Budgets 101

1
Budgets 101

• State and Federal Programs
• May 13, 2008

2
The Advantages

• Budget then Spend
• v.
• Spend then Budget
• Correct funding source for Bi-tech

3
Materials
Calendar math supplies
250 50 50 100 150
Food for parent night
Binders for grade level meetings
Software for math facts practice
Counting Books
600
Use your best estimate
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Certificated Position
X
Math Coach
100
X
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Certificated Position Worksheet
Health benefits are not a fixed expense!
Math Coach St 20 R 2 (J. Doe)
100 of Post retirement health benefits must be
paid even if it is a part time position!
X
Math Coach
100
92,477
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Certificated Position
X
Math Coach
100
X
92,477
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Certificated Hourly
Grade Level Meetings 18 teachers 2 hr/20 d
X
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Certificated Hourly Worksheetfrom budget template
Grade level mtg 2 hr/wk 20 wk 18 teachers _at_
29.45
18 teachers 2 hr20 d29.45
18 2 20 29.45
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Certificated Hourly
Each line is a separate category!
Hours/Days
X
30 tchrs x 8 hours
100 days
X
Academic Conf (3 days/3 times/yr)
9 days
X
Each line will require a stipend form!
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Certificated Hourly
Grade Level Meetings 18 teachers 2 hr/20 d
X
Family Math Night 3 teachers 3 hrs
X
Tutoring after school 4 teachers 2 hr/12
wk
X
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Classified Position
Remember to include Longevity
Aides, bilingual aides, tutors, parent liaison,
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Classified Hourly
Use this section for classified staff on time card
Use page 14 of budget instructions to determine
hourly rate
Bilingual aide, primary classroom
200 hours
X
2,490 (add additional 400 for F/C)
Possible point of confusion Both regular and
time carded positions are described in of hours
Bilingual Aide 12.45/hr 200 2,490
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Professional Development
Cost included in certificated salary section
Math facts program
J. Doe Math Coach
Sharoky Hollie
Culturally responsive schools
X
3,000
National Mathmatics Conference
5,000
Software for math facts practice
14
Collaboration
Grade Level Meetings
bimonthly
Cost included in certificated salary section
15
Parent Involvement
Family Math Night
X
If the cost is included elsewhere Do NOT include
it again.
16
Study Trips
Science museums
3-5
Science project for science fair
3,000
17
Assemblies
All Math Assembly
X
500
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Funding
X
X
Materials 600 Math Coach
92,477 Hourly 23,977 Classified 2,800 Pro
Dev 8,000 Study Trips 3,000 Assemblies
500
130,000
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Coordination of Services
M. Mouse PA 50
Coordinate Consolidated funds
Title 1, 50,000

Copier and supplies
Materials for school wide programs
Paper, pencils

Materials for school wide programs
Office supplies

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• 2008 2009
• Budget Overview

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Budget Highlights

• Budgets are due with your SPSA at the end of
  June.

• The budgets must be aligned with the 2008-09
  Single Plan for Student Achievement (SPSA)
  currently under development.

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Budget Responsibilities

• The SSC is responsible for developing and
  approving categorical budgets.

• The English Learner Advisory Council (ELAC)
  provides input on the development of the EIA/LEP
  budget

• Other advisory groups GATE committee and School
  Advisory Committee (at the High School level)
  provide input into the development of the budget.

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Budget Logistics

• Final figures for calculating health and other
  fixed costs will not be available until later in
  the year current calculations are a best
  estimate - revision needed at a later point.

• Use the budget template available through the
  SPSA link on the District website.

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Staffing

• Staff may be hired with your categorical funds as
  available and approved by your SSC.
• Steps
• Contact HR immediately
• Include staff on budget
• Submit personnel requisition to State and Federal
  Programs
• Complete stipend form for extra hours

The goal of Human Resources is to ensure that all
classrooms are filled with a qualified teacher at
the beginning of the school year
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SLIB - 7395School Library Improvement Block
Grant

• High School level funds must be used ONLY for
  the school library.
• Elementary and Middle School level 
• funds must be used for schoolwide programs
  designed to increase student academic
  performance AND for the school library.

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Site Discretionary Block Grant - 7396

• Funds must be used for programs to increase
  student academic performance schoolwide.

• Regular full time equivalent (FTE) personnel may
  NOT be funded with the Site Block Grant.

• Funds carry over directly to site year to year.

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EIA/LEP 7091 Economic Impact Aid Limited
English Proficient

• Funds must be used to meet the needs of ELs.

• Funds must be used exclusively for ELs.

• Funds may be combined with other categorical
  funds ONLY when a clear distinction can be made
  regarding how the LEP funds will be used
  exclusively for ELs.

ONLY
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Title I 3010

• Funds must be used to meet the needs of our
  traditionally underserved students
• All Title I schools offer schoolwide programs. 
• Parent Involvement As the law requires, site
  budgets must have a designated amount of money on
  Parent Involvement (parent education,
  conferences, Parent Liaison, translation,
  babysitting, etc). Please contact Marin Trujillo
  for support in this area.
• All Program Improvement Schools must budget 10
  for professional development.

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Economic Impact Aid (EIA)
EIA
LEP
SCE
Targeted focus only on learning needs of ELs
Targeted focus on ELs, low income, and EDY
(scoring below proficient on ELA CSTs)
Must have ELAC
Must have SAC
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Economic Impact Aid (EIA)

• SCE program funded at High School level ONLY to
  ensure a program of sufficient size and scope

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QEIA Purpose and Background

• Implementation the Prop 98 settlement agreement
  between CTA and Schwarzenegger

• Provide 3 billion over the next seven years to
  488 low performing schools in California

• QEIA schools are ranked in the lowest two
  deciles by the state's 2005 API, have high
  percentages of low-income, minority and English
  learners.

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QEIA The Basics
Highly qualified teachers
40 hours of professional development
Counselor to student ratio of 3001
Conduct Academic Program Survey (APS)
Establish attendance and graduation goals
Exceed/meet API targets
PD for paraprofessionals,
Class size reduction to a minimum average of 251
Highly qualified administrators
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QEIA Funding

• Funding for 2007-08 is for planning
• 2007-08 funds may also be used to implement plans
  for school improvement detailed in the SPSA
• 2008-09 funds are to be used for program
  implementation
• Funding will carry over year to year
• No QEIA funds may be held or used centrally
• Funds must be used first to address program
  requirements then, funds can be used for other
  improvement activities

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QEIA and WCCUSD

• Per agreement with UTR, all work performed by
  teachers after regular hours will be at
  rate

per diem

• QEIA budgets are to be completed annually by
  school site using standard budget template and
  submitted to

State and Federal Programs

• Planning activities can include collaboration
  meetings, training, travel expenses, hours spent
  compiling/analyzing APS data

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• A budget is a financial schedule adopted to
  prevent part of the year being left at the end of
  your money.

June