Effective Preparation for Promotion at KFUPM

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Effective Preparation for Promotion at KFUPM

• Salih Duffuaa
• Systems Engineering Department
• King Fahd University of Petroleum Minerals

2
Plan of the Presentation

• Purpose
• Guidelines
• Criteria
• Process
• Effective Preparation
• Some Tips.
• Conclusion

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Introduction

• The promotion process aims to
• advise the university on the promotability of a
  candidate.
• provide feedback to the candidate through the
  appropriate dean of his performance in research,
  teaching and public and university service.

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Main Elements of Promotion Guidelines

• Criteria
• - Eligibility
• - Teaching (25)
• - Research (60)
• - University, Departmental and Public Service
  (15)
• Process.
• - Sequence of steps

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Eligibility

• Degree PhD on full time basis.
• Duration Four or more years of successful
  teaching and research at a recognized University,
  subsequent to attaining the requisite degree, are
  required of which at least a one-year service in
  a Saudi University is required.
• Duration Eight or more years of successful
  teaching and research work at a recognized
  University at least four years of service in the
  Associate Professor rank, of which at least a
  1-year service in a Saudi University is required

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Eligibility

• Units of research
• 4 units for Associate at least 2 units single
  authored. At least one unit from journals and at
  most one unit from conferences.
• 6 units for professorship at least 3 singled
  authored. At least two units from refereed
  journals and at most one unit from conferences.
  In addition to other restrictions.

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Research

• Quantified by number of units A unit is a
  single author publication in one of the coming
  nine categories.
• A scholarly work is to be counted as "1 unit" if
  it is single authored "1/2 unit" if it has two
  authors. If the research was carried out by more
  than two individuals, it will be regarded as 1/2
  unit for the principal author and 1/4 unit for
  each of the others. If another collective work is
  considered for promotion, then it will count as
  1/4 unit for each researcher.

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Research Sub-criteria

• 1. Papers in internationally recognized refereed
  journals a minimum of one unit is required.
• 2. Papers in refereed proceedings in
  international conferences and specialized
  symposia a maximum of one unit is accepted.
• 3. Refereed, published, or accepted for
  publication technical reports from specialized
  university research centers a maximum of one
  unit is accepted.
• 4. Refereed textbooks and reference books a
  maximum of one unit is accepted.
• 5. Refereed authentication reviews of rare books
  a maximum of one unit is accepted.

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Research Sub-Criteria

• 6. Refereed translations of specialized
  scientific books a maximum of one unit is
  accepted.
• 7. Refereed books and research reports published
  by scientific societies/authorities approved by
  the Scientific Council a maximum of one unit is
  accepted.
• 8. Inventions and novelties that have patents
  from recognized patent agencies approved by the
  Scientific Council.
• 9. Distinguished creative activities according to
  a basis recommended by the Scientific Council
  and approved by the University Board a maximum
  of one unit is accepted.

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Teaching Sub-criteria

• a- Demonstrated competence in the subject matter
  in classroom and public presentations (e.g.
  colloquia, seminars, symposia, short courses,
  conferences, etc.).
• b- Effectiveness in the development and use of
  innovative methods in teaching such as computer
  aided instructions.
• c- Guidance and leadership in student activities.
• d- Initiation and participation in curriculum
• development (e.g. new courses, new
  programs, etc.).

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Teaching Sub-criteria

• e- Effectiveness in the development and use of
  Instructional Laboratories.
• f- Level of participation and effectiveness in
  the continuing education programs.
• g- Textbook authoring.
• h- Effectiveness in supervising senior projects,
  Summer Training and Coop Programs (if
  applicable).
• i- Teaching Load.

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External Referees Requirements

• The promotion cases are sent for external
  reviewers for evaluation. There is a form where
  input of external reviewers are solicited. First
  the case is sent for three reviewers and 2 out of
  3 must support the case otherwise the case is
  deemed unpromotable.
• In case the promotion for full professor 3/3
  must support the case. If two supported the case,
  the case is sent to a fourth reviewers and his
  opinion is final.

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Promotability

• The candidate will be promoted to the rank of
  Associate Professor if his total number of points
  is not less than sixty (60) points, of which at
  least thirty-five (35) points must be from
  Research and Scientific Contributions. However, a
  second condition is that at least two of the
  three external reviewers (see Appendix A, Sec.
  2.4) must recommend promotion of the candidate.

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Promotability

• The candidate will be promoted to the rank of
  Professor if his total number of points is not
  less than sixty (60) points, of which at least
  forty (40) points must be from Research and
  Scientific Contributions. However, a second
  condition is that all three external reviewers
  must recommend promotion of the candidate. In
  case two of the three external reviewers
  recommend promotion and one does not recommend
  promotion of the candidate, a fourth external
  reviewer shall be asked to evaluate the
  candidate's achievements in Research and
  Scientific Contributions, and his opinion will be
  final.

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Process

• Candidate submit his request to Department
  chairman six months prior to completing the time
  requirement.
• The Dept council or the chairman shall form an
  Ad-hoc committee to review dossier and confirm
  eligibility. The committee selects 8 referees for
  the case.
• The college council examines the case and select
  8 referees for the case.
• The VRGSSR presents the case for the SC to
  examine it again and select five referees.

Cont
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Process

• The SC or who ever it delegates solicit external
  evaluations and prepare a report regarding the
  promotability of the candidates
• The SC discusses the report and make a decision
  whether the candidate is promotable or not.
• The rector may approve or object to the SC
  council decision.
• If the SC insists regarding his decision the
  case will be presented to the University Board
  and the Board decision is final.

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Dossier appendix C

• Summary of Experience Record (Resume).
• Teaching.
• Research.
• Professional activities.
• University, Departmental and Public Service
• 5-7 best papers must be identified.

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Preparation

• Important/critical aspects
• Publication to meet the units
• Avoid heavy involvement in committee work
• Publish your theses work.
• Get involved in research teams.
• Have your special work aside

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Preparation

• Important/critical aspects
• Publication to meet the units
• Get involved in project/KACST/Fast Track etc
• Set regular time for research ( 6-8 hrs min).
• Avoid bickering over credit.
• Optimize product mix.

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Preparation

• Important/critical aspects
• Teaching
• Prepare well
• Be effective in communicating with students.
• Treat students with care and respect
• Be tough when needed.
• Attend DAD teaching workshops.

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Tips

• Candidate Part
• Well prepared Dossier.
• Precise and accurate information.
• Avoid triviality.

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Tips

• Department committee input.
• Chairman input.
• Internal committee
• Selection of referees.

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Quiz

• What is the most item you would like to see
  changed in the promotion guidelines ?

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Questions Comments
Thank You