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Quick Start
May 1999 Written by Rachel Nave
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MeetingPoint 4.0 Installation

• Close all open applications on your computer.
• Insert the MeetingPoint CD-ROM into your
  computers CD-ROM drive. MeetingPoint
  Installation Utility will appear after you close
  the drive door.
• Click Install MeetingPoint 4.0 to start the
  MeetingPoint installation process.
• The Welcome screen appears.
• Click Next. The User Information dialog box
  appears.

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MeetingPoint 4.0 Installation

• If your videoconferencing card was installed
  correctly, its Serial number appears
  automatically. If this number does not appear,
  cancel the installation, delete any previous
  MeetingPoint versions from your computer, then
  shut down the computer and reinstall the card.
• Enter your Name and Company name. Click Next.
• Proceed with the installation process as
  instructed.
• At the end of the installation process, do not
  forget to restart your computer.

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MeetingPoint 4.0 Configuration

• When running MeetingPoint for the first time, you
  will have to pass through a configuration phase.
• The configuration wizard guides you through the
  required stages and requests the relevant
  information for normal operation of MeetingPoint.
  
• The setup procedure may vary according to your
  VCON desktop videoconferencing system and the
  means of communication that you use.

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MeetingPoint 4.0 Configuration - User Information

• In the User information section, enter your First
  Name, Last Name, Company name, and E-mail
  address.
• In the Dialing Information section, click the
  Country that you are in, enter your area code,
  and type the appropriate digits for dialing an
  outside line (External), a Long Distance call, or
  an International call.
• This information is used when registered in the
  On-Line Directories.

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MeetingPoint 4.0 Configuration - Switch Type

• In the Switch Type dialog box, click the country
  you are in as Your Location.
• In the Switch Type list, the most common switch
  type for your country appears automatically. If
  you are using a different switch type (according
  to your ISDN carrier), select a different switch
  type.

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MeetingPoint 4.0 Configuration - Switch Type
(Cont.)

• The available switch types are
• ATT 5ESS Custom
• German 1TR6
• National ISDN 1
• French VN3
• NT DMS100 Custom
• Australian TS013
• Japanese NTT
• Euro-ISDN NET3
• In certain areas of the United States, the main
  ISDN network is Restricted (data rate of 56K). If
  your computer is connected to a Restricted
  network, select Check this box if you have
  restricted 56K access.

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MeetingPoint 4.0 Configuration - Switch Type
(Cont.)

• Click the number of ISDN phone lines your system
  uses.
• The number of available lines depends on the
  number of BRIs (Basic Rate Interface) on your
  videoconferencing card. Each BRI supports up to
  two phone lines of 64 Kbps each (56 Kbps in
  Restricted networks)
• Cruiser 75 Up to 2 ISDN lines
• (1 BRI)
• Cruiser 150 Up to 2 ISDN lines
• (1 BRI)
• Cruiser 384 Up to 6 ISDN lines
• (3 BRI).

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MeetingPoint 4.0 Configuration - Switch Type
(Cont.)

• In the Phone numbers boxes, enter the ISDN phone
  numbers of each line. Do not include your own
  countrys international code or your local area
  code.
• If your ISDN carrier has supplied you with two
  identical phone numbers for a BRI, type the
  number in the consecutive boxes (12, 34,
  56). In all other cases, the phone numbers for
  each ISDN line may be different.

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MeetingPoint 4.0 Configuration - LAN

• User Alias - Your computers unique name on the
  connected network (H.323 alias) or your e-mail
  name.
• User Number - Your computers unique number
  (H.323 E.164 string).
• Gatekeeper Address - the IP address of the H.323
  Gatekeeper with which your computer is
  registered. This information is optional.
• Allow Adaptive Bandwidth Adjustment - Select this
  option to enable adjustment of the bandwidth if
  the network is congested and your specified
  bandwidth is not available.
• Enable Lip Synchronization Mechanization - Select
  this option to enable adjustment of the video and
• the audio if they are out of sync with each
  other.

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MeetingPoint 4.0 Configuration - Multiple
Monitors

• The Multi-VGA feature gives you the capability of
  placing several windows (for example, Local and
  Remote video windows) on different monitors. You
  can move the mouse pointer among the various
  monitors in order to control the various remote
  views.
• Select Enable Multi VGA Mode if you want to set
  up MeetingPoint to display a single
  videoconference among more than one monitor.
• X,Y - The XY matrix represents possible physical
  configurations for your setup of multiple
  monitors.

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MeetingPoint 4.0 Configuration - ILS

• In the Online Directories dialog box, specify if
  you want to register with an online directory,
  and if so, which one.
• Online directories contain lists of registered
  Internet users who are currently connected to the
  Internet (online).
• These directories are usually located on Internet
  Location Servers (ILS). By default, MeetingPoint
  offers you to register with the VCON
  videoconferencing users ILS, ils.vcon.co.il.

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MeetingPoint 4.0 Configuration - PTZ Camera

• The Pan/ Tilt /Zoom Camera dialog box is
  applicable if you connected a Pan/Tilt/Zoom-type
  (PTZ) camera to your computer. If you do not use
  a PTZ camera, you can specify your PTZ camera
  type as None in the dialog boxs top list and
  continue the MeetingPoint setup.
• In the Select your Pan/Tilt/Zoom camera type
  list, click the manufacturer and/or model of your
  PTZ camera.
• In the Select the communication port it is
  connected to list, click the name of your
  computers port to which the camera is connected.
  The available options are COM1, COM2, COM3 and
  COM4.

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MeetingPoint 4.0 Configuration - MSN

• If your connected ISDN network supports Multiple
  Subscriber Networks (MSN), you can specify
  whether you want to use this feature or not.
• Select Yes to use MSN capabilities. Specify the
  exact MSN numbers for your computer in the MSN
  tab of the Conference Panel Properties dialog
  box.
• Select No if your connected ISDN network does not
  support this feature, or if you do not want to
  use it.

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MeetingPoint 4.0 Configuration - Sub Addressing

• The Sub-Addressing dialog box is applicable if
  your computer shares an ISDN BRI line with other
  equipment (such as other computers, fax machines,
  standard telephones, and so on). In such a case,
  your computer has an additional series of numbers
  and/or letters added to the end of its phone
  number.
• If your computer has a sub-address, enter
  information as follows
  Sub-Addressing - Type your phone number followed
  by an character and the series of numbers
  and/or letters making up the sub-address.

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MeetingPoint 4.0 Configuration - Confirmation

• When MeetingPoint is running and not in a call,
  you can change this Setup information by
  right-clicking in the Conference Panel and then
  clicking Configuration.
• The Configuration Properties dialog box contains
  different tabs detailing the information that you
  entered during the original Setup process.
  However, some setup changes may require closing
  and reopening MeetingPoint before they take
  effect.

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MeetingPoint 4.0 - Conference Panel

• The first time you start MeetingPoint, the
  Conference Panel appears at the top of
• the screen. It provides quick access to many
  videoconference activities, such as
• Reopening the Video window after it has been
  closed
• Starting a videoconference
• Data sharing applications
• Obtaining on-line help
• Grabbing a picture
• You can move the Conference Panel around the
  screen, hide it if it becomes
• inconvenient, and restore it whenever you want.
  You can also customize the display
• properties of the Conference Panel. These
  activities affect neither MeetingPoint
• functions nor the Conference Panel of remote
  videoconference participants.

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MeetingPoint 4.0 - Video Window

• The Video window provides video displays
• from your camera (the local user) and the
• other participants camera (the remote user).
• Various other videoconferencing functions
• are also available from the Video window,
• such as
• Audio adjustments
• Video adjustments
• Equipment (camera, handset, speakers, microphone)
  selection and adjustments
• Dialing and hang-up of videoconferences
• When you open MeetingPoint for the first
• time, the Video window appears on the right
• side of the screen. You can move it to any
• other location without affecting the
• videoconference session.

Default Video Window
Customized Video Window
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MeetingPoint 4.0 - Video Window
Always on Top Button
Close
Video Display
Volume Indicator
Volume Control
Mute Audio
Toolbar Control Panel
Connection Type (ISDN/LAN)
Indicator
Basic Toolbar
Session Duration
Picture Toolbar
Color Toolbar
Presets Toolbar
Zoom Tilt Toolbar
Customized Video Window
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MeetingPoint 4.0 - Audio Device Selection

• In the Video windows Properties dialog box, you
  can define the equipment from which you hear
  audio, and the type of microphone into which you
  speak during your calls.
• Speaker to receive audio through speakers
  connected to your computer.
• Private to receive audio through the handset.
• Microphone Origin
• Always Use Desk-top camera microphone uses
  cameras built-in microphone at all times.
• Always use Line-level AUD IN Audio input uses a
  microphone that is connected to the Line Level
  Audio In connector.
• Switch audio when Camera is switched uses the
  microphone of the selected camera in the case you
  are working with 2 cameras.

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MeetingPoint 4.0 - Camera Setup

• Color Toolbar
• In the Video window, click the Color Toolbar
  button to open the Color Toolbar at the bottom of
  the video window.
• Change brightness, color and contrast settings,
  by clicking the appropriate button until you
  receive satisfactory results.
• Using Camera Setup Dialog Box
• Right-click anywhere in the Video window, point
  to Camera and click Setup to open the Camera
  Setup window.
• Change the camera parameters until you receive
  satisfactory results. Click OK to exit.

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MeetingPoint 4.0 - Address Book

• The Address Book Explorer is your main tool
• for creating and maintaining a database of
• videoconferencing contacts. You can use the
• Address Book Explorer for dialing to start a
• videoconferencing session or placing a call to
• an ordinary telephone number.
• You can store separate details for individual
• contact persons in the Address Book
• folder(s), dial quickly to a pre-defined Speed
• Dial entry, dial manually through the Manual
• Dialers, or dial to an Internet Location Server
• (ILS) site entry that is stored in an Online
• Directory.

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MeetingPoint 4.0 - Address Book - New Entry

• In the Address Books Properties dialog box, you
  can enter name and telephone details for your
  contact and that contacts connectivity options
• General Personal details about the contact.
• Office ISDN Configuration for dialing this entry
  through ISDN connections.
• Office LAN Configuration for dialing this entry
  through LAN connections.
• Office Information for making audio-only contact
  with this entry to ordinary or mobile phones.
  This tab also includes company details, mailing
  address information, fax, pager, email and Web
  site address.
• Home Information for making audio-only contact
  with this entry to ordinary or mobile phones.
  This tab also includes home details, as the
  Office Information tab.

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MeetingPoint 4.0 - Address Book - Automatic
Dialing

• The Speed Dial List contains address book entries
  that you can dial directly without opening the
  Address book Explorer. You can open this list by
  clicking the Speed Dial button in the Conference
  Panel.
• Dial - In the left pane of the Address Book
  Explorer, double-click the folder where the entry
  you want to dial is located. Dialing will be
  done according to the Default Dialing settings
  (ISDN or LAN).

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MeetingPoint 4.0 - Manual Dialing - ISDN

• To enter the phone number, click the appropriate
  number buttons in the dialer press the
  appropriate number keys on your keyboard.
• Options
• Bonding Select this option if this entrys ISDN
  connection is grouped in a Bonding configuration.
• 56K Select this option if this entrys connection
  is part of a Restricted network (applicable in
  some areas of the U.S.A.).
• Rate Click the total data rate of the entrys
  ISDN connection.
• Click Dial to start a call or videoconference.
• Click hang-up to disconnect the call.

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MeetingPoint 4.0 - Manual Dialing - LAN

• To enter the phone number, click the appropriate
  number buttons in the dialer and select the
  appropriate number keys on your keyboard.
• Options
• Bandwidth Click the total bandwidth of the
  entrys LAN connection.
• Audio only Select this option to make this call
  without video transmission.
• Click Dial to start a call or videoconference.
• Click hang-up to disconnect the call.

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MeetingPoint 4.0 - Online Directories Properties

• In the Conference Panel Properties dialog box,
  you can specify the default Online Directory that
  appears whenever you open the Address Book
  Explorer. In addition, you can select if and how
  you want to register in the Online Directory.
• Server Name - click the name of the Internet
  Location Server (ILS) to which you want to
  register.
• Registration Options
• Do not register - If you do not want to be
• registered in the selected ILS.
• Register Seen by DVC users only if you want
• your name and details to be available to
  only desktop videoconferencing users when you are
  online to Internet connection.
• Register Seen by all users if you want your
• name and details to be available to all
  online registered ILS users.

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MeetingPoint 4.0 - Online Directories Options

• If you want to change the default ILS of the
  address book, open the Address Book Options
  dialog boxs Online Directories tab and make the
  change. The Address Book will display the
  selected ILSs online Directories.
• Server - click the default Internet Location
  Server (ILS) whose entries will appear in the
• Address Book Explorer. An ILS contains a list of
  Internet users registered with it who are
  currently online.
• Use Same Server for Registering with Online
• Directory - display your name on the default
  ILSs list whenever you are online.
• Display Online Directories to view the online
• directories and their lists in the Address Book
  Explorer.
• Default Communication Method - Select ISDN or LAN
  to set the default means of connection to persons
  listed in the online Directories.

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MeetingPoint 4.0 - Online Directory

• How to contact an online ILS user
• In the Address Book Explorer, click the Online
  Directory folder to display the
• available online directories.
• Click one of the directory icons. The Address
  Book Explorer right pane contains a list of video
  and audio conferencing users who are currently
  online in the selected ILS.
• Dial out using one of the following methods
• Double-click on the selected entry name.
• Right click and then click the default method,
  such as Dial LAN (Default).
• In the Address Book Dial menu, click the default
  method, such as Dial Office LAN (Default).

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MeetingPoint 4.0 - Multicast - Session
Information

• When you start an interactive multicast
  videoconference, you must first set it up in the
  Sessions Information dialog box
• Session - Type a Name to identify the multicast
  session. Type a Description of the session
  (Optional).
• Start Time boxes are synchronized with the
  computer time.
• Length - Estimated length of the videoconference.
  
• Use Data for this session - make data sharing
  available for the upcoming videoconference.
• Require Password - limit participation in the
  videoconference only to authorized persons. Click
  Set to enter the password for your multicast
  videoconference.
• Broadcast Format - MeetingPoints Interactive
  Multicast feature supports Ciscos Internet
  Protocol TV (IP/TV).
• IP/TV Compatible - make your videoconference
  available for public viewing.

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MeetingPoint 4.0 - Multicast - Chair

• After you set the Session Properties, you can
  dial the participants of your multicast
  videoconference. You can dial entries from your
  Address Book folders and/or dial persons using
  the LAN Connect Manual Dialer.
• During an interactive multicast videoconference,
  the conferences initiator fulfills the role of
  the Chair and the others are Participants.
• The Chair dialog box appears only on the session
  chairpersons screen.
• The Chair controls the videoconference. The Chair
  determines if other Participants can contribute
  questions, discussions, and video to the session.
  
• In addition, the Chair has the ability to
  disconnect any participant and to terminate the
  videoconference. If data applications are shared,
  all file saving can only be done to the Chairs
  computer.

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MeetingPoint 4.0 - Multicast - Participant

• If a Participant wants to ask the Chair a
  question, speak to everyone, or send a short
  message to the Chair he needs to click the
  following button
• Request Floor - Participant wants to speak and be
  seen by the other participants. In the Chair
  dialog box, the Video icon
• appears next to the name in the Request column.
• Request Audio - Participant wants to speak. In
  the Chair dialog box, the Audio icon appears next
  to the name in the Request column.
• Send Message - In the Participant dialog boxs
  text box, the participant may type a short
  message to the Chair. Clicking Send Message
  displays the message in the Chair dialog box on
  the chairpersons screen. In the Chair dialog
  box, the
• Message icon appears next to the name in the
  Request
• column.
• Accept Floor Anytime - If this condition is
  selected, the Participant automatically accepts
  the floor or audio any time the request is
  granted.

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Technical support and information Techsup_at_vcon.co
.il
Visit our web site at WWW.VCON.COM
May 1999 Written byRachel Nave Technical Support
Engineer