Capital Improvement Program and Condition Assessment Program A Briefing for MARTA Management

1
Capital Improvement Program andCondition
Assessment Program A Briefing for MARTA
Management

• Presented by
• Richard Boullain, MARTA
• Troy Cowan, PB Facilities

2
Capital Improvement Program Overview

• Capital Improvement Program is a tool for
• Planning Long Term (20 years)
• Capital Programs
• Existing Assets
• Added, New Assets
• Prioritizing Resources
• Mission Critical, Mission Support, Mission
  Enhancement
• Determining Impacts From Changes
• MARTA Priorities Policies, Gov./GRTA/GASB
  policies, Funding and Grant Programs, Significant
  External Events, Disasters/Emergencies

3
Capital Improvement Program Model
FederalFundingAssumptions
Financing
HumanResources
CapitalImprovement Committee
Systems/ ServiceExpansion
Capital Planning Process
InformationSystems
Maintenance
ExistingAssets - CAS
4
Condition Assessment Study
1 Completed 2 In-Process 3 Yet to be done
Existing Assets CAS

• MARTA Functions
• (2) Budget Analysis Prioritization
• (2) Equipment Replacement Analysis
• (3) Conduct an Asset Inventory

• PBT-TA Products
• (1) Categorize Assets
• (1) Inspection Procedures Results
• (2) Consolidated CAS Database
• (2) Report of Analysis findings
• (2) Projected Replacement Requirements

Current Asset Baseline
Planned Replacement Programs
Asset Condition Data
Asset Inventory Data
5
Condition Assessment Study
Existing Assets CAS
Current Asset Baseline
Planned Replacement Programs
Asset Condition Data
All activities completed

• Track Programs
• Structures Programs
• Electrical Programs, e.g.
• UPS Batteries
• Traction Power Cable
• Building Programs, e.g.
• Pavement
• Roofs
• HVAC
• Escalators/Elevators

Asset Inventory Data
6
Condition Assessment Study
Existing Assets CAS
Current Asset Baseline
Planned Replacement Programs
Asset Condition Data
All activities completed

• MMIS/MPACS
• Accounting Asset Inventory
• Recent Studies, e.g.
• Y2K Study Inventory
• Roofing
• Stakeholder Inventories, e.g.
• Track
• Aerial Structures
• Oil Filled Transformers
• ATC Equipment Counts

Asset Inventory Data
7
Condition Assessment Study
Existing Assets CAS
Current Asset Baseline
Planned Replacement Programs
Asset Condition Data
All activities completed

• PB Inspection Data
• Stations, Buildings
• TPSS, Gap Breakers
• (Assessed Samples, Verified Inventory)
• Verified Study Data
• Aerial Structures, Track
• Existing Program Data
• Escalators/Elevators
• Roofing
• Railcars/Buses
• UPSs
• Batteries

Asset Inventory Data
8
Condition Assessment Study

• Methods for Assessing Condition
• Inspections for Selected Assets
• Stations, Bldgs, Maintenance Facilities, Garages,
  Shops, HVAC, Electrical
• Sampled TPSS, GBSS
• Verified MARTA Inventory List Electrical, HVAC
• Data From Existing Studies
• Facilities Assessment Study (FAS), Sizemore Floyd
  Architects, (1996)
• FAS Update (September 2000)
• Financial Capacity Study, KPMG Consulting, LLC
  (1998)

9
Field Assessment Photos
Bus Maintenance Area at Laredo Bus Garage
Bus Was Bay at Laredo Bus Garage
Roof top Flashing at Laredo Bus Garage
Roof top HVAC units at Laredo Bus Garage
10
Field Assessment Photos
Rusted Conduit in Switch gear area at West Lake
Station
Ceiling System at West Lake Station
Cracks in Paving at West Lake Station
11
Field Assessment Photos
Evidence of Water Infiltration in Restricted
Stairwell area at Peachtree Center Station
Battery Bank in TPSS room at Lindbergh Center
Station
Switch-gear Unit in TPSS room at Lindbergh
Center Station
12
Condition Assessment Study
Proposed Asset Categories (16 total)

• Asset Condition from
• Field Assessment

• Asset Condition from
• Existing Programs, Data, and History

• Communications
• Buses
• Rail Cars
• Other Vehicles
• Computers
• Office Furnishings

• Buildings
• Mechanical
• Traction Power
• Vehicle Servicing Equipment

• Track
• Structures
• Fare Collection
• ATC
• Other Structures
• Signage

13
Condition Assessment Study

• Condition Assessment Study (CAS) Report includes
• CAS Database
• With current condition snapshot
• Proposed Rehab/Replacement Cycle and Cost
• Suggested Maintenance Actions
• Requiring Immediate Attention
• Recommendations

14
Condition Assessment Study

• Completed Actions to Date
• Completed Stakeholder Meetings
• Acquired Asset Inventory Files
• Pilot Inspection Checklists
• Pilot Inspections
• Final Inspection Checklists

15
Condition Assessment Study

• Completed Actions to Date (cont.)
• Review of Pilot Inspection Results
• Inspections Checklist Update
• Data Collection
• Proposed Replacement Model Review
• Performed Inspections
• Report of Preliminary Results
• Final Report Delivery

16
Condition Assessment Study

• Analysis Based on Review of
• 3,522 MARTA s Assets Sub-levels (system,
  component, type)
• 1,105 Assessed by Condition (535 by PB, 570 by
  MARTA)
• 2,417 Assessed by Age
• Summary of Infrastructure Included

• 450,000 Sq. yards bus pavement (yards loops)
• 346 Rail (cars, locomotives, flat-cars)
• 6800 tons air conditioning

• 4.2 Million Sq. Ft.
• 49.5 Miles of Track
• 770 Buses/Para-transits
• 367 Standard Vehicles
• 26,600 Parking Spaces

17
Condition Assessment Study

• Analysis Resulted in 40 Year Projections of
• 13,117 Rehab and Replacements Actions
• Each individually priced scheduled
• 5.5 Billion 40-Year Total Cost
• Shown in Current Year Dollars
• 138.6 Million Average Annual Cost Shown in
  Current Year Dollars
• 370.9 Million in Current Backlog
• Annual Average Does Not Include Backlog
  Work-Off Plan

18
Condition Assessment Study

• Findings To Date
• Excellent Support from MARTA Personnel
• Issues in Obtaining Asset Inventory Data
• Existing Inventory
• Multiple data sources, with no common
  cross-reference
• Cumbersome data reporting, complicating access to
  data
• Significant amounts of incomplete, outdated data
  found in key parameters
• Asset Breakdown Structure
• Developed categories for assets in inventory

19
Condition Assessment Study
20
Condition Assessment Study
21
Condition Assessment Study

• Follow-on Needs
• Define Priorities for Ranking Rehabilitation and
  Replacement Requirements
• Improved Asset Information Systems
• Methods to Acquire and Maintain Asset Data
• Inventory, Condition, Capability and Capacity
• Updated Asset and Business Management Practices