Bob Gough UNCW Sport Club Coordinator 910'962'7758 goughruncw'edu www'uncw'edusportclubs

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Bob GoughUNCW Sport Club Coordinator910.962.7758
goughr_at_uncw.eduwww.uncw.edu/sportclubs
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The UNCW Sport Club Point System
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Learning Outcomes

• Demonstrate knowledge of UNCW Budget Points
  System
• Understanding of the benefits and drawbacks of
  the system
• Understanding of the comparison between this
  system and their campus system

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Whos who?

• Region 2 United States
• Virginia
• West Virginia
• Kentucky
• Tennessee
• North Carolina
• South Carolina
• Georgia
• Alabama
• Mississippi
• Florida

• Region 2 The World
• Africa
• Bahamas
• Puerto Rico
• Saudi Arabia
• Virgin Islands
• West Indies

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Why are you here?

• Resource allocation
• Re-organization of sport clubs/club sports
• New clubs
• New job
• Fair

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Transparency

• We want a system that is
• Fair
• Adaptable
• Easy to understand
• Accurate
• Easy to manage

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How we got started

• Rex Pringle, UNCW Director 1993-2004, Currently
  Director at Tennessee
• Money distributed by presentation
• Popularity contest
• Slickest presentation got the most money
• Clubs made deals with each other for support and
  money
• Program grew and money didnt
• Point System was adopted

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Where we are today

• UNCW
• 26 Clubs
• 13 practice / play on campus
• All want money
• All require some resources

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How the Point System Works

• The Sport Club Council funds from the SGA through
  allocated student fee dollars. The SCC was
  allocated 5.50 per fulltime equivalent for the
  school year 2007-2008.
• Totaled 57, 750
• 5500 to SCC for Event Supervisors

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Point System

• The Point system works on a plus/minus model.
• Clubs may earn points in 15 categories and may
  have points deducted in 6 categories.
• The Grand Total is determined by adding the Plus
  Points total to the Minus Points total.
• Club points are reset June 30

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Plus Points

• Fund Raising Official Members League
  Dues/Entry Fees
• 1 500-1000 1 5-10 1 0-200
• 2 1001-1500 2 11-20 2 201-500
• 3 1501-2000 3 21-30 3 501-700
• 4 2001-3000 4 31-40 4 701-900
• 5 3001-5000 5 41 5 901
• 7 5001
• Member Dues Longevity Eq./Operation Costs
• 1 5-30 1 2-3years 1 5-100
• 2 31-60 2 4-5 2 101-500
• 3 61-80 3 6-7 3 501-1000
• 4 81-100 4 8-9 4 1001-1500
• 5 101 5 10 5 1501

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Plus Points

• Travel
• 1 in-state
• 3 boarder state
• 5 beyond
• SCC Meeting Attendance
• 1 meeting attended
• IOC Meeting Attendance
• 1 90 of meeting attended
• Faculty/Staff Advisor
• 1 Registered Advisor

• Home Event
• 1 home event
• National Participation
• 1 local/state tourney
• 3 regional or league tournament
• Community Involvement
• 3 per service project (50 of membership and/or
  15 members must be involved)

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Plus Points

• Effective Communication
• Points will be distributed at the discretion of
  the Coordinator based on the following
• A. Adherence to guidelines and policy
• B. Club officers maintaining direct communication
  with Coordinator
• C. Completion of Weekly Reports
• Goal Setting and Attainment
• Club officers will complete a goal setting
  exercise. During the budget process, each club
  will evaluate those goals. Club officers and the
  Coordinator will allocate points ranging from
  1-10.
• Sport Club Management Series completion
• 5 points for each club member that successfully
  completes the program (10 out of 12 sessions).

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Minus Points

• Missing Deadlines
• The Sport Club program works efficiently when
  administrative paperwork is completed and
  submitted on time. ½ point will be deducted for
  every deadline missed.
• Fiscal Handling All money received from dues,
  donations or fund raising is to be submitted to
  the Department of Campus Recreation the next
  business day in order to be deposited. ½ point
  will be deducted each day money is late.

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Minus Points

• Attendance to Mandatory Meetings 1 Point will
  be deducted each time a club does not have a
  representative at SCC monthly meeting.
• Not Following Proper Procedures Points will be
  deducted if a club fails to follow proper
  procedures (Merchandise request, travel request,
  etc.)

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Minus Points

• Negative Image If the Coordinator is informed
  of poor behavior and of negative images of UNCW
  Sport Club participants points will be deducted
  based on the severity of the incident.

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Minus Points

• Incidents The Coordinator will make decisions
  on the level of the incident (major or minor). If
  there is a question as to the level of the
  incident the SCC Executive Board will be
  consulted.
• Minor Infraction 1 pt deduction
• Repeat of Infraction 5 pt deduction (for each
  occurrence)
• Major Infraction 10 pt deduction

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The Process

• Club submits a budget request
• Details upcoming year
• Exercise in planning and budgeting
• SCC compiles the requests
• Compares requested funds to earned funds

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The Process

• If the requested funds are equal or more than the
  earned funds, then the club receives the full
  earned amount
• Bobs All-Stars request 5000.00 and earn
  4000.00
• Bobs All-Stars receive 4000.00

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The Process

• If the requested funds are less than the earned
  funds, then the difference is held as an
  earmark until such time as needed. All unused
  earmark money is used for SCC general funding the
  next year.
• Bobs All-Stars requests 5000.00 and earns
  6000.00
• Bobs All-Stars receives 5000.00 and 1000.00 is
  earmarked within the SCC.

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Pros and Cons

• All Clubs have a chance to earn points
• Objective and Subjective criteria
• Budget presentation is not deciding factor

• Clubs can earn money they dont need
• Objective and Subjective criteria
• Budget presentation is somewhat academic

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Questions and Ideas

• You can adapt this to your needs
• Plus and Minus Categories
• Tiers
• Budget presentations
• Use points to establish practice times

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Learning Outcomes

• Demonstrate knowledge of UNCW Budget Points
  System
• Understanding of the benefits and drawbacks of
  the system
• Understanding of the comparison between this
  system and their campus system