Agenda

1
Agenda

• Welcome
• Purpose of Training
• NGS Implementation Guidelines
• for School Year 2006-2007

2
Agenda (cont.)

• Review of NGS Components
• NGS Version 10.1
• Questions and Answers
• Evaluation and NGS Certificates

3
Purpose of NGS Training

• To update designated NGS Data Specialists on NGS
  Implementation Guidelines for School Year
  2006-2007
• To review all NGS required components
• To review and demonstrate latest NGS
  enhancements-Version 10.1

4
NGS Implementation Guidelines for School Year
2006-2007

• Introduction of NGS
• Required Activities Chart
• NGS Training

5
NGS Implementation Guidelines for School Year
2006-2007

• NGS Enrollments/Types
• Multiple Enrollment Worksheets
• Existing COEs
• New COEs
• Enrollment Deletions/Merges

6
NGS Implementation Guidelines for School Year
2006-2007

• Residency Verification
• Occurs during the performance reporting period.
• Contributes to the count for federal reporting
  purposes.
• NGS Data Specialists ensure documentation of
  residency verification.

7
NGS Implementation Guidelines for School Year
2006-2007

• Priority for Services (PFS)
• Requests and prints PFS report on a monthly
  basis.
• Reviews criteria for PFS
• Delivers report to MSC.

8
NGS Implementation Guidelines for School Year
2006-2007

• Continuation of Services
• Enrolls students under this provision.
• Requests and prints Continuation of Services
  report before end of school year.
• Maintains documentation very important!

9
NGS Implementation Guidelines for School Year
2006-2007

• Quality Control
• Completes Quality Control checklist.
• Identifies operational strengths and weaknesses.
• Corrects deficiencies in a timely manner.
• Determines if further training is needed.

10
NGS Implementation Guidelines for School Year
2006-2007

• Withdrawals
• Withdraws students at end of school year and/or
  at time of early withdrawal.
• Is not required to enter days enrolled/days
  present.
• Enters withdrawal information within 5 working
  days after receipt.
• Uses multiple withdrawal process.

11
NGS Implementation Guidelines for School Year
2006-2007

• Termination Codes andDrop Out Indicator
• Enters termination date and a termination reason.
• Termination reasons Deceased, GED, Graduated.
• End of Eligibility is not a termination.
• Drop Out is an indicator, not a termination
  reason.

12
NGS Implementation Guidelines for School Year
2006-2007

• Terminal Site Log
• Completes on a daily basis for incoming data.
• Maintains log at each terminal site.

13
NGS Implementation Guidelines for School Year
2006-2007

• Facility Updates and Contact Information
• Inputs Facility Type, Program Type, and
  Schoolwide Programs Indicator.
• When updating each facility, the data should
  reflect the reporting period.
• Does not update facility information for current
  reporting period until after January 1
• Each facility (SSID) must have the current
  migrant contact information.

14
NGS Implementation Guidelines for School Year
2006-2007

• Limited English Proficient (LEP)
• Encodes LEP designation using Supplemental
  Programs Worksheet.
• LEP is tied to the Priority for Services report.
• LEP is found under the Supplemental Program
  section but it is a designation, not a
  supplemental service.

15
NGS Implementation Guidelines for School Year
2006-2007

• Graduation Plans
• Enters graduation plans on NGS by September 30,
  or ten working days after initial enrollment
• For all migrant students in grades 9-12.
• Also for students in grade 8 taking courses for
  high school credit.
• Requests and prints Graduation Plan report.

16
NGS Implementation Guidelines for School Year
2006-2007

• Secondary Credit Fall/Spring Semester Grades
• Encodes secondary credit for each semester.
• Grades 9 through 12 currently mobile students
• Fall grades - by January 30
• Spring grades - 5 working days after receipt at
  end of school year

17
NGS Implementation Guidelines for School Year
2006-2007

• Missing Credits and Partial Credits Consolidation
• Requests and prints a Partial Credit report for
  updating purposes.
• Grades 9 through 12 currently mobile students.
• Updates should be done by January 30th.

18
NGS Implementation Guidelines for School Year
2006-2007

• Alternate Student ID Number
• Encodes PEIMS Number on NGS.
• Requests and prints Alternate Student ID report
  by February 15.
• Updates all student records missing PEIMS numbers
  by February 28.

19
NGS Implementation Guidelines for School Year
2006-2007

• Medical Alert/Immunization Data
• Obtains data from school nurses.
• Grades P3 through 12 currently mobile students.
• Encodes data by April 15.
• May use reporting form in guidelines

20
NGS Implementation Guidelines for School Year
2006-2007

• TAKS DATA
• Requests TAKS results by June 1 for the students
  who did not match with the TAKS download
• Inputs TAKS data 5 working days after receipt.
• Result entered must include Pass, Fail,
  Absent Not Tested, Exempt or Not Scored.
• TAKS scores may determine a child for Priority
  for Service.

21
NGS Implementation Guidelines for School Year
2006-2007

• Regular Term Coursework for Grades 6-8
• Enters data at end of school year within 5
  working days after receipt.
• Grades 6 through 8 currently mobile students.
• Only final end-of-year grades are required.

22
NGS Implementation Guidelines for School Year
2006-2007

• Supplemental Program Data
• Enters data on all migrant students P0 through
  grade 12 and non-enrollees.
• Enters data on all migrant students by August 1.
• Knows that RIF is not a supplemental program.
• May use the supplemental worksheet to obtain
  supplemental services.

23
NGS Implementation Guidelines for School Year
2006-2007

• Special Needs Data
• Enters data by August 1 for grades P3 through 12
  and non-enrollees.
• Special Needs are GED, Gifted/Talented, and
  Special Education.
• Enters end date when student exits the program.

24
NGS Implementation Guidelines for School Year
2006-2007

• Summer/Intersession Data
• Enters all summer/intercession data before the
  beginning of the next school year.
• Summer/Intercession Program must be MEP-funded.
• Children must be enrolled in the actual campus
  where they receive services.
• Summer enrollment should have an S as
  enrollment type.
• Intercession enrollment should have an I as
  enrollment type.

25
NGS Implementation Guidelines for School Year
2006-2007

• Documentation Procedures
• Responsibilities of an LEA as a Terminal Site
• Responsibilities of the ESC as a Terminal Site

26
NGS Implementation Guidelines for School Year
2006-2007

• Appendix A
• Technical Glossary
• Common Migrant-Related Acronyms
• Surnames with Similar Spelling
• State Territories and Possessions

27
NGS Implementation Guidelines for School Year
2006-2007

• Appendix B
• Student Data Exchange
• PEIMS Data Standards
• NGS Oath Form
• No Child Left Behind, Part C
• Texas Consolidated State Plan
• FERPA
• 2006-2007 Initial Compliance Review Indicators

28
NGS System Updates

• Version 10.1
• New Reports
• Enhancement to PFS Report
• Enhancement to Unique Student Count Report
• Enhancement to Formal/Informal Assessment Report
• Enhancement to Supplemental Program Component

29
NGS System Updates

• Version 10.1 (continued)
• New indicators
• Recruiter Component
• New Fields on Student Component and Family
  Enrollment Component

30
Congratulations!!

• Texas Migrant Education Program
• Division of NCLB Program Coordination
• Texas Education Agency
• [phone]
• www.tea.state.tx.us
• nclb_at_tea.state.tx.us