Leading for Learning

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• Leading for Learning!
• -----
• eStrategic Planning

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Training Purpose

• Provide participating LEA leadership team
  representatives with training for
• Extensive use of eSP for Comprehensive Strategic
  Planning and Plan Completion.
• Use of processes and techniques necessary to
  develop comprehensive strategic plans.

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Overview

• eStrategic Plan

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Overview Objectives

• Participants will learn and demonstrate
• Understanding of the purpose, background, and
  development of the eStrategic Plan online tool.
• Understanding of the relationship/role of eSP in
  fulfilling multiple planning and reporting
  requirements.
• Understanding of the role/function of eSP in a
  comprehensive strategic planning process.

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Essential Questions

• What is the eSP Process?
• What is the bigger picture in terms of
  effective change?
• How does data fit in?
• What data do we/should we look at?
• How is eStrategic Plan different from other
  planning processes we have used?

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What is the eStrategic Planning Tool?

• A systemic, ongoing, single, web-facilitated
  strategic planning framework that
• Is data based/driven.
• Aligns goals and strategies to research.
• Continuously monitors progress and documents
  outcomes (updates with data refreshes).
• Satisfies multiple planning and reporting
  requirements.
• Allows LEAs to plan once and report often.

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Why eStrategic Planning?

• Creates a collaborative, continuous improvement
  culture to ensure that all students are achieving
  at high levels.
• Encourages innovation through research-based
  practices.
• Focuses and aligns staff development and
  resources.
• Increases public participation in planning.
• Provides data to support and document continuous
  growth.

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Strategic Planning Process Stages
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Characteristics Of High Performing districts
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Strategic Planning Process Stages
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What are the Characteristics of High-Performing
districts?

• A clear and shared focus.
• High standards and expectations for all students.
• Effective district leadership.
• High levels of collaboration and communication.
• Curriculum, instruction, and assessment aligned
  with state standards.
• Frequent monitoring of teaching and learning.
• Focused professional development.
• A supportive learning environment.
• High levels of family and community involvement.

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What are the Primary Components of eStrategic
Plan Process?

• Strategic Planning Planning Process Guide
  Variety of processes, activities, graphic tools,
  and resources for facilitating plan development
  aligned the eight stages of the Strategic
  Planning.
• Web-based Planning Tool

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Levels of SPIQ

• Check Your SPIQ ( Strategic Planning Intelligence
  Quotient) Rating
• On a scale of 1 5
• 1 - Unsure how to spell improvement
• 2- Know there is a process to improvement
• 3- Can describe the stages of improvement
• 4- Can lead strategic planning
• 5- Can train others in the Process

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Stage 1

• Assess Capacity to Benefit

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Stage 1 Objectives

• Learn and demonstrate
• Understanding of the purpose, background, and
  development of eStrategic Plan.
• Understanding of the relationship/role of
  eStrategic Plan in fulfilling multiple planning
  and reporting requirements.
• Understanding of the role/function of eStrategic
  Plan in a continuous strategic planning process.
• Skill in the basic and function of Stages 1 2
  of the eStrategic Plan application tool.

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The Big Question
Why will eStrategic Plan work better than other
processes?
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eStrategic Plan focuses on Second Order Change
First Order Change
Second Order Change

• Smaller classes
• Site-based councils
• Ninety-minute teaching blocks
• districts within districts
• Teaching teams with common planning

• Changing relationships and teaching strategies
• Collaboration and ownership
• Extended teaching and learning opportunities
• New interactions and relationships
• Coordinated focused curriculum

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Assessing Readiness to Plan

• The two major components of readiness are ability
  and willingness.

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Assessing Readiness to Plan

• Ability is the knowledge, experience, and skill
  that an individual or group brings to a
  particular task or activity.

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Assessing Readiness to Plan

• Willingness is the extent to which an individual
  or group has the confidence, commitment, and
  motivation to accomplish a specific task.

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Determining Proper Leadership Strategies

• Readiness, defined as willingness and ability,
  varies from district to district.
• Challenge -- How to appropriately adjust
  planning strategies.

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Matching Leadership to Situation

• Leadership Strategy
• Delegating
• Participating
• Selling
• Telling

• District Readiness
• R4- Able and Willing/Confident
• R3- Able, but Unwilling/Insecure
• R2- Unable, but Willing/Confident
• R1- Unable and Unwilling/Insecure

Hersey, Paul and Blanchard, Kenneth, Management
of Organizational Behavior, Utilizing Human
Resources, Fifth Edition, Prentice Hall, 1988.
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THE CHANGE PUZZLE
(Peter Senge)
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ASSESSING Capacity to Benefit(Strategic Planning
is a team process!)

• First steps to promote abilities and willingness
  of staff
• Clear selection procedures for establishing
  leadership team
• Effective process for conducting meetings
• Decision-making strategies for working toward
  consensus
• Time to meet and resources for professional
  development
• Open communication and trust
• Full district support and understanding of
  strategic planning planning.

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Stage 1 Resources

• Capacity Assessment
• Sample Meeting Agendas
• Planning Calendar
• Jigsaw Procedure for strategic planning Planning
  
• eStrategic Plan Process Puzzle
• Telling Our Own Story
• Organization Overview, Mission, Vision, Core
  Beliefs

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eStrategic Plan Process Puzzle
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Strategic Planning Process Stages
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Getting Started

• Using the eStrategic Plan Application

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eStrategic Plan URL

• eSP http//www.estratplan.org
• DCIU Resources http//www.dciu.org
• Click Departments
• Click Instructional Programs and School
  Improvement
• Click Strategic Planning

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Stage 2 Data Analysis To Action

• Collect and Select Data

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Stage 2 Objectives

• Learn and demonstrate understanding of how to
  gather/select data from a variety of sources to
• Create a baseline on student skills and
  stakeholder attitudes and beliefs
• Provide a picture of district processes and
  programs
• Guide actions taken to change outcomes
• Allow staff to measure progress over time.

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Data Tells the Districts story

• Gathering the right data from right sources
• Creates a baseline on student skills, stakeholder
  attitudes and beliefs
• Provides an accurate picture of current district
  processes and programs
• Guides actions taken to change outcomes
• Allows district staff to measure progress over
  time.

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Strategic Planning Process
Evaluate Plans impact On student achievement
Characteristics Of High Performing districts
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Readiness Collect, Sort, Select
Essential Steps

• Collect data from multiple indicators (i.e.
  student assessment, perception, demographic,
  district context).
• Determine how the data will be displayed.
• Confirm that staff understand how to interpret
  the data.
• Determine a process for allowing all stakeholders
  to analyze the data.

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Collecting Data
Mission/Vision Description Discipline Programs S
afety Plan Class Size
Free and reduced ELL Special Populations Ethnici
ty Mobility Dropout rates Attendance Data
Demographic
Perception
Contextual
Student Achievement
PSSA Local Assessments

• Characteristics/H
• Climate Surveys
• Parents
• Students
• Staff

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Where is it on the ESP tool?
Mission/Vision Description Discipline Programs S
afety Plan Class Size
Users Guide Page 11-14
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Where is it on the ESP tool?
Mission/Vision Description Discipline Programs S
afety Plan Class Size
Free and reduced ELL Special Populations Ethnici
ty Mobility Dropout rates Attendance Data
Users Guide Page 55-60
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Where is it on the ESP tool?

• Characteristics/H
• Climate Surveys
• Parents
• Students
• Staff

Users Guide Page 55-60
www.advancedsurvey.com Survey 33443
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Where we can find this?
PSSA Local Assessments

• PVAAS
• www.pde.state.pa.us
• PreK-12
• Assessment
• PA Value Added Assessment System (PVAAS)
• PSSA Results
• www.pde.state.pa.us
• PreK-12
• PSSA Results
• Grow Network http//www.grownetwork.com
• eMetric http//solutions.emetric.net/pssa

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Stage 2 Resources

• Collect and Select Data Readiness Tool
• Sample Meeting Agendas
• Why Use Data? Activity
• What to Collect Worksheets
• Reflective Questions
• Needs Assessment and Data Collection Rubric

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Stage 2 Check for Understanding

• Review Data Collect Worksheets
• What data would you be able to collect currently?
• What data would you like to collect that is not
  available/listed?

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Stage 3

• Build and Analyze the District Profile

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Stage 3 Objectives

• Learn and demonstrate understanding of how to
  analyze data in the four data domains
  (Achievement, Demographic, Contextual, and
  Perception) to show the current status of the
  district through
• Creation of non-evaluative data reflections
• Identification of district strengths and planning
  challenges.

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Data Analysis

• Opportunity to involve entire staff in a Data
  Carousel activity.
• More data/reviewers makes for better data goal
  determination.
• No specific number of data reflections required.
  However, more reflections provide for broader
  interpretation of the data.
• Reflections can be identified as strengths,
  challenges, or both.
• Be aware of the message when you are
  communicating the results of the data.

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Stage 3 Resources

• Build and Analyze the district Portfolio Capacity
  Tool
• Data Carousel Activity
• Tips for Writing Powerful Reflection Statements
• Going Public with the Portfolio
• District Portfolio Rating Form

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Stage 4

• Set Goals

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Strategic Planning Process
We are here
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Stage 4 Objectives

• Learn and demonstrate understanding of how to use
  analysis of data to
• Categorize district strengths and challenges
• Create plan goals
• Align goals to nine characteristics of high
  performing districts.

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Goal Writing

• Usually with a leadership team, but can be whole
  staff.
• Both strengths or challenges can be used to
  create goals.
• Take time to celebrate successes!
• Goals are Specific, Measurable, Attainable, use
  Related to student achievement, and Time
  constrained (SMART).

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Stage 4 Resources

• Set Goals Capacity Tool
• Set and Prioritize Goals Meeting Agenda
• Writing SMART Goals
• Goal Writing Worksheets
• Reflective Questions
• Evaluating Goals Rubric

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Stage 5

• Research and Select Effective Practices

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Stage 5 Objective

• Learn and demonstrate understanding of how to
• Conduct web-based research to identify and select
  effective improvement strategies and practices.
• Incorporate research to support goal development.

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Research

• Entire staff should be involved
• Goal area groups form a plan for research and
  study
• Brainstorm barriers
• Link goals and strategies to research data,
  promising practices, content specialists and/or
  site visitations
• Use multiple sources

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Stage 5 Resources

• Research and Select Effective Practices Capacity
  Tool
• Strategic Planning Meeting Agendas
• Study Process Planning Grid
• Study Group Report

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Stage 6

• Craft Action Plans

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Strategic Planning Process
Were at the fun part
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Stage 6 Objectives

• Learn and demonstrate understanding of how to
• Incorporate research based/aligned strategies
  into identified goals.
• Develop rationale, activities, tasks, and
  resources necessary to support and implement the
  goals.

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Developing Action Plans

• Create detailed plans to implement strategies
  from the research/study process
• Work through activities first, then down through
  other areas
• Action plans serve as the basis for creating a
  Professional Development Plan/Calendar based on
  the goals and activities.

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Stage 6 Resources

• Research and Select Effective Practices Capacity
  Tool
• strategic planning Meeting Agendas
• Study Process Planning Grid
• Study Group Report

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Stage 7

• Monitor Implementation of the Plan

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Stage 7 Objectives

• Learn and demonstrate understanding of how to
• Monitor progression of the Action Plan and its
  impact on student achievement.
• Make sure activities and tasks in each goal are
  moving forward under the identified time lines.

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Monitoring Plan Implementation

• Regular check-in times at Superintendent Cabinet
  or management meetings monitoring provides the
  check on implementation progress (Activities
  occurring, start/completion dates, resource
  allocation/ expenditure, whos doing the work,
  etc.)
• Designated staff members can help monitor whats
  happening and be effective cheerleaders for
  progress within the district and community.
• Assessment returns provide the evidence that
  what you are implementing is working.

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SIP Guide Stage 7 Resources

• Monitor Implementation of the Plan Capacity Tool
• Strategic Planning Team Meeting Agenda
• Monitoring Implementation Review Checklist
• Monitoring Activity Time Lines
• Survey of Implementation Effectiveness
• Rubric for Implementing the Districts Action
  Plan

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Stage 8

• Evaluate Impact on Student Achievement

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Stage 8 Objectives

• Learn and demonstrate understanding of how to
• Evaluate the impact of the Action Plan.
• Measure effectiveness of practices.
• Bring the planning process full circle.
• Continue the improvement planning process into
  the next year.

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Evaluating Impact on Student Achievement

• Review action plan to determine which measures
  were effective.
• Determine if additional measures are needed.
• Measure progress on achievement measures
  (pre/post benchmarking).
• Determine how effective implementation or plan
  has been. (Identify success factors and
  continuing challenges).
• Celebrate successes and acknowledge the need to
  redouble effort if needed.
• Begin again!

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Stage 8 Resources

• Evaluate Impact on Student Achievement Capacity
  Tool
• Strategic Planning Team Meeting Agendas
• Strategic Planning Planning Process Survey
• Evaluation Worksheet

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Strategic Planning Process
We made it!!!
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How Did We do?

• Review of Training Objectives

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Checking for Understanding

• We demonstrate understanding of
• The purpose, background, and development of the
  eStrategic Plan process.
• The relationship/role of eStrategic Plan in
  fulfilling multiple planning and reporting
  requirements.
• The role/function of eStrategic Plan in a
  continuous strategic planning process.

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Checking for Mastery

• We possess skill in the use of eStrategic Plan
  for
• Administering and facilitating district use.
• Collecting and selecting data.
• Analyzing data and creating planning themes.
• Identifying and prioritizing strategic planning
  goals.
• Using research to identify and select improvement
  strategies and practices.
• Developing an action plan.
• Monitoring implementation of the plan.
• Evaluating the impact of the plan on student
  achievement.

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Thank You

• Happy Planning!!!