web site
• Jessie Hey, Steve Hitchcock, Tim Brody, Leslie
  Carr, University of Southampton
• jessie.hey_at_soton.ac.uk
• http//preserv.eprints.org/
• http//www.eprints.org/