INFOhio Data Migration and Cataloging Structures

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INFOhio Data Migration andCataloging Structures

• Transitioning from MultiLIS to Sirsi K-12

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What MultiLIS data will migrate?

• Complete Bibs/Items (i.e. item must have a
  location, collection and call )
• Open transactions (i.e. outstanding loans, fines,
  fees, holds)
• Active Patrons

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What MultiLIS data will not migrate?

• Incomplete Bibs/Items (i.e. item missing one or
  more required fields location, collection and
  call )
• Closed transactions (i.e. history for completed
  transactions)
• Inactive Patrons

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Cataloging Structure in MultiLIS
Bib
Item
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Cataloging Structure in MultiLIS
The MultiLIS prefix (e.g. F) appears before the
SNY shelf number when displayed in the OPAC
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Structure Differences
Sirsi K-12
MultiLIS

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Cataloging Structure in Sirsi K-12
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A Bib record in Sirsi K-12
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A Call record in Sirsi K-12
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A copy record in Sirsi K-12
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Cataloging Structure Differences
Sirsi K-12
MultiLIS
Title (bib)
Item
Item
Library B Fiction Prefix F SNY 01300-0093
Available 5.00 Book Club
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Phase 1a Item Cleanup

• Generate the Incomplete/ Questionable Items
  report in MultiLIS to correct items that are
  missing
• General Location Code
• Collection Code
• Call Number

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Phase 1b Bib Cleanup

• Generate the Incomplete/ Records report in
  MultiLIS to correct bib records that are missing
• Title (245)
• Publisher (260)
• Description (300)

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Phase 2 Cleanup data placement

• Wheres this data reside in your records?
• Awards notes
• Funding Source
• Reading Programs
• Data that should be items notes
• Teaching unit data

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Phase 2 Cleanup data placement

• Protected tags
• 505 formatted contents note
• 526 reading programs
• 59x (cleanup)
• 658 curriculum objective
• 690/1 local subject heading (cleanup)
• 856 url

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Phase 2 Cleanup data placement

• Junk tag data to be moved/removed
• 060 National library of medicine call
• 070 National agricultural call
• 261 imprint statement for films ? 260
• 262 imprint for sound recordings ? 260
• 850 holding institution
• 9xx local tags
• Keyword, Document Type ? ??

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Phase 3 Cleanup

• Information you provide the DASite from your
  Phase 2 cleanup will be used to make custom
  adjustments to the conversion routines used to
  migrate your data.
• Remember, if you havent informed your DASite
  Provider, they wont be aware of your special
  conversion needs!

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Overview of the migration process

• Update library hardware as required
• Conduct recent MultiLIS inventory
• Complete data cleanup
• Identify special conversion needs
• Review current district policies and make
  decisions for Sirsi K-12
• DASite Providers enter policies
• Test migration of district data to Sirsi K-12
• Train library staff on Sirsi K-12
• Evaluate test conversion policies
• Identify any needed corrections
• Agree on date for live migration
• Create final MultiLIS statistical reports
• Cease using MultiLIS
• Snapshot of MultiLIS bank data
• Library remains closed or goes to stand-alone
  backup for 2-3 days
• Stand-alone backup data loaded
• Library re-opens on Sirsi K-12

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Questions?