STUDENTTRANSIT

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Generating Value for Students From Our
Transportation Assets
STUDENTTRANSIT PERFORMANCE UPDATE Prepared for
The RCS School BoardJune 25th, 2008
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Pre-2008 without Student Transit

• Budget 2,214,358 (approx)
• Staff Levels
• 43 Drivers, 3 Pre-School and 1 Sub Driver
• 3 Management and Admin
• 3 Mechanics
• Routes 43 plus 3 pre school 46 operating buses
• Fuel was - 2.60 per gallon, MPG not tracked
• Maintenance 3 mechanics, manual inventory
  system
• Bus Replacement Heavily specified buses,
  differing vendors

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Jan. June 2008 with STUDENTTRANSIT

• Budget 2,214,358 (approx)
• Positions Retained
• 2 Mechanics retained
• 41 RCS Drivers retained
• Routes 41 3 Pre School
• June Fuel is - 3.98 and monitored daily,
• MPG has moved from 6.3 to 7.0
• Ave monthly consumption _at_ 8027 gallons vs.
  forecasted 8300
• Maintenance Implemented Higher Standards,
  Inventory Upgrades resulted in additional
  overtime now have maintenance cost per vehicle
• Bus Replacement Updated Specifications saved
  20K per bus
• There Were 1-Time Additional Transition Costs
  Sub-Pool, Maintenance and Development, Facility
  Improvements, Inventory (Tires), Training and
  Technology.

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Sept. 200809 with STUDENTTRANSIT

• Budget 2,280,789.22 (est. at 3 - does not
  cover total fuel increase)
• Staff Levels
• Mechanics 1 to support Warranty Program cost
  offset by revenue
• Drivers - 3 due to route reduction
• Bus aides -1 due to attrition Goal Special
  Needs Aides only
• Sub Drivers Pool of 5
• Routes, as a result of Optimization Program 38
  plus 3 pre school , a reduction of 3 ( savings
  of 64,617)
• Fuel estimate 5.00 per gallon, MPG Target 7
  7.7 MPG
• Ave Monthly Fuel Consumption Goal of 7500 an
  additional savings of 250 gallons per month
• Impact will be cost increase of 140,000 est.
  over 07-08
• Target Offset all cost increases with program
  savings

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09-10 REVENUE FORECAST

• 08 Charter Revenue Forecast 239,000 annually
• 08 Charter Revenue Actual Booked to Date
  68,000
• 08 RCS Contribution Forecast - 71,700
• 08 Maintenance Revenue Forecast Researching
  Thomas Warranty Revenue Numbers for Neighboring
  Schools hourly rate to be charges is 78 p/h
• 08 RCS Contribution Forecast 31.20 p/h

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CONTRACT COMMITMENT STATUS

• Fuel Management Program in effect, 10 MPG
  Improvement
• Route Management Program in effect, 3 route
  reduction
• Inventory Management Automated Process and in
  Effect
• Hire Locally for Driver and Sub-Pool 11 local
  residents hired
• Students Work Study Used and Using Students
  for Maintenance and charterRbus Programs
• Charter Revenue Program Underway, 68,000
  booked in sales without any marketing
• Revenue Maintenance Thomas Bus Certification
  Obtained, will roll program out this summer
• Tracking Accidents Maintenance Costs

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Tracking Accidents Per Million Miles
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Tracking AccidentsPer Month
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Maintenance Jan - June
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CONTRACT COMMITMENTS

• Enhanced Training for Mechanics and Drivers
• Mechanics training plan includes computer system
  training, Thomas Bus training and certification
  and workplace management
• Driver training plan includes CPI Certification
  for all Drivers by August
• Website password protected and completed and
  available
• Accounting monthly exchanges
• Enhanced Technology Cameras and GPS program
  underway
• 1st Ever Survey Now measuring customer
  satisfaction
• Parent Student Handbook Completed and makes bus
  an extension of the classroom with agreed
  behavioral standards

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CHALLENGE 1 TRANSITION COST

• Facility work _at_ maintenance level Awaiting
  Re-Construction
• Maintenance Fleet is now close to standard,
  additional OT will not be required
• Training Initial STRANS Training Completed,
  Future Training Part of Standard Budget
• Sub-Driver Cost We filled in Vacancies with
  Drivers from SODREL CORPORATION _at_ additional per
  diem expense sub pool will be adequate next
  year
• Driver Sick Day Compensation is last 1-time cost

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CHALLENGE 2 - FUEL

• Fuel Price
• Today 3.98 Forecast 5.00
• Fuel Efficiency
• 1st Reading 6.3 Now 7.0 Goal 7.7
• Consumption Aver age Per Month
• Past 8300 gallons Now 8027 Goal 7500
• Driver Practices Improved
• Benchmark Target MPG by Age and Type of Vehicle
• Vehicle Set Up Optimization

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CHALLENGE 3 - SATISFACTION

• 6.47/10 Overall Administration Satisfaction
  Rating BASELINE
• Follow-up interviews revealed
• Additional focus on customer satisfaction
• Some driving habits (pre-trip inspection, speed,
  braking and acceleration) issues
• Some timeliness both too early and late
• Developed Driver Assessment Form
• New Training and Dress Code For 08-09
• Will conduct follow-up Surveys Every 3 Months

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ADMINISTRATION ASSESSMENT
THE GOAL IS TO HAVE AN AVERAGE OVER 9.0
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CHALLENGE 4 - STAFFING

• 3 Route Reductions
• Increase Customer Satisfaction with performance
• All Drivers Assessed
• 34 Drivers offer employment for next school year
• 3 Drivers retired 4 did not apply

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DRIVER ASSESSMENT
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FUTURE PLANS

• Increase customer satisfaction w/parents school
  personnel
• Complete Route Optimization
• Continue Fuel Management
• New Safety Technology (GPS system) installed to
  increase safety performance standards
• Maintenance Certification Program Rollout
• charterRbus rollout
• Increase Sub-Pool Levels
• Enhanced Driver Training Skid Pad and Student
  Mgt.

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SUMMARY

• Contract Commitments Fulfilled
• Results are Significant Initial transition
  costs will be offset by Fall and Winter results
• Revenue Program developing on track and target
• Maintenance Certification Achieved, Regional
  Marketing Program Under Development
• All the Pieces are Functioning
• Complete Program Integration to Achieve
  Optimization