CS 0131 Software for Personal Computing

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CS 0131Software for Personal Computing

• Week 14
• PowerPoint 1 Creating a Presentation

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Objectives

• Use the AutoContent Wizard to create a
  presentation.
• View and edit a presentation.
• Save, close, and open a presentation.
• Check spelling.
• Delete, move, and insert slides.

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Objectives (continued)

• Size and move placeholders.
• Run a slide show.
• Change fonts and formatting.
• Insert pictures and clip art.
• Preview and print a presentation.

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Concept Preview

• Template
• Presentation Style
• Slide
• AutoCorrect
• Spelling Checker

• Layout
• Font and Font Size
• Graphics
• Stacking Order

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Starting PowerPoint 2003
Outlining toolbar
Menu bar
Getting Started task pane
Drawing toolbar
Status bar
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PowerPoint Toolbars
Standard toolbar
Formatting toolbar

• PowerPoint has 13 different toolbars.
• Many appear automatically as you use a feature.
• You may also select which toolbar to use.
• Commonly used toolbars
• Standard
• Formatting

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Creating a Presentation

• When PowerPoint is first started, a blank
  presentation is opened.
• The blank slide contains many predefined
  settings.

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Concept 1 Template

• A file containing predefined settings.
• Used as a pattern to create many common types of
  presentations.
• Every PowerPoint presentation is based on a
  template.
• Both design and content templates are available
  in PowerPoint and in the MS Office Template
  Gallery.
• See page PP1.7.

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Presentation Creation Methods
New presentation task pane
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Concept 2 Presentation Style

• Onscreen presentations
• Web presentations
• Back-and-white transparencies
• Color transparencies
• 35mm slides
• See page PP1.10.

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Concept 3 Slide

• A slide is an individual page of your
  presentation.
• Title slide is the first slide.
• Additional slides are used to support main
  points.
• Slides help to organize the presentation.
• See page PP1.11.

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Using AutoContent Wizard

• Helps determine the content and organization of
  the presentation.
• Offers 24 different types of presentations.

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AutoContent Wizard Example
Description of AutoContent Wizard
Outline of steps to create a presentation
Moves to next step
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AutoContent Wizard Example 2
Displays date and slide number in footer
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Viewing the Presentation

• View A way of looking at the presentation.
• PowerPoint provides several views.
• Normal
• Slide Sorter
• Slide Show

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Using Normal View

• Default view.
• Three panes are displayed.

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Using Slide Sorter View
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Editing a Presentation

• Editing involves
• Making text changes and additions to the content.
• Rearranging the order of bulleted items on slides
  as well as the order of the slides.

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Using the Outlining Tab
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Concept 4 AutoCorrect

• A feature that makes assumptions about the text
  you are typing.
• Automatically corrects the entry.
• Inserts proper capitalization at the beginning of
  sentences.
• Capitalizes the days of the week.
• Looks for certain types of errors.
• Checks entries against a built-in list of
  commonly misspelled words.
• See page PP1.19.

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Concept 5 Spelling Checker

• Locates errors as you type.
• Finds
• Misspelled words.
• Duplicate words.
• Capitalization irregularities.
• Proposes possible corrections.
• See page PP1.20.

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Spelling Checker Options
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Editing in the Slide Pane

• Placeholders are boxes designed to contain
  specific types of items or objects.
• Objects are
• Slide title text.
• Bulleted item text.
• Charts.
• Tables.
• Pictures.

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Bulleted ItemsDemotion and Promotion

• Indenting a bulleted point to the right demotes
  it.
• Makes it a lower or subordinate topic.
• Promoting a bulleted point moves it to the left.
• Moves up a level.
• This can be done with the tab and shifttab key
  combinations (just as indenting worked in Word)

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Bulleted Items ExampleDemotion and Promotion
Demotes item
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Splitting Text Between Slides
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Working with Slides
Slide Sorter toolbar
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Deleting Slides
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Moving and Inserting Slides

• Moving slides
• Drag to a new location using drag and drop.
• Inserting slides
• Can insert a slide anywhere.

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Concept 6 Layout

• Controls the way items are arranged on a slide.
• Contains placeholders for different items.
• PowerPoint has 27 predefined layouts.
• Layouts help you keep the presentation format
  consistent.
• See page PP1.43.

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Layout Continued
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Sizing/Moving a Placeholder

• Sizing handles are used to adjust the size of the
  placeholders.
• Dragging corners will adjust the height and the
  width.
• An object can be moved by dragging the selection
  rectangle.

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Rehearsing a Presentation

• See how the presentation looks when viewed by
  audience.
• View presentation electronically as a slide show.

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Using Slide Show View
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Formatting Slide Text

• Enhancing the appearance of a slide is called
  formatting.
• Character formatting
• Affects the selected characters.
• Includes changing style and size, spacing, etc.
• Paragraph formatting
• Affects entire paragraph.
• Each item in a bulleted list, title, and subtitle
  is a paragraph.

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Concept 7 Font Font Size

• Weve seen these concepts in previous
  applications.
• A font is a set of characters with a specific
  design.
• Also called a typeface.
• Fonts can enhance the appearance of a
  presentation.
• Basic types
• Serif
• Sans serif
• See page PP1.50.

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Font Font Size Example
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Adding Removing Bullets
Applies or removes bullets
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Concept 8 Graphics

• Graphic
• Non-text element or object
• Can be added to a slide.
• Types of graphics
• Drawing object
• Pictures
• Embedded object becomes part of the presentation
  file.
• Can be opened and edited using the source
  program.
• Source program is the program used to create the
  graphic.
• Adding graphics can enhance your presentation.
• See page PP1.54.

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Concept 9 Stacking Order

• The order in which objects are inserted into
  different layers of the slide.
• Each object is added to the top layer.
• Objects may overlap.
• Use the Draw menu to change the stacking order.
• See page PP1.60.

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Stacking Order Example
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Previewing Printing

• Shading, patterns, and backgrounds can make
  printed handouts unreadable.
• Preview how the printout will look before it is
  printed.

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Specifying Printed Output