Accessible Presentations Made Easy - PowerPoint PPT Presentation

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Title:

Accessible Presentations Made Easy

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Outlining helps organize your content and makes for clearer ... To add narration that will play in synch with the s. To add explanatory or footnote text ... – PowerPoint PPT presentation

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Title: Accessible Presentations Made Easy


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Accessible PresentationsMade Easy
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This is a short tutorial for creating an
accessible text version of your presentation in
PowerPoint using the Outline feature.
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Why bother?
  • Outlining helps organize your content and makes
    for clearer presentations.
  • It creates a text alternative for those who dont
    have or cant use PowerPoint
  • Some Web users are still on slow connections and
    cannot download large ppt files
  • Text files are accessible to people with vision
    and motor impairments PowerPoint is not.

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Heres how
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1. Open the Outline tab in the left-hand column
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2. Type in some text. It will appear as a
headline on the corresponding slide.
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3. Hit enter to start the next slide.
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4. To add text to the body of a slide, hit
CTRLenter
  • That creates a bullet point
  • Additional enter actions add bullets

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5. Continue to outline your presentation in this
manner
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6. When youre done, you can go back and
  • Format text with fonts, colors, etc.
  • Add shapes
  • Add graphics
  • Etc.

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You may also wish to use the notes panel
  • To add narration that will play in synch with the
    slides
  • To add explanatory or footnote text

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When youre all done
  • Highlight all the text in the outline panel
  • Copy the text to the clipboard (CTRL-C)
  • Create a new file in any word processing program
  • Paste in the text (CTRL-V)
  • Save the file in plain text (.txt) format.

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Congratulations!
  • Youve just created an accessible version of your
    PowerPoint presentation! The Sea Grant Webmaster
    can now easily convert it for use on the Web.

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For more information
  • See a text version of this presentation at
    http//seagrant.oregonstate.edu/inhouse/documents/
    accessible_presentations.html
  • For more information about technology
    accessibility, visithttp//oregonstate.edu/acces
    sibility/
  • Read about Oregon Sea Grants Web access policies
    athttp//seagrant.oregonstate.edu/inhouse/techno
    logy_access.html

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