A CASE STUDY

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A CASE STUDY ON GLOBAL FUND ROUND
7 PROPOSAL WRITING PROCESS
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Theme

• Unity of Purpose Partnership as an
• opportunity for learning and growing

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Composition of ZRC on HIVAIDS

• Family Health Trust
• Forum of African Women Educationists of Zambia
• Girl Guides Association of Zambia
• Network of ARV Users
• Society of Women and AIDS in Zambia
• Tasintha Programme
• Women and Law in Southern Africa
• Young Womens Christian Association

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Selection of Coalition members

• This was based on the core business of the
  Organizations and their involvement in
• addressing HIV AIDS issues affecting
• Women and Girls
• Consideration was given to each organizations
  comparative advantage

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Global Fund Round 7 Process

• Rapid Response to OSISA call for proposals and
  was successful
• Developed TORs to guide the interactions of
  member organizations within the coalition
• Set up Secretariat for coordination purposes and
  elected Chairperson, a position that will be held
  on a rotating basis
• 3 members attended an information sharing working
  in Johannesburg
• Several Planning meetings were held
• Desk reviews were conducted

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Process Contd..

• Received funding from OSISA
• 2 Consultative meetings were held to inform the
  proposal of the real needs of women and girls
• Lobbying CCM members was an ongoing process
• Sourcing of additional funding from UNAIDS to
  meet costs of local consultant
• Final product of the process was the development
  of GF proposal
• Repackaging of proposal for submission to ZNAN
  and other donors

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Achievements

• Ability to source for Consultancy Fees from
  UNAIDS Consultant was available throughout the
  process of proposal development
• Development of TORs to which all coalition
  members appended their signatures harmonized
  the different expectations
• Successful lobbying of some CCM members
• Repackaging proposal
• Unity and Team spirit exhibited throughout the
  process
• Maximum acknowledgement of the different levels
  of capacities of partners in the coalition

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Challenges

• Organizational
• Inadequate capacity in project proposal and
  budgeting techniques among some Coalition members
  
• Budgetary constraints which limited the number of
  consultative meetings held to feed into the
  proposal
• Technological failure in the Communication
  process in some cases was a major challenge as
  some coalition members did not receive
  information on time about the coalition
  activities
• Clash of time allocation between organization and
  coalition tasks leading to some coalition members
  failing to attend meetings or carry out assigned
  tasks.
• Inconsistency of representation at meetings by
  some coalition members which led to poor feedback
  and ownership of decisions taken

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Challenges Contd

• Technical
• Completing the Global Fund Proposal Template
• Political/External
• Timeframe for developing the proposal was too
  short.
• Some key CCM members, especially high profile
  ones, were difficult to access during the
  lobbying process
• Unavailability of up to date statistics on women
  and girls affected and infected by HIV/AIDS
  resulting in the use of outdated data in the
  proposal
• ZRC on HIV and AIDS proposal could not be
  submitted directly to global fund Had to be
  channelled through ZNAN one of the 04 existing
  Principal Recipients.
• Failure by the Government to bid for HIV/AIDS in
  round 7

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Lessons Learnt

• Organisational
• Capacity building in project proposal and
  budgeting techniques is needed for coalition
  members.
• Consultation is healthy and helps to build
  consensus as it presents an opportunity to take
  every one on board.
• Effective communication is important to ensure
  that all coalition members are informed and kept
  abreast with the coalitions activities.
• There is need for a Project Officer to help with
  the coordination of the coalition activities to
  supplement efforts of the coalition members.
• Technical
• The specialised skills of an experienced
  consultant are critical in order for the proposal
  template to be filled in correctly

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Lessons Learnt Contd

• Political/External
• Time allocated for proposal development was too
  short. For effective proposal writing, it is
  important to start the process early adequate
  time is needed
• More research on the situation of women and girls
  affected and infected by HIV AIDS is needed for
  better programming
• There is need for stakeholders to advocate for
  timely use of resources by PRs so that the
  opportunity to mobilise more resources in future
  is not missed.
• It is important to scan the environment for
  latest developments Identification of
  Opportunities Threats e.g The emerging NGO Bill

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Way Forward

• Continued regular meetings to share ideas on the
  process of submitting a proposal for round 8.
• The coalition recognizes that lobbying should be
  an ongoing activity to lay a foundation for the
  submission of the proposal for HIV AIDS Round
  8. All the CCM members have since been identified
  and targeted for lobbying so that they are aware
  of the coalitions intention to submit a proposal
  for GF round 8
• Identification of possible funders for capacity
  building coalition members in project proposal
  writing is ongoing
• Consultations with local partners are an ongoing
  activity through the various forums at which the
  individual coalition members participate.

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Lastly

• Siabonga
• Merci
• Thank you
• Dzikomo
• Obrigado