Successful Project Management

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Successful Project Management

• Justice, E-Government, the Internet
• June 28, 2000 Dallas, Texas
• Lawrence P. Webster

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Project

• A temporary endeavor undertaken to create a
  unique product or service.

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Project Management

• The application of knowledge, skills, tools, and
  techniques to project objectives to meet
  stakeholder needs and expectations.

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Knowledge Areas

• Scope Management
• Time Management
• Cost Management
• Quality Management
• Human Resources Management
• Communications Management
• Risk Management
• Procurement Management
• Integration Management

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Disclaimers

• Substantive Differences
• Size Differences
• Components are Integrated
• Over-simplified Examples

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Project Management Context

• Project Phases and Life Cycle
• Stakeholders
• Leadership Skills
• General Management Skills
• Communications Skills

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Project Phases and Life Cycle

• Divide Project into Phases
• Better Management Control
• Review Deliverables and Performance
• Fast-tracking

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Example of Project Phases

• Conceptual Design
• Detailed Design
• Coding and Testing
• Training and Documentation
• Deployment

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Stakeholders

• Individuals and Organizations
• Actively Involved in Project
• Interests Affected by Project

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Leadership Skills

• Vision and Strategy
• Establishing Direction
• Aligning People
• Communicating
• Negotiating
• Motivating and Inspiring
• Influencing Organizations
• Overcoming Barriers to Change

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General Management Skills

• Planning
• Finance and Accounting
• Personnel Administration
• Technology
• Organizational Development
• Delegation
• Team Building
• Conflict Management
• Solving Problems

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Communications Skills

• Writing
• Listening
• Speaking
• Presenting
• Media Relations
• Meeting Management

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Scope Management

• Initiation
• Scope Planning
• Scope Definition
• Scope Verification
• Scope Change Control

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Key Inputs, Tools Techniques, and Outputs

• Product Description
• Project Charter
• Scope Statement
• Work Breakdown Structure (Microsoft Project)
• Formal Acceptance
• Scope Management Plan

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Time Management

• Activity Definition (Microsoft Project)
• Activity Sequencing (Microsoft Project)
• Activity Duration Estimating
• Schedule Development
• Schedule Control

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Key Inputs, Tools Techniques, and Outputs

• Activity List
• Network Diagram
• Project Schedule
• Schedule Management Plan

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Cost Management

• Resource Planning
• Cost Estimating
• Cost Budgeting
• Cost Control

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Key Inputs, Tools Techniques, and Outputs

• Resource Requirements
• Cost Estimate
• Cost Baseline or Spending Plan (Microsoft Excel
  Documents)
• Cost Management Plan

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Quality Management

• Quality Planning
• Quality Assurance
• Quality Control

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Key Inputs, Tools Techniques, and Outputs

• Quality Management Plan

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Human Resource Management

• Organizational Planning
• Staff Acquisition
• Team Development

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Key Inputs, Tools Techniques, and Outputs

• Role Assignment Matrix (Microsoft Word)
• Staffing Management Plan
• Organizational Chart
• Project Team Directory

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Communications Management

• Communications Planning
• Information Distribution
• Performance Reporting
• Administrative Closure

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Key Inputs, Tools Techniques, and Outputs

• Communications Management Plan
• Project Records
• Performance Reports
• Change Requests
• Project Archives
• Formal Acceptance
• Lessons Learned

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Risk Management

• Risk Identification
• Risk Quantification
• Risk Response Development
• Risk Response Control

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Key Inputs, Tools Techniques, and Outputs

• Risk Management Plan
• Checklists
• Contingency Plans
• Reserves
• Contractual Terms

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Procurement Management

• Procurement Planning
• Solicitation Planning
• Solicitation
• Source Selection
• Contract Administration
• Contract Close-out

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Key Inputs, Tools Techniques, and Outputs

• Procurement Management Plan
• Procurement Documents
• Proposals
• Contract
• Contract File
• Formal Acceptance and Closure

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Integration Management

• Project Plan Development
• Project Plan Execution
• Overall Change Control

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Key Inputs, Tools Techniques, and Outputs

• Project Plan
• Lessons Learned

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Management Processes

• Initiating Processes
• Planning Processes
• Executing Processes
• Controlling Processes
• Closing Processes

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Activity Sequencing
Scope Planning
Activity Definition
Schedule Development
Scope Definition
Duration Estimating
Cost Budgeting
Resource Planning
Plan Development
Cost Estimating
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Quality Planning
Communications Planning
Risk Identification
Risk Quantification
Response Development
Organizational Planning
Staff Acquisition
Procurement Planning
Solicitation Planning
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For More Information

• Search Group, Incorporated
• www.search.org
• National Center for State Courts
• www.ncsc.dni.us
• Project Management Institute
• www.pmi.org
• International Standards Organization
• www.iso.org
• Software Engineering Institute
• www.sei.cmu.edu
• Center for Technology in Government
• www.ctg.albany.edu

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Successful Project Management

• Or How to Ruin the Lives of Others
• for Fun and Profit!