Department of Public Works

1
Department of Public Works

• COIT
• Performance Subcommittee
• Presentation on
• CMMS/EAM
• Ephrem Naizghi, Acting CIO
• February 12, 2009

2
Department of Public Works

• CMMS/EAM
• Computerized Maintenance Management System /
  Enterprise Asset Management

3
Business Goals

• To efficiently manage DPW services - Replace
  several applications (about 25) 
• To efficiently manage and maintain DPW
  responsibility City Assets Streets, Sidewalk,
  Curb Ramp, Roadway structures, Trees, Trash Cans,
  etc
• To efficiently manage and maintain Client
  department Assets City Buildings (DRE), Sewer
  infrastructure (PUC), etc.

4
Business Needs

• The CMMS/EAM Key Functions
• Work Order Tracking Management,
• Facility Maintenance,
• Capital Planning and Budgeting,
• Performance Measures, and
• Emergency Management, and other functions.

5
Project Budget

• FY 07/08 200K
• FY 08/09 900K
• FY 09/10 500K
• FY 10/11 300K

6
Information Technology Goals

• Implement CMMS/EAM that will improve service
  track work order, provide timely status of
  projects cost, timetable, etc.
• Integrated asset management - includes real
  property, buildings, plazas, streets, parks,
  waterfront, terminals, runways, sewers, both
  visible and concealed infrastructure, and many
  other improvements like and curbs/, ramps.

7
Project Deliverables

• The DPW plans to have two major phases for
  the CMMS/EAM Analysis/Implementation project
• Phase 1 FY 08-09 (Requirements Analysis and
  Selection of a Software Solution)
• Phase 2 FY 08-09, FY 09-10 FY 10-11
  (Implementation and Integration)

8
High-Level Milestones
Phase 1 RFP distributed to Vendors for
Quote December 2008 Proposal evaluated and
Vendor selected January 2009 Vendor Negotiation
began February 2009 Begin Project March
2009 Phase 2 RFP distributed to Vendors for
Quote April 2009 Vendor Selection May
2009 Begin Project June/July 2009
9
Accomplishments

• Conducted demos by various vendors and
  departments with CMMS/EAM systems
• Oracle (PeopleSoft CMMS/EAM)
• IBM Maximo by PUC staff and new Web version by
  IBM staff
• INFOR DataStream v.7
• Aleier
• Demos Participants
• DPW staff
• Ports staff
• DREs Staff
• PUCs staff

10
Accomplishments

• Cont.
• Prepared and Issued RFP Review of RFP document
  by DPW managers and staff and external - DRE,
  PUC, DT, Port, DPW, Airport

11
In Progress

• Requisition Request for Project Manager (1070?)
• Negotiation with Vendor