OCVR Project Management Team

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OCVR Project Management Team

• People Julie Pearson, Project Executive
• Process Barb Conway, Project Administrator
• Product Leonard Higgins, Project Systems
  Development Manager
• Project Scott Smith, Project Director / CIO for
  Oregon Secretary of State.

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Sponsorship Quality Assurance

• Sponsor Paddy McGuire, Deputy Secretary of
  State
• Business Owner John Lindback, Election Division
  Director
• Quality Assurance Glenn Newkirk, InfoSentry
  Services, Inc.

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Starting list of OCVR sub-projects

• Requirements RFP
• Refine/expand detail business requirements
  standards
• Data Migration
• Selection of data center sites
• Refine/expand system requirements standards
• Procure hardware/software for dev/test
  environment
• Refine software/security architecture
• Refine network/load balance/fail
  over/replication/security architecture for data
  centers
• External Interfaces (DMV-SSA/Vital
  Records/Corrections)
• Software development/prototyping
• Service Level Agreements

• Service Level Agreements
• Training
• Software testing
• Statewide technology gap analysis (document
  scanners, bar code scanners, network, computers,
  printers)
• Technology gap mitigation
• Procure hardware/software for data centers
• Data center environment testing
• Installation of data centers
• Production Pilot for 6 counties
• System testing
• Security testing
• Statewide Test
• Statewide Implementation
• Transition to Program

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Saber Project Management

• Mohamad Kahlout, VP of Consulting
• Mark Davidson, Administrative Project Manager
• Ashish Puri, Technical Project Manager

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Data Migration PlanningOregon Central Voter
Registration (OCVR) Project

• Presenting
• Mohamad Kahlout, Saber VP of Consulting
• Leonard Higgins, OCVR Systems Development Mgr
• Julie Pearson, OCVR Executive

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Three Coordinated Tracks

• Voter data extracts to check for duplicate
  registrations
• Registration card images
• Database information

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1. Duplicate Registration Check

• Active voter data fields
• Voter ID
• First Name
• Middle Name
• Last Name
• Name Suffix
• Date of Birth

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1. Duplicate Registration Check

• Address Data

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2. Registration Card Images

• County Groups
• Just signature images / no images
• In-House Imaging Systems Chaves/Helion
• Image-integrated commercial software Acctech

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2. Registration Card Images
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3. Database Information

• County Groups

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System Information By County
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Elections Voter Data Categories

• Voter Registration
• Voter history
• Election history
• Address Rules (precincts/districts/etc.)
• County maintained lookup data (codes, validation
  tables, security roles, etc.)

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Target Schedule

• First voter data extract due 1/16/04
• Image Data migration starts 2/04
• Software prototyping starts 2/04
• Software testing starts 9/04
• 6 county implementation (pilot) 3/05
• System statewide test starts 9/05
• Statewide implementation by 1/06

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Migration efforts will be iterative

• Develop repeatable process/scripts to map
  countys data into new system
• Review/validation of migrated data/images in new
  system by county elections staff
• Revise process/scripts, partner to fix data as
  necessary for county approval
• Approved process on the shelf and ready for
  production migration

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Ownership of Process Preferred

• Some counties will be able to provide data/images
  in OCVR specified format
• Some counties will provide data/images in various
  alternative formats
• Some counties will receive assistance from Saber
  consulting
• Some counties will rely on their software vendor
  (cost coordination issues)

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Incremental (staged) Rollout

• Schedule to be developed for production
  implementation in the 6 pilot counties
• Schedule to be developed for production
  implementation in the remaining 30 counties

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Scanner issues

• Initial ongoing voter registration card
  scanning process will be implemented for counties
  that dont have full card images
• Scanner standards needed
• Funding uncertain for scanner purchases and other
  "county gap" OCVR needs

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Questions Discussion