ACCESS for ELLs

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ACCESS for ELLs

• Information for Districts in Mississippi
• Presented by Susan C. Feldman
• Vice President of Operations - MetriTech, Inc.

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A Bit of Background

• MetriTech is a full-service PDSR contractor
  weve handled the ACCESS for ELLs contracting
  over the past five years, for what has become a
  group of 19 states testing 750,000 students per
  year.
• MetriTech is a professionally staffed
  organization specializing in the development and
  scoring of educational and psychological
  assessment products. Our products are used for
  assessment, program evaluation, and human
  resource planning. MetriTech also provides
  program development and evaluation services as
  well as test development and consulting services
  to other organizations.
• MetriTech was founded in 1982 and is directed by
  Dr. Samuel E. Krug, a recognized authority in the
  area of psychological and educational
  measurement. MetriTech is located in Champaign,
  Illinois, in close proximity to the University of
  Illinois, a world-class research institution. The
  Champaign location houses MetriTechs research
  and development, production, data processing, and
  customer service activities. MetriTech employs
  approximately 1000 full- and part-time staff in
  the development, scoring, and reporting of test
  results. I have been with MetriTech as Vice
  President of Operations since 2001.

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Workshop Goals

• Receipt of Materials Details regarding
  paperwork and booklet handling
• Test Administration
• Returning Materials Step by step
• Materials Handling at MetriTech Details
  regarding receipt, alerts, etc.
• Scoring Materials
• Reporting to State and Districts

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Test Materials Ordering

• The State Department of Education will provide
  MetriTech with the PreID data and test materials
  orders for each district.
• MetriTech will produce PreID labels and district
  packing lists for each district based on that
  information.
• 10 overage will be provided to each district
  based on the quantities ordered.
• Districts requiring Large Print booklets can
  email us at wida_at_metritech.com or call
  1-800-747-4868 and speak to a customer service
  representative. Large print materials will be
  shipped to your district in a separate identified
  shipment.

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Receipt of Materials

• Once we have received your districts order and
  PreID label information from the state, MetriTech
  will put together a materials package for your
  district.
• Districts with 10 or more schools participating
  will receive the materials packaged by school
  otherwise, the materials are packaged by booklet
  type.
• You will receive 1 or more boxes. Each box will
  be identified as containing WIDA secure testing
  materials and will be numbered alerting you to
  the number of boxes you should have received. Cut
  down and SAVE the boxes for returning the
  materials.

A sticker like this will be on every box you
receive
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Receipt of MaterialsDistrict Bag

• Box 1 will contain the paperwork for the District
  and the schools.
• District paperwork is in the first ziplock bag.
  That bag contains the following pages in the
  order you will see them
• Master Packing List All materials shipped to
  the district
• District copy of School Packing Lists (the
  district overage will be the first sheet)
• District PreID Information details the PreID
  labels that will be packaged with each schools
  ziplock bag. Produced from the state-provided
  PreID data
• Optional Services Order Form
• Internal Tracking Security Checklist
• Documentation of Materials Not Returned (Copy
  forwarded to Barbara Hall at MDE)
• Additional Materials Order Form
• Agreement to Maintain Confidentiality Information
• Agreement to Maintain Confidentiality Letter
• Unused Non Scorable Testing Materials Header
  Sheet
• District and School Header Sheet (for materials
  to be scored)
• District and School Test Administration Manual
• Schedule Special Instructions for your state

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District Bag

• Master Packing List
• Details all materials sent to district
• Use to determine you have received all materials
  listed Districts need to inventory materials as
  soon as they arrive
• If you are missing materials, call MetriTech
  (800-747-4868) or email wida_at_metritech.com, and
  we will immediately ship the missing materials

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District Bag

• District Overage
• Details quantity of overage for supplied to the
  district
• Your district will receive 10 overage for all
  materials ordered
• Use this material to fill additional materials
  orders from the schools

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District Bag

• School Packing List(s)
• One Packing List representing each schools order
• The ratio of scripts and flip charts is 1 per 8
  student test booklets ordered Except for
  Kindergarten, where the ratio is 1 to 15

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District Bag

• PreID Information
• Information regarding PreID labels for schools
• Based on the information received from the State
  Department of Education

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District Bag

• Optional Services Order Form
• Order data on CD or additional copies of provided
  reports

12
District Bag

• Internal Tracking Security Checklist
• For the district to use in tracking assigned
  serially numbered materials by school and for the
  school to track assigned materials to
  administrators
• Use the method your district uses now to track
  materials this is only a suggested method
  keep in mind ALL materials are SECURE and must be
  returned to MetriTech

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District Bag

• Documentation of Materials Not Returned
• Again, all materials are secure and must be
  accounted for
• A copy must be faxed to Barbara Hall at the
  Mississippi Department of Education (601.359.2471)

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District Bag

• Additional Materials Order Form
• Districts can order additional materials from
  MetriTech by
• faxing (217-398-5798)
• calling our customer service staff
  (1-800-747-4868)
• email wida_at_metritech.com
• Schools should order through their district

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District Bag

• Agreement to Maintain Confidentiality
• Explanation of agreement

16
District Bag

• Agreement to Maintain Confidentiality Letter
• Should be signed by everyone in contact with test
  materials
• Make copies as required
• Stays at the District

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District Bag

• School Header Sheet
• Placed on top of materials to be scored
• Each school receives this header District has a
  master copy
• Make copies as required

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District Bag

• Unused Non Scorable Header Sheet place the
  following under this header
• Scripts and Speaking Flip Charts
• Kindergarten Kit materials (game board,
  storybook, etc.)
• Unused Test Booklets
• DO NOT SCORE Test Booklets

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District Bag

• Test Administration Manual
• Descriptions of materials and directions for
  materials handling are in this manual

20
Testing Schedule for Mississippi 2008 2009
Academic Year
District Bag

• State Schedule Special Instructions
• Located within the front cover of every District/
  School Test Administration Manual
• Highlights the test schedule
• Details special instructions as dictated by the
  state for all participants

 
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Return Instructions

• The second ziplock bag contains return
  instructions for the district.
• After familiarizing yourself with the materials
  in the bag, move them to a safe place until
  testing is complete for your district and you are
  ready to begin the return process.
• The bag contains
• Return Shipping Instructions 2-sided document
• District Packing Instructions 2-sided document
• ARS - UPS Return Instructions and ARS Labels for
  shipping

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Return Instructions

• District Shipping Form

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Return Instructions

• Packing Instructions

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Return Instructions

• UPS Return Instructions
• ARS Return Labels
• One for each box to be returned
• Cut down and save the boxes MetriTech used to
  ship materials to your district as these can be
  used to return materials.

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School Bag(s)

• Each school will have its own ziplock bag, which
  should be forwarded to the school with their test
  materials
• Each bag contains the following
• School Packing List 1 for each school
• School Header Sheet
• Unused Non Scorable Header Sheet
• Internal Tracking Security Checklist
• District School Test Administration Manual
• Schedule Special Instructions for your state
• PreID Header
• Student Roster indicating tier and student
  information for which we received PreID data
• PreID labels sorted by grade, then alpha by
  student last name, first name, MI, birth date

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School Bag

• School Packing List
• Details the schools materials
• All materials are secure and all must be returned
  to the district when testing is completed at the
  school

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School Bag

• School Header Sheet (for completed test return)
• Each schools books should be sorted by
  grade-cluster and tier
• One clearly marked header should be placed on top
  of each pile of sorted booklets
• Only books to be scored should be placed under
  this header
• Make copies as needed

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School Bag

• Unused Non Scorable Header Sheet
• All Non Scorable material should be sorted out
  for the school (including Kindergarten support
  materials)
• One clearly marked header should be placed on top
  of this complete pile of materials
• Any test booklets under this header should be
  unused or clearly marked DO NOT SCORE

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School Bag

• Test Administration Manual

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School Bag
Testing Schedule for Mississippi 2008 2009
Academic Year

• State Schedule Special Instructions
• Located within the front cover of every District/
  School Test Administration Manual
• Highlights the test schedule
• Details special instructions as dictated by the
  state for all participants

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School Bag

• PreID Label Header
• Detail of PreID labels delivered to school

32
School Bag

• Student Name Tier information
• This sheet lists all students received from the
  state for your school sorted alpha by grade, last
  name, and first name.
• Administrators can change the the tier for a
  student to be tested.

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School Bag

• Schools PreID Labels

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Distribution of Materials

• Districts and schools must follow the same
  security guidelines in place for all
  state-mandated secure assessments you must
  confirm that your district has received all
  serial bar coded test materials assigned to you.
• Inventory materials when they arrive at the
  district. Contact MetriTech customer service if
  there are any discrepancies.
• Districts will then distribute the test materials
  and the school ziplock bags to each participating
  school assigning serial numbered booklets to
  each school.

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Test Administration Test Booklets

• Test booklets are color coded by Cluster and Tier

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Test Administration PreID Labels

• Teacher must verify the PreID information prior
  to applying the labels if the information on the
  label is correct, place it on the front cover of
  the test booklet

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Test Administration PreID Labels

• If the label is incorrect, destroy the label and
  bubble in the student information on the front
  and back covers of the test booklet.
• PreID labels that are incorrect or provided for
  students who will not be tested should be
  destroy.
• Do not cross out or write in information on a
  PreID label this does not change any data and
  causes misinformation when tabulating your
  students information.

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Test Administration Pre-ID Labels

• If a label has been placed on a test booklet in
  error put an X through the demographic
  information and mark through the bar code,
  covering it completely using a heavy black marker

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Test Administration Bubbling Books

• Detailed directions to assist you in filling out
  the student information on test booklets are on
  pp 16-20 of the Test Administration Manual

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Test Administration Bubbling Books

• Starting at the left, fill in the designated
  fields accordingly (Examples shown below)

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Test Administration Guidelines

• The District and School Manual has specific
  instructions and suggestions for administering
  the test.
• Materials Handling for schools is discussed on
  pages 14 through 21.
• These instructions include details regarding
  demographic bubbling and material distribution
  for testing.
• Test Scheduling and Coordination Information is
  on page 22.
• Test Accommodation Information is on pages 28
  through 30.
• Speaking Test Administration Information is on
  pages 38 through 52.
• If you have specific questions regarding who
  should be administered the test, contact your
  State Department of Education.
• If you have materials questions, please call
  MetriTech customer service at 1-800-747-4868.

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Materials Return Overview

• Once testing is completed, each school should
  package their materials as directed and return
  them to the district checking to ensure all
  serial numbered materials assigned are accounted
  for.
• Districts will double check that ALL materials
  have been returned and are packaged correctly
  again, all materials are secure, and must be
  returned.
• Districts will seal and update the box labels and
  put ARS labels on all boxes to be shipped.
• Call UPS and schedule a pick-up if the District
  does not have a regularly scheduled pick-up.
• Call MetriTech customer service at 1-800-747-4868
  if you have any questions or require assistance
  with UPS.

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Materials Return School

• School Header Sheet
• Each schools books should be sorted by
  grade-cluster and tier
• One clearly marked header should be placed on top
  of each pile of sorted booklets
• Only books to be scored should be placed under
  this header

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Materials Return School

• The Unused Non Scorable header should be placed
  on top of Do Not Score test booklets, unused
  test booklets, all scripts, flip charts and
  Kindergarten materials.

Do NOT Score
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Materials Return District

• Package your materials for return following these
  directions

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Materials Return District

• When you are ready to ship, fill out the Shipping
  Form
• This will help MetriTech understand what you
  shipped and who we should contact with questions

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Materials Return Box Label

• The label below is on each of the boxes you saved
  from shipping when preparing the box for
  return, you will
• A Fill in the number of boxes you are returning
  on each box
• B Indicate that the Packing List is located is
  in this box (should be box 1 of 1)

A
B
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Materials Return School

• Step by step instructions for preparing for and
  arranging a UPS pick-up are on the sheet.
• If your District has a regular UPS pick-up
• place materials where UPS picks up.
• If your District does not have a regular pick-up
• Call UPS at least 4 days prior to the date you
  require pick-up.
• Double check that materials have been picked up.

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Reporting

• After the tests have been scored for the state of
  Mississippi, your district will receive the
  following score reports (the format of the
  reports has not been finalized for 2009, and they
  may look slightly different when your district
  receives them).

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Reporting

• One copy of the District Frequency Report grouped
  by grade and cluster

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Reporting

• One copy of the School Frequency Report grouped
  by grade and cluster

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Reporting

• One copy of the Student Roster Report listing all
  the students that took the test, grouped by grade
  within school

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Reporting

• One copy of the Teacher Report detailing all the
  scores for each student with detailed explanations

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Reporting

• One copy of the Parent/ Guardian Report per
  student to be handed out to parents
• The report template is available in other
  languages through the WIDA website
• http//www.wida.us/assessment/ACCESS/ScoreReports/
  translations.aspx

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Reporting

• Data CDs additional report copies may be
  purchased from MetriTech
• Return the completed Order Form with your test
  materials
• Fax the Order Form to MetriTech at 217.398.5798
• Call 800.747.4868 and ask for Customer Service to
  order over the phone

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Thank you!