Intro to MS PowerPoint 2003 Developing an Electronic Presentation

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Intro to MS PowerPoint 2003- Developing an
Electronic Presentation

• Distance Learning
• Chapman 633/632
• mxccedtech_at_gmail.com
• www.mxcc.commnet.edu/distance
• [phone]/5783
• Workshop Web Site
• www.mxcc.commnet.edu/workshops

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Intro to MS PowerPoint 2003

• Introduction to PowerPoint
• PowerPoint common tools
• Make a presentation with a template
• Modify a template
• Customize a template

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Introduction to PowerPoint

• An electronic presentation with text, hypertext,
  graphics, sound, animations, charts, video clips,
  etc.
• Import MS-Word tables, Excel spreadsheets or
  charts.
• Save the presentation as web pages
• Example of a presentation (bslide1, bslide2)
• Ways of view slides
• Normal view, slide sorter view, slide show. Use
  Esc to stop the slide show.
• bslide1, bslide2-Designed background, photos,
  animated text, manual/auto slide show.

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PowerPoint Window

• Open the PowerPoint
• Start-Programs-Microsoft-PowerPoint
• Go to File select Open.
• PowerPoint Windows
• Outline window, slide window, notes window,
  minimize, resize, close, move windows around,
  change window sizes
• title bar, menu bar, standard toolbar, formatting
  toolbar, drawing toolbars
• flip slides , normal view, slide sorter
  view, slide show

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PowerPoint Window
Task Pane-Slide Layout

• Tool bars
• Outline
• Slide
• Notes

Change Window Size
Change Page
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PowerPoint Window

• Title bar
• Menu bar
• Standard Toolbar
• Formatting Toolbar
• Page Flip Buttons
• View bar

Double-click to see the subtitles.

• Change view size

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View Options

• Normal
• Has outline, slide, and notes window.
• Outline window has outline and slides view.
• Slide Sorter
• Overview of slides, Re-order slides
• Slide Show
• Show a presentation.

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Separate Standard and Formatting Toolbars

• Go to Tools, select Customize
• Select Options tab if necessary.
• Check Show Standard and Formatting toolbars on
  two rows.
• Click Close.

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PowerPoint Standard Tools

• Standard tools new, open, save, e-mail, print,
  spell checking, cut, copy, paste, format painter,
  undo typing, cant redo
• Insert chart
• Table tools , draw a table
• Insert hyperlinks type in a web page
  address
• Outline adjustment click the icon to show
  the title of the slides on the outline view.
• Show formatting show a different format
  in Outline window.
• Color/grayscale/Black and White View
• Zoom , office assistant

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PowerPoint Formatting Tools

• Font, size, bold, italic, underline,shadow,
  alignments
• Numbering, bullets
• Increase/decrease font size
• Font color
• Slide design
• Select a template on the Slide Design Task Pane.
• New Slide

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Steps of Making a PowerPoint Presentation

• Create a background and text boxes with a
  customized design.
• Use the existing design template
• Create slides with text, graphics, or hypertext.
• Set up transitions between slides.
• Set up animation effects for showing text in a
  slide.
• Show the slide
• Manually changing a slide is default, used for
  presentation, teaching, etc..
• If necessary, set up automatic show, used for
  automatic demo.

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Create a New Presentation with a Template

• Start-Programs-Microsoft Office-Microsoft
  PowerPoint
• Click create a New Presentation at the bottom
  right corner of the Task Pane.
• Click From Design Template on upper right
  corner of the Task Pane
• Click a template to select the template.

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Create a New Presentation with a Template

• If you have already opened a PowerPoint file, you
  may
• click New file Icon on the Standard toolbar. Pull
  down the Task Pane arrow and select Slide Design.
• Click a design template.

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Presentation Title and Subtitle

• You see the first slide of your presentation with
  the title and subtitle box.
• Click the title box and type the title.
• Click the subtitle box and type the subtitle.
• Move the text box click the text box and then
  drag a border of the text box.
• Resize the text box click the text box and drag
  the corner or middle point of a border.

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Create a New Slide with Text

• Click the New Slide icon on the formatting tool
  bar.
• Click the title box and type the slide title.
• Click the subtitle box and type the first line.
• Hit enter key to start the next line.
• Use Tab to indent the line to the right. Type
  text.
• Hit enter key to start the next line.
• Use ShiftTab to indent to the left and type the
  third line. Hit enter key.

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Modify Text in a Slide

• Highlight the text and use formatting tools to
  make changes on font style and size, text
  alignment.
• Move the text box by dragging the border.
• Resize the text box by dragging the corner
  square.
• Resizing the text box may change the font size
  automatically.

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Enter Text in Outline View

• You may enter text in the Outline view.
• In the outline window
• Select the Outline tab if necessary
• Click the end of the last line.
• Hit Enter to start the next line.
• Press ShiftTab to move the cursor to the
  beginning of a slide.
• Type the title of the slide.
• Hit Enter to start the next line.
• Use Tab key to indent the line. Type text.
• Hit Enter to start the next line.

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Work on Notes

• Notes serves as a reminder when you are making a
  presentation. You may print a note as reference
  during presentation.
• Drag the bottom of PowerPoint window up till you
  have enough space to type notes. Type notes.
• You can have limited formatting (e.g. style,
  alignments, bullets) for the notes.

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Insert a Clip Art in a Slide

• Insert-Picture-Clip Art
• Type a Keyword and click Go button.
• Click a picture and it will be brought to the
  slide.

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Resize and Move a Graphic

• Drag a corner square-handle to change the size
  proportionally.
• Drag the middle square handle to change the size
  on one dimension.
• Point at the graphic and drag it to move it
  around.

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Insert a Graphic from a Folder/Floppy Disk

• Insert-Picture-From File-Look for the
  folder/floppy disk.
• Double-click the graphic file (college logo).
  Click OK.

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Turn Off AutoCorrect Features

• When you insert an image, the image automatically
  falls in the image box and text box is resized
  accordingly. You can turn off the autocorrect
  feature.
• Go to Tools and select AutoCorrect Options..
• Check the Tab AutoFormat as You Type.
• Uncheck Automatic layout for inserted objects.
• Click OK button.

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Add a Transition between Slides

• Go to Slide Sorter view.
• Click Transition button on the upper right
  corner.
• Select a transition.
• Select a speed.
• Click Apply to All Slides button.
• Click Slide Show button to show the slides.
• To add transitions among selected slides, you
  need to select a slide, hold CRTL and select
  other slides.
• Click the Transition icon.
• Select a transition.
• Select a speed.

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Add Text Animation

• This adds animated texts-show text line by line.
• In the slide sorter view
• Select the slide you want to add text animation.
• For multiple slide you can hold ctrl key when
  selects a slide.
• Press the drop-down menu in the Task Pane (upper
  right corner). Select Slide Design-Animation
  Schemes.
• Select an animation.
• (Select No Animation to turn the animation off.)
• Click Slide Show to show the slide. Click mouse
  to see the text animation.

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Animate Second Level Text

• The default text animation only animate the first
  level text.
• Animate the second level text
• Double-click the slide to go to the Slide Normal
  view.
• Pull down the arrow next to Slide Design.
• Select Custom Animation.
• Pull down the arrow next to the text and select
  Effect Options
• Select Text Animation tab
• Select by 2nd level paragraphs in Group Text.
• Click OK.

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Slide Control Tools

• On slide show view, move the mouse over the
  bottom left corner, you will see the slide
  Control Icons at the bottom left corner.
• Next, Previous, Pen,
• Pen-use pen tool to mark important point on the
  slide.
• Select an ink color.
• Go to Ink Color and select a color.
• Click a Pen style.
• Draw marks on the slide.
• Click Eraser to erase the marks
• End Show or Esc

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Print Slides

• File-Print
• In the Print What box, select slides.
• The default is to print a color slide.
• Select Pure Black and White for Black and White
  printing.
• This is commonly used to print a PowerPoint slide
  on a transparency.

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Print Handouts

• File-Print
• In Print What box, select Handouts.
• Select Pure Black and White.
• Select a number (2,3,4,6,9) for of Slides per
  pages.
• 3 prints slides like

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Show a Presentation

• Set up a way of showing a slide-Default Setup
• Show a presentation with mouse-clicking or arrow
  keys, you directly click on the at the
  bottom left corner.
• Show a presentation with automatic loops
• Slide Show-Set up show-select
• Click , click OK.
  
• Slide Show-Rehearse Timings
• Click the mouse to time the advancement of all
  slides.
• Click Yes when prompted if you want to save the
  timing.
• Click on to show the automatic
  presentation.
• Before you show the presentation, you click on
  the first slide to show the presentation from the
  first slide.

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Set Up Slide Timing Manually

• In the Slide Sorter view, select the slide.
• In the Slide Transition task pane.
• Under Advance slide, uncheck the On mouse
  click, and check Automatically after.
• Enter the number of seconds you want the slide to
  appear on the screen.
• You may click Apply to All Slides if you want the
  same timing for all slides.
• Otherwise, you need to set up the timing on
  individual slide.

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Turn Off the Timing

• Turn the Loop presentation off.
• Go to Slide Show, select Set Up Show.
• Under Show Options, uncheck Loop continuously
  until Esc.
• Under Advance slides, check Manually.
• Click OK.
• In the Slide Transition task pane.
• Under Advance slide, check the On mouse click,
  and uncheck Automatically after.

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Add Hyperlinks

• Hyperlinks can be added to text or image
• Highlight a word/phrase or an image.
• Click the hyperlink icon.
• Type the URL (web address) in the Address box.
• Click OK.
• To test the hyperlink,
• Click Slide Show view.

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PowerPoint Drawing Tools

• Drawing tools-bottom of the window
• Select new slide icon
• AutoShapes-select a shape, draw a shape
• Fill Color-select a color for the shape
• Insert WordArt-select a word art-type text
• Format word art-select a color
• Text box-type in text

Word Art
Change the size of the shape
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Modify a Template

• Go to View, select Master and Slide Master.
• You are in the slide template view, when you make
  any changes in this view, all the slides will be
  changed.
• Just like working on a slide, you may insert a
  graphic, change text font, color, style, and
  size.
• Go back to normal view by clicking

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A Template View

• In Template view, there are two slide holders,
  one is for the first slide, and the other is for
  all the rest of slides.
• Change for the first slide
• Select the second slide and make changes.
• Change for the rest of slides.
• Select the first slide and make changes
• After the changes have been made, click Close
  Master View button or click slide normal view on
  the bottom left corner.

Slide Master
Slide Title Master
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Customize a Template

• You may customize a template background in a new
  file or the slide with a certain group of
  templates selected.
• Template with Selected Background
• One color background
• Format-Background, select a color.
• Make a two color background
• Format-Background, pull down the color picker
  arrow
• Fill Effect-Gradient-Two Color-pick color1 as
  light blue and color2 as black, select an
  effect
• Make texture background-Format-Background
• Fill Effect- Texture-select a texture
• You can also import graphics or draw graphics in
  the background on the slide master.
• Click Apply to All for all slides.
• Adjust text font and color
• Select the text box and change font, style, size,
  color.
• For some templates, you need to deleted the
  background drawings after applying for a
  background of your choice.

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Format-Background
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Fill Effect-Texture

• Select a texture

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Set up Text Features in the Template

• Adjust the color or font of the text box.
• Go to View, select Master and Slide Master.
• Highlight the text, click the font color icon,
  select a color.
• Highlight the text, select a font style and a
  size.

When you are set with the template text features,
you may go to Normal view and start developing
your presentation as stated previously.
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Print Notes

• File-Print
• Select Notes Pages in Print What box.
• Select Pure Black and White
• The note will look like this.
• This is a helpful reminder for your speech.