APCSSLink Orientation

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APCSSLink Orientation

• Comprehensive Crisis Management 09-1

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Introduction

• APCSSLink is a website located at apcsslink.org
• APCSSLink serves two purposes
• Provides online support for classes at APCSS.
  For example, professors will place readings on
  APCSSLink for you to download.
• Allows over 1200 APCSS alumni from 60 countries
  to network with each other online after they
  complete their courses in Honolulu.

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Agenda for this Presentation

• Parts 1-5 Critical Features
• Part 1 Logging-in for the first time
• Part 2 Editing your personal profile
• Part 3 The section on APCSSLink for the CCM 09-1
  course
• Part 4 Starting Discussions. Adding content.
  Making comments.
• Part 5 Training Checklist
• Parts 6-9 Additional Features (if time permits)
• Part 6 Email Notification Settings
• Part 7 Joining the Alumni Group for Your Country
• Part 8 Requesting Help
• Part 9 Forgotten Password

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• Part One
• Logging In to APCSSLink

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Go to the Website

• 1. Click here - apcsslink.org.
• Note Going forward, you will be managing two
  windows - one for this training presentation and
  another for the actual APCSSLink website.
• 2. Enter your username and password in the boxes.
• 3. Click 'Log-In'

Note If you wish to have a different username
than the one provided to you, please inform one
of the assistants at the end of the session.
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• Part Two
• Editing Your Personal Profile

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Introduction to Your Profile

• There are two types of information in your
  profile
• 1. Information that only you and APCSS staff can
  see.
• 2. Information that you can let other APCSSLink
  members see.

In this section, you will learn how to edit both
types of information. Please note that all
information you reveal to other members, except
for your name and the course you attended, is
completely voluntary. First, let's see how your
profile appears to other members.
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Finding Your Public Profile

• At the top of any page, go to My ToolsgtAccount.

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Viewing Your Public Profile
After clicking through My Toolsgt Account, you
will see how your profile appears to other
members on the View page. (Note Some technical
terms on the page are intended for advanced
users. For now, ignore items like "Jabber" and
"vCard".)
At the bottom of the page, you will see a section
titled My Details. Right now, not much
information is here. You will soon learn how to
to add details so other members can know more
about you. (Again, this is optional.)
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Editing Your Private Information, Part One
Go up to the top of the page and click on the
Edit tab. You are now in the Account Settings
sub-section of Edit. Aside from your photo, the
information you enter in this section is not
viewable by other members.
1. First, enter an email address for an account
that you can access in Hawaii. It is OK to use
Hotmail, Yahoo or other similar email service.
This email address will be used to send you
notifications of new content and also to send you
instructions if you forget your password.
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Editing Your Private Information, Part Two
2. If you have a small photo of yourself, you can
upload it here. Please note only small file sizes
are allowed. You can upload a photo later if you
do not have access to one now.
3. At the bottom of the page, check off the box
next to Allow other users to contact me. 4. Click
Submit.
Note We will come back to this page later to
edit additional information. For now, just click
submit.
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Editing Your Public Information, Part One
1. You will be taken back to the public View of
your profile. Click on Edit.
2. You will be returned to the Account Settings
sub-section. But now, click on My Details, which
is the section for editing public information.
The information you enter in My Details will be
viewable by other members. However, as stated
previously, except for your name and your
affiliation with APCSS, any information you
decide to enter is optional. The next slide
contains instructions on filling out this page.
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Editing Your Public Information, Part Two

• Some additional notes on entering public profile
  information (My ToolsgtAccountgt EditgtMy Details)
• The most important box on this page is Background
  and Interests. Adding information here will help
  you network with APCSS alumni who have the same
  interests as you.
• You will find a space to enter your email address
  on this page. This (optional) email address is
  for public view. It can be the same address or a
  different one from the private email address you
  selected in order to receive email notifications.
  
• When you are done adding information to this
  page, be sure to go to the bottom of the page.
  After reading the Terms of Use, check the box
  indicating you have done so, and click Submit.

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Changing Your Password

• My ToolsgtAccountgtChange Password

• You were given a password to log-in to APCSSLink
  for the first time. To ensure your security,
  please change it.
• The new password must follow these rules
• 9 total characters minimum
• 2 numbers minimum (e.g., 8, 5, 9, 2)
• 2 lowercase characters minimum (e.g., y, b, r, z)
• 2 uppercase characters minimum (e.g., Y, B, R, Z)
• 2 punctuation characters minimum (e.g., , , ,
  !)

Examples of valid passwords BBbb44
H5H5hh 88ZZxxx!!
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• Part Three
• The CCM 09-1 Course Section

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Finding the CCM 09-1 Course Section

• Click on the Home button in the upper left of the
  screen.

At the top of the next page, you will find a
button that will take you to the CCM 09-1
section. Click on it.
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Introduction to CCM 09-1 Course Section

• You are now on the CCM 09-1 Course Homepage
  (www.apcsslink.org/ccm-09-1-home-0).
• At the top of the page are important
  announcements and reminders.
• Beneath that are the course materials. Your
  professors will provide you with further
  instructions about accessing them.
• On the right-hand side you will find two blocks
• Course Menu and Kokua Corner
• We will review these two blocks in the following
  slides.

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Overview of Course Menu

• When you are on other pages within the CCM 09-1
  section, clicking on Course Homepage will always
  return you to it.
• The Course Description provides a short overview
  of the CCM course.
• Course Discussion is a group where you can hold
  discussions with all fellows and professors in
  the course.
• At the bottom of the Course Menu are links to
  groups for each of the individual Seminars. This
  is the place to go when you want to limit the
  conversation to your seminar only.

• Click on the Course Calendar to see the general
  schedule of events.
• There will not be many Photos yet. In the coming
  weeks, more and more photos will be added to this
  section.
• APCSS Library is an outside link to the website
  for the APCSS library. As you conduct research
  connected with the course, you will find this to
  be a helpful resource.
• We will review Alumni Associations in a later
  section of this presentation.

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Overview of Kokua Corner

• Kokua, as you may already know, is the Hawaiian
  word for support, help, and cooperation.
• Tom Patykula and his staff will be faciliating
  all the non-academic aspects of the course.
  Check in here to find out details regarding
  weekend activities, shopping trips, per diem
  payments, and a variety of other social and
  administrative matters related to the CCM 09-1
  course.

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Joining Your Seminar Group

• 1. In the Course Menu, click on your seminar.
  (Seminar 2 will be used as an example here.
  However, select the seminar to which you have
  been assigned.)
• 2. After clicking on your seminar, click on the
  Join Group button at the bottom of the right hand
  side of the page.
• 3. On the following page, click on Subscribe to
  confirm your decision to join.

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List of People in Your Seminar Group

• To see the list of people in a group, click on
  the line that says how many people are in the
  group.
• This will take you to a new page with the list
  of people in the group.

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• Part Four
• Starting Conversations. Adding Content. Making
  Comments.

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Using Your Seminar Group to Post Test Content

• In this section, you will use your seminar group
  to post some test content. Dont worry about
  posting anything serious - just say hello to your
  classmates and tell them about your weekend.
• So to start, in the Course Menu, click on your
  seminar group.
• In the following example, Seminar 2 will be used
  as an example. However, please click on the
  actual seminar you belong to.

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Starting A Discussion/Adding Content

• 1. Click on Click here to start a new discussion

2. On the next page, Title your entry, and add
what you want to say in the Body section. Just
enter a short message saying hello to the rest of
the group.
3. Choose your Audience. Your seminar group will
be pre-selected. (Do not post to the Site Members
group as that will notify all APCSSLink members,
including individuals not in CCM 09-1. )
4. If you have a file to upload, click on File
Attachments. If not, click on Submit to post your
discussion to the group.
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Your Content

• After clicking on Submit, you will see the
  content that you created. At the bottom of the
  screen, you will find the groups to which you
  posted the content. Click on CCM 09-1 Seminar
  to return to your seminar homepage. On the next
  slide, we will learn how to comment on other
  peoples content.

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Adding Comments

• 1. On your Seminar homepage you will find a list
  of recent content that has been created. Click on
  the title of any one of the discussions. Just
  pick one.

3. A box will open. Add your comment. Subject is
not required.
2. On the next page, go towards the bottom, click
on Add New Comment.
4. Scroll to the bottom of the screen and click
on Post Comment
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• Part Five
• Training Checklist

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Checklist
Thank you for participating in the APCSSLink
training session. If you have any questions,
please ask one of the assistants. Please make
sure you have completed the following items

• Know my username and password
• Entered an email address I can access in Hawaii
• Understand the different sections of the CCM 09-1
  Section
• Joined my seminar group
• Know how to create new content
• Know how to comment on other peopleaposs content

If there is still time available before the end
of the training session, please go to the next
section to learn a few additional functions. If
time has run out, you may review the final
sections at your leisure later during the week.
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• Part Six
• Email Notification Settings

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Overview of Email Notification Settings

• Note You may skip over this section for now.
  However, you may want to revisit this section at
  a later date if you find you are receiving too
  many email notifications.
• With email notifications, you can receive an
  email whenever a new piece of content is posted
  to one of the groups you belong to.
• This is both a blessing and a curse.
• On the positive side, you do not have to visit
  APCSSLink to see if there is new content in your
  groups. For example, there may only be new
  content posted in your alumni group once every
  couple of weeks. An email notification may be
  very helpful in this instance.
• On the negative side, in a particularly active
  group, you may find the number of notifications
  excessive.
• Ultimately, you have the power to decide which
  groups you receive email notifications for.

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Finding Your Email Notification Settings

• 1. At the top of any page, go to My ToolsgtAccount.

2. You are now on the View section of your
profile. Click on Edit.
3. On the Edit screen, scroll down to the middle
of the page to the section titled Organic groups
settings, Email Notifications.
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Changing Your Email Notification Settings
You have three options 1. Receive no email
notifications from the groups you belong to. 2.
Receive email notifications from all the groups
you belong to. 3. Select e-mail notifications on
a case-by-case basis depending on the group. This
enables you to choose to receive email
notifications from some groups and to turn off
notifications from other groups. (More info on
the following slide.)
Make a selection. Then go to the bottom of the
page and click Submit.
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Selective Email Notificaitons
This slide only applies to people that chose to
receive e-mail notifications on a case-by-case
basis depending on the group. If you chose to
Always or Never receive email notifications,
please skip to the next slide)
1. Go to the CCM 09-1 Homepage. In the Course
Menu, click on your Seminar Group.
2. On the right-hand side, in the section beneath
the Kokua Corner, click on my membership.
3. Select whether you want to enable or disable
email notifications. Then click Submit.
4. Repeat this process for each group that you
belong to.
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• Part Seven
• Joining the Alumni Group for Your Country

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Introduction to Country Alumni Groups

• There are alumni groups on APCSSLink for each
  country that sends students to courses at APCSS.
• These groups provide a way for you to network
  with other alumni from your country.
• To find the directory of alumni groups, in the
  Course Menu click on 'Alumni Associations'.

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Joining the Group

• 1. Click on the name of your country.

2. Click on the "Join Group" button.
3. Click on "Subscribe" to confirm.
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Introduce Yourself

• Optional If you like, you can introduce yourself
  to your alumni group by clicking on Start new
  discussion in the right-hand side and writing a
  short note.
• Remember, you can view the other group members by
  clicking on the line that says how many people
  belong to the group.
• Again, writing a note to the group is optional.
  You can also do this at a later date.

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• Part Eight
• Requesting Help

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Requesting Help

• 1. If you need assistance with any aspect of
  APCSSLink, in the top menu, go to Resources. Then
  click Help/Feedback.

2. Fill in the box titled Feedback. Then click
Submit at the bottom of the page.
You can also visit Michael Marshall's office
(near the lanai) to ask for help in person. His
email is marshallm_at_apcss.org
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• Part Nine
• Forgotten Password

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Forgotten Password - Part 1/3

• If you have forgotten your password, you will
  need to create a new one.

• Go to apcsslink.org
• 2. Beneath the Log-in button, click on "Request
  new password"

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Forgotten Password - Part 2/3

• Enter either your username (e.g., john.smith) or
  the email address associated with your APCSSLink
  account. Do not enter both pieces of information.
  Only one piece of information is needed for the
  system to recognize you.

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Forgotten Password - Part 3/3

• The system will now send you an email with a
  temporary password. This password will only be
  valid for one log-in.

• After you log-in to APCSSLink with the temporary
  password, you will need to create a new password.
  
• Go to My ToolsgtAccountgt Change Password. For
  security reasons, you will not be able to use
  your old password.