ARL

1
ARL NEW SERIALS STATISTIC Gathering the Statistic
at the Texas AM University Libraries
2
Serials Definition Questions 4-5. Serials.
Report the total number of unique serial titles,
NOT SUBSCRIPTIONS that you currently acquire. Do
not include duplicate counts of serial titles. To
the extent possible, report all government
document serials even if housed in a separate
documents collection. Verify the inclusion or
exclusion of document serials in Question 5.
Exclude unnumbered monographic and publishers
series. Electronic serials acquired as part of a
bundle or an aggregated package should be counted
by title even if they are not cataloged as long
as they are made accessible by the library. A
serial is a publication in any medium issued in
successive parts bearing numerical or
chronological designations and intended to be
continued indefinitely. This definition includes
periodicals, newspapers, and annuals (reports,
yearbooks, etc.) the journals, memoirs,
proceedings, transactions, etc. of societies and
numbered monographic series. In the case of
consortial agreements, count under serials
purchased only those titles for which the
library pays directly from its budgeted
expenditures. Count under serials purchased
only those titles for which your library pays
even if partially paid from the librarys budget.
Report other titles that your library receives
and does not pay for directly under serials
received and not purchased. If a purchased title
includes electronic access to the title, count
that title ONLY ONCE (DEDUPED) for electronic
only. If serials have been purchased through a
consortium those budget is centrally funded and
independent from the library's budget, these
serials should be reported under serials
received and not purchased. Question 4b.
Serials Not Purchased. Record those serials
whose subscriptions were received without
purchase for whatever reason. If separate counts
of non-purchased and purchased serials are not
available, report only the total number of
current serials received on line 4, and report
U/A for lines 4a and 4b.
3
GATHERING THE SERIAL STATISTIC
eSerials
eDocuments
Step 1 From Link Resolver (SFX) Create
eSerials List
Step 2 From Library Mgmt System (Voyager)
Create eDocuments List
eDocuments
Step 3 Compare to eSerials List Remove
duplicate titles from eDocuments List
Step 4 Merge unique eDocuments Titles with
eSerials List
Branch 1 Print Serials
FOR EACH BRANCH Step 5 From Library Mgmt
System Create Print Other Format Serials
Lists
Branch 2 Print Serials
Step 6 Compare Print Serials List to
eSerials List Remove duplicate titles From
Branch Lists
TOTAL SERIAL COUNT
Step 7 Compare Print Serials Lists to other
Branch Lists Remove duplicate titles From
Successive Branch Lists
4

• RESULTS
• ARL Serial Statistics TAMU
• EVANS MSL TOTAL
• 4a Number of current serials purchased 33,268 260
  33,888
• 4a i Electronic 29,501 11 29,512
• 4a ii Print other formats 3,767 609 4,376
• 4b Number of current serials received
  16,533 145 16,678
• but not purchased
• 4b i Electronic 11,636 109 11,745
• 4b ii Print other formats 4,897 36
  4,933
• TOTAL SERIALS 50,566
• Notes
• Statistic is generated by comparing ISSN
  eISSNs

5
COMPARISON OF SERIALS WITH ISSN AND WITHOUT
Document eSerials
Print Serials
Electronic Serials
6
COMPARISON OF OLD ARL SERIAL STATISTIC TO NEW
SERIAL STATSTIC 2005-2006 2006-2007
Electronic 25,088 41,257 Print other
formats 20,718 9,309 Total
45,806 50,566
7

• RECOMMENDATIONS
• Stay the course
• Involve vendors
• Begin discussion on how to fill in ISSN gaps for
  each institution
• Possibly a collaborative project
• Recommended that each institution began tracking
  ISSN/non-ISSN statistics. As the of ISSN
  Serials grow the ARL Serials Statistic becomes
  more accurate.

8
GATHERING THE ARL SERIAL STATISTIC TAMU
Create Serials Print Lists Note these lists
contain all current subscriptions for all formats
other than Electronic. Not just Print formats
Create Serials Electronics Lists

• ISSNs used to compare and de-dupe serial titles
• Electronic versions take priority over print
  other format
• Purchased versions take priority over
  non-purchased versions

• Collect data from link resolver
• (TAMU uses Ex Libris SFX) to create 2 lists
• List of unique Electronic Titles
• List of unique ISSNs from Electronic Titles
• (ISSN and eISSN more often these days
• eSerials use ISSNs)
• Title list will contain purchase/not purchased
• information

• Search Branch Library Management System
• (For TAMU these include
• Main Branch Med Sci Libr and
• Galveston Libr)
• to create 2 lists for each branch
• List of unique Print Titles
• List of unique ISSNs from Print Titles
• Title list will contain purchase/not purchased
• information

• Collect Document eSerials data from
• Main Branch Library Management System
• (TAMU uses Ex Libris Voyager)
• to create 2 lists
• List of unique Document eSerials Titles
• List of unique ISSNs from Documents
• eSerials ISSNs

Product FOR EACH BRANCH a Print Titles list and
an ISSN list accounting for all Print Serials
De-Dupe Documents eSerials Against Serials
Electronic List and then Merge Lists
If Documents eSerial does not have an ISSN add
title to Electronic Titles list
Compare Documents eSerial ISSN list to
Electronic ISSN list
De-Dupe Serials Print Lists Against Serials
Electronic List
If Documents eSerial ISSN matches Electronic ISSN
move on to next Documents eSerials ISSN to
compare
Compare Branch Print ISSN list to Electronic
ISSN list
If Documents eSerial ISSN does not match
Electronic ISSN add to Electronic Titles list
If ISSN matches delete from Branch Print Titles
list Repeat through all branches
Product Electronic Title list and Electronic
ISSN list accounting for all Document and
non-Document eSerials
De-Dupe Serials Print Lists Against One Another
Electronic vs. Print Product FOR EACH BRANCH
a REVISED Print Titles list REVISED Print ISSN
list that do not contain titles listed on
Electronic Titles list
Electronic versions take priority over other
formats therefore Electronic Title and ISSN
lists from this point forward will remain static
Compare Branch No. 1 Revised Print ISSN list to
Branch No. 2 Revised ISSN list
If ISSN matches delete from Branch No. 2 Revised
Print Titles list Repeat through all branches
until all branches have been compared to one
another

• Final Products
• Electronic Titles List
• Print Titles list for each branch
• Each list with unique titles no duplication

Print vs. Print Product FOR EACH BRANCH
a Print Titles list with unique titles i.e. no
duplication of print titles between branches
9
GATHERING THE SERIAL STATISTIC

• ISSNs used to compare and de-dupe serial titles
• Electronic versions take priority over print
  other format
• Purchased versions take priority over
  non-purchased versions

Collect De-dupe Electronic Serials Lists
Collect De-dupe Documents Serials Electronics
List against Electronics Serials Lists
Collect Print Serials Lists for EACH BRANCH and
De-dupe against Electronics Serials Lists
De-dupe Print Serials Lists for EACH BRANCH
against each other
Total remaining serial titles