Business Continuity Planning for Small Businesses

1
Business Continuity PlanningforSmall
Businesses Places of Worship

• James H. Gorka Region PlannerOffice of
  Emergency ManagementKalamazoo County

2
A Winter Scenario

• Today is an otherwise routine morning in January.
  Youre here at this meeting. Schools are in
  session. The weather is cold and it is snowing.
  Electricity just went out. TV/Radio stations are
  broadcasting news that power outages have been
  occurring in Western States, then Central States,
  now in Michigan and the Midwest.

3
Scenario Continued

• You quickly learn that your company/business/place
  of worship is on emergency generator power but
  soon learn that power outages are now occurring
  in not only the East, but also in parts of
  Canada.
• Its soon apparent that the outages are not
  merely a local phenomenon.

4
Scenario Plan Implementation

• Your company has automatically implemented your
  strategy for maintaining business as usual
• And, you begin to think of how your operations
  will be affected if power is not quickly
  returned.
• What are affected?

5
Scenario The Long-Term reality

• The next day, with reports of spotty returns to
  electric service across the nation, you soon
  learn that cities, states, and the President have
  declared a state of emergency.
• It is still cold and snowing here in Michigan.

6
Scenario Mid and Long-Term Plans

• Your attention is now consumed with implementing
  plans for short (1-Week), Medium (1-Month), and
  Long-term (gt1-Month) reaction to the challenges
  AND maintaining your business and/or services.
• How would this affect you and your
  business/services?

7
What if?

• Power facilities/transmission lines were severely
  compromised?
• How would essential services be maintained?
• Shelter
• Food
• Transportation
• Municipal Services

8
Prioritize

• Fuel Delivery
• Shelter essentials
• Distribution
• Manufacturing
• Personnel (Family)

9
Emergency Management

• Local
• City
• State
• Federal
• State
• City
• Local
• You

10
Resource Management

• Mutual Aid (Municipal / Business to business /
  Volunteer)
• Reallocation of Jobs (Municipal / Business)
• Relaxation of Laws (State Governor)

11
Michigan Emergency Management Act (EMD PUB 102)

• 30.405 Additional powers of governor
• Sec. 5.(1)(a) Suspend a regulatory statute
• (d) commandeer or utilize private property
  necessary to cope with
• (e) Direct and compel the evacuation
• (g) Control ingress and egress to and from
• Sec. 5.(2) Direct all other actions which are
  necessary and appropriate under the
  circumstances.

12
Small Business Planning Process

• Myriad Resources (FEMA, Red Cross, EM Programs,
  Consultants, etc)
• Basic common-sense flow
• Vulnerability Assessment Emergency Planning
  Guide (Kalamazoo CO OEM)

13
Less-than Worst Case Scenario

• Awareness
• Assembly the Team
• Hazards and Vulnerabilities Assessment
• Creating the Operations Plan
• Training Distribution of the Plan
• Completing Action Plans
• Review Modification

14
Common Elements

• Resources
• People
• Raw Resources (Product)
• Shelter
• Utilities
• Access
• Security

15
People

• Family Security without which no Employees
• Personnel Security
• Health (Pandemic)
• Travel
• Workplace
• At work vs At Home
• Communication Network (Internet / Phone)

16
Resources

• www.KalamazooEmergencyManagement.org
• Family Preparedness Rainy Day, Not Doomsday
• Vulnerability Assessment Emergency Planning
  Guide
• 2006-2007 Michigan Winter Hazards Awareness
• Site Emergency Planning Workbook (EMD-PUB 602)
• Local Hazard Mitigation Plan
• www.fema.gov
• www.michigan.gov/emhsd
• www.MEMA.org
• Other agencies

17
Partnering / Communication

• Local Emergency Management Programs
• E.g. Kalamazoo Office of Emergency Management
• Michigan Emergency Management Association
• Local Police / Fire Departments
• National Weather Service
• FEMA
• GLBRG
• Associations

18
KalamazooEmergencyManagement.org

• Home
• Whats New?
• Current Events
• Planning
• Mitigation
• Library
• Training Exercises

19
MEMAOnline.org

• Home
• Whats New?
• Newsletter
• Constitution-By-Laws
• Meetings Minutes
• Contact
• Board of Directors
• Links of Interest
• Membership

20
Kalamazoo Emergency Mgt.

• Kalamazoo County Disaster Committee
• Local Emergency Planning Committee (HAZMAT)
• Fire Chiefs Association
• Kalamazoo County Volunteers Active in Disaster
• Police / Fire / Medical / Social / Etc.

21
WWW.KalamazooCountyEmergencyManagement.org

• Lt. Paul R. Baker, Director
• 269 383-8743