NMET Salary Support Process

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NMET Salary Support Process Workshop (February
2009)
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Topics for discussion

• Non Medical Education Training Funds
• Overview of the process from request to payment
• Financial requirements
• Data requirements
• Working together

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Presenters for Today

• Natalie Burbidge Finance (EMSHA)
• Natalie.burbidge_at_eastmidlands.nhs.uk
• [phone]

Anita Harewood Education and Commissioning Team
(EMHWD) anita.harewood_at_eastmidlands.nhs.uk (0116)
295-2254
Nicki Ferrin Education and Commissioning Team
(EMHWD) nicola.ferrin_at_eastmidlands.nhs.uk (0115)
8232132
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Training Needs Analysis Template
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Completing the TNA

• Start and End Dates this is needed to determine
  the overall commitment of funding for an
  individual
• Employment status (full / part-time) this is
  needed so that salary support can be accurately
  calculated.
• There is a chart of the funding process in the
  A-Z. This process is to be moved forward for next
  year to coincide with workforce development
  plans.
• A-Z to be produced in September 09 TNAs to
  be due in November 09 via Local Health Community
  leads
• Jackie Hewlett-Davies - Derbyshire
• Joy Simpson - Nottinghamshire
• Helen Smith - Lincolnshire
• Karen Glover - EMAS
• Karen Adcock Northamptonshire
• Richard Ansell - Leicestershire

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COMMUNICATION!!

• Internal
• Workforce education leads
• Trust finance departments
• External
• Workforce education leads EMHWD
• LHC leads
• EMHWD and Trust Finance departments

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Secondee Detail updates

• Salary support is payable for employees who are
  on a course of pre-registration study approved by
  the EMHWD.
• Any changes to that course of study must be
  communicated to the EMHWD as it directly affects
  the amount that is invoiced.
• Changes to report would include
• Termination of employment
• Withdrawal from the course
• Interruption to study
• Extension to agreed study period

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Annual Salary Support Budget Sheets
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Salary Support Budget Sheet

• Each trust receives an annual budget generated
  from the TNA submitted to EMHWD detailing the
  support to be provided for employees seconded to
  train.
• The Summary sheet provides a overview of the
  total amounts committed for each specialty and
  any additional amounts agreed (eg. CPFs,
  Assessors and support costs)

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Salary Support Budget Sheet

• Behind the summary sheet is a worksheet for each
  specialty detailing the individuals within that
  directorate that are training and their course of
  study.
• Amendments should be made to these worksheets
  throughout the course of the year to reflect any
  changes in student movements as informed by both
  Trust and HEI.

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Financial Information 2009/2010

• Monthly Invoicing.
• Timescales for invoice submissions
• Invoice detail requirements
• Backing documentation requirements for invoices.
  
• Budgets.

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Invoices

• Key Information that needs to be included on the
  Front Page of the invoice,
• Addressed to NHS East Midlands SHA, Q33 payables
  6785, Phoenix House, Topcliffe Lane, Wakefield
  WF3 1WE
• Reference xxQ33NFERRIN
• Budget Holders Name, please see handout.
• Period Invoice covers
• Identification of specialities that are being
  invoiced
• Contact Details for the relevant person within
  the trust.

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Backing For Invoices

• It is essential that a backing sheet is attached
  to each invoice. Without this we will be unable
  to process the invoice.
• Essential Information to be included on the
  backing documents, Student name, Course, Month
  the charge relates to.
• Backing documents must be working documents that
  are held at each site that can be adjusted if
  students leave, Interrupt ect.
• So although the budget sheets have been issued,
  these should be saved and used as working
  documents to be amended as and when needed.

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Budget Manager Structure
Occupational Therapy Paramedics Radiographers Clin
ical Psychology Operating Dept. Practice Pre- Reg
Nursing Second Registrations Midwifery
Di Bulter, Contract Manager
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Budget Manager Structure
Community Nurses (SN/HV) MPPMs Clinical
Scientists Audiology Physiotherapy Podiatry SALT D
ietitians Biomedical Science
Gary Freeman, Contract Manager
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Budget Manager Structure
IAPT Midwifery Return to practice, Placements
Preceptorships
Tracey Carstairs Commissioning Manager
Pharmacy
Roz Cheeseman Commissioning Manager
SIFT GP Practice Placements
Jackie Wallsgrove LDA Manager
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Timescales For Submission of Invoices, Resolving
Queries.

• The preference is for trusts to invoice monthly.
• No trust should invoice yearly.
• SBS to receive the invoice by the second week of
  the billing month, i.e. by the second week of
  April we will have received the April invoice.
• Once received hopefully there should be minimal
  errors. Should there be a query on the invoice
  Nicki Ferrin will contact the trust to try and
  resolve that query.
• Resolution of all queries to be complete within
  two weeks to ensure payment of all invoices
  within the month billed.

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Questions