Transition to Paperless Joint Doctrine

1
Transition to Paperless Joint Doctrine

• April 2002

2
Challenge

• The CJCS-mandated transition to paperless joint
  doctrine addressed at JDWP 26 (to be completed in
  FY02) was directed over concerns about printing
  and distribution costs of joint doctrine
  publications
• Work is needed to facilitate this transition. To
  do so, someone should
• Identify the stakeholders involved in the
  transition
• Make recommendations on how to best achieve a
  print on demand capability for joint publications
  as we shift to paperless joint doctrine
• Identify and address related issues
• Ensure that efforts are compatible with shift to
  Joint Doctrine Electronic Information System
  (JDEIS)
• JS/J7 announced transition to paperless joint
  training system via 091340Z May 97
• No implementing plan or directive

3
Stakeholders

• OSD Staff and Joint Staff
• JS/J7-JDETD
• NDU
• CINCs and associated JTFs
• Including USCINCJFCOM and JWFC
• Services
• Doctrine organizations to include ALSA
• Education and training institutions
• Experimentation, Test Evaluation, MS
  organizations
• Multinational Partners
• Outside DoD (especially for CBRNE Domestic CM)

4
Objectives

• Near-term A shift to less centralized printing
  paper in joint publications
• Ensure customers know impact of requests for
  local printing
• Mid-term The selected and sequential shift to
  paperless with the ability to
• Convert to paper as needed, or
• Easily display on a Personal Digital Assistant
  (PDA) (Adequate bandwidth required)
• Long-term Transformation to doing business
  without paper

5
Systemic Issues

• Cultural change (electronic pubs are not easier
  to read for many)
• JWFC/JW300 and JDLC exploring now
• Effect on multinational partners will they have
  ability to be up to date?
• CINCUSJFCOM addressed this Sep 01
• How to ensure that users have most current
  versions?
• This is a problem with paper copies as well
• When local printing, copies should have automatic
  date/time stamp and location of web site to get
  most current version
• Plans and processes development
• No transition plan
• What new processes e.g. staffing in paperless
  world?
• System requirements documents (SRDs)
• Printing/reproduction on demand just prior to
  need by user
• Local printing and for each potential user
• Ability to print only portions
• Seek exception to
• Section 508 of the Rehabilitation Act (29 U.S.C.
  794d) as amended by the FY 2001 Appropriation for
  Military Construction (Public Law 106-246July
  13, 2000)?

6
Exercise/Training Issues

• Trainers/educators prepared for no paper?
• When JWFC Doctrine Division AOs perform function
  as OTs, JW300 expects them to show up with
  knowledge on how to print publications for local
  training audience
• Trainers desire to know how often a file has been
  opened by an individual trainee and degree that
  it has been used
• Big brother issue
• Experimenter access to draft publications
• Also status of staffing of drafts
• Is expectation of experimentation groups that
  there is an even-faster track for their issues?
• JDEIS could support such processes
• Linkage to / from Lessons Learned data base
• Relationship to distributed learning initiatives
• Effect on UJTL/JTIMS development
• Parallel effort for JTS directives

7
Technical Issues

• Relationship to JDEIS and ability to search /
  cross-reference
• Linkage also to CJCS directives, Service,
  multi-Service, and multinational doctrine?
• Who maintains the database? (Associated costs?)
• Verification of authenticity of electronic file
• Has not been tampered with
• Formatting to facilitate viewing vice printing
• Two different files? One for printing and one for
  viewing?
• Ease of cutting and pasting from pubs into other
  programs
• Sharable Content Object Reference Model(SCORM)
  compliance
• Standardization of search engines
• Changes to storage and distribution processes
• CDs vice paper or shift to total Web access?
• Log in only once to get access to all domains
• JTIMS as model?
• Sufficient computers to display to users?
• PDAs as alternative entire library ?100 MB

8
Recommendations

• Someone should establish a small team (SMEs and
  plans specialists) to lead the development of a
  plan for implementation of paperless doctrine
• Using JTIMS transition as model, develop a CJCS
  transition plan with program objective and
  milestones (POAM), and policies that address on
  demand printing of joint publications and/or
• Each CINC / Service have separate subordinate
  transition plan as needed
• In case of USJFCOM, incorporate plan within the
  planned USJFCOM Command Transformation Strategy
  since effects will be widespread