Authorized Signatory (AS) Information

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Authorized Signatory (AS) Information
Hartsfield-Jackson Atlanta International Airport

• City of Atlanta
• Department of Aviation
• Security Division
• Security is Everybodys Business

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Table of Contents
Pages 3-4 Page 5 Pages 5-6 Page 7 Pages
8-11 Pages 12-13 Pages 14-17 Page 18 Page 19
Contact Information.
Authorized Signatory Definition.......
.................................. Authorized
Signatory Requirements... Autho
rized Signatory Training...
Authorized Signatory Responsibilities.
.. Audit/Billing/Payment........
..................................................
....... General Information.
Our Website
. Contact Information.
.
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Security Division - Contact Information
Karen Brown Badge Department Tel [phone]
FAX [phone] E-mail Karen.Brown_at_Atlanta-Airp
ort.com Jerry Edwards, Sr. Fingerprinting
Department Tel [phone] FAX
404-762-3759 E-mail Jerry.Edwards_at_Atlanta-Airipor
t.com Keith Jackson Access Control
Department Tel [phone] FAX
404-530-6839 E-mail Keith.Jackson_at_Atlanta-Airipor
t.com Compliance Enforcement Tel [phone]
FAX [phone] E-mail SecurityCompliance_at_Atlan
ta-Airport.com
Contact us via email at SecurityID_at_Atlanta-Airport
.com Or visit our H-JAIA website
at www.Atlanta-Airport.com/Business/Security
Security is Everybodys Business
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Security Division - Contact Information
City of Atlanta Department of Aviation
Security Office P.O. BOX 20509 Atlanta, GA
30320-2509 Access all Security Office
information through the Hartsfield-Jackson
Atlanta International Airport website
at www.Atlanta-Airport.com/Business/Security
E-Mail us at SecurityID_at_Atlanta-Airport.com
Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Definition
• Authorized Signatory is the individual or
  designated representative authorized to sponsor
  individuals and request airport identification
  media on behalf of their agency.
• Authorized Signatory (AS) Requirements
• All first time primary and secondary AS must
  attend the initial orientation training.
• Wednesdays _at_ 200pm in the Security Office
• Letter from the President/CEO/Owner/HR Director
  of the company appointing you as the primary
  and/or secondary AS
• Sponsorship Letter
• Insurance Certificate (1 million or 10 million)

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Requirements continued
• Complete the 20-second survey and return to the
  Security Office (will be made available online).
• All AS must possess a SIDA or Non-SIDA badge.
• All AS with a Non-SIDA badge must take the SIDA
  training at least one time.
• All AS (Primary and Secondary) must attend
  annual refresher training.
• Primary or secondary AS is responsible for
  completing the badge audits and ensuring security
  services are paid accordingly.
• AS should be someone who can be devoted to the
  position full time.
• We encourage companies with a large number of
  employees to have a secondary AS.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Training
• Annual Mandatory AS Training (Primary and
  Secondary).
• Interactive Computerized Training
• Must be completed by the last day of your
  birthday month (more details to follow)
• Consequences if training not complete.
• No renewals or new badges will be processed
• A new AS will have to be appointed by the agency

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Responsibility
• Badge request forms must be completed in its
  entirety.
• AS must ensure the information completed by the
  individual on the Badge Request Form is accurate
  to your knowledge and complete your portion of
  the form prior to signing.
• Employees must work for your company and receive
  a pay check from your agency.
• AS must ensure the employee should have the
  proper identification/documentation when they
  arrive at the Security Office.
• AS should review all documents that employees
  are submitting to ensure to the best of your
  ability they are legitimate and required.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Responsibility
  continued
• Person(s) born abroad must bring documentation
  and a copy of that documentation to reflect their
  Alien Registration Number and/or Passport Number.
• System software upgrade in process and the copy
  may not be needed
• All copies must be legible (not the picture but
  words and numbers).
• We will no longer review paperwork at the front
  desk.
• It is the AS responsibility to ensure
  individuals that come to our office with the
  correct paperwork.
• Retain a copy of fingerprint clearance letters
  for renewals.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Responsibility
  continued
• Those individuals with CHRC issues must come to
  speak with Jerry Edwards or designee during the
  time denoted in the letter.
• No phone calls please
• No appointments needed
• AS need to inform their employees of processing
  time for fingerprinting.
• 2-4 days CHRC clearance
• 5-14 days STA clearance
• Inform your staff what security services they
  are coming to our office to receive (i.e.
  fingerprint, SIDA training, custom seal, badge
  upgrade) so they can articulate this information
  to the security staff.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Authorized Signatory (AS) Responsibility
  continued
• Make sure employees know to receive a receipt
  for all security services.
• AS can not keep unused badges at your desk.
• Badges must be returned to our office within 48
  hours.
• When you are aware that a badge is no longer in
  use or it has been lost you must notify the
  security office immediately at securityid_at_atlanta-
  airport.com so that we can deactivate the badge.
• If there is a change in your contact information
  it is your responsibility to inform the security
  office at securityid_at_atlanta-airport.com
• The best contact resource to receive information
  from us (i.e. memos, updates, etc.) would be an
  email address vs. fax.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Audit / Billing / Payment
• The next audit you will be responsible for
  submitting your badge report.
• You must keep your badge report current at all
  times.
• If a badge hasnt been returned, the badge will
  be changed to audit response, and the company
  will be charged 200.00 for each non-returned
  badge.
• We do not list names on invoices.
• It is your responsibility to keep account of
  your employees who received security services
  from our office.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Audit / Billing / Payment continued
• Method of payment Effective July 1st, 2009 we
  will no longer accept cash in the Security
  Office.
• Company checks, money orders, certified/bank
  checks
• Advance payment
• Billing (only those currently being billed
  and/or approved)
• Debit/Credit card option will be available
  within the next 30-60 days.
• No badge/fingerprint/permit refunds.
• We will correct our errors at no charge to your
  agency.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• General Information
• Badge Request Form/fingerprint date are only
  good for 30 days.
• You must be re-fingerprinted when upgrading from
  a Non-SIDA to a SIDA Badge.
• Security Manager/designee must approve the
  upgrade.
• If employee works for two or more companies
  he/or she must have a badge for each company.
• If you are applying for a federal badge you
  receive specific exemptions however, if you are
  applying for a non federal badge your federal
  exemption does not apply.
• Fingerprint form must be completed prior to
  coming to the office Effective June 15th, 2009,
  we will no longer issue them in our office.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• General Information continued
• AS should only inquire about fingerprint/STA
  results if they had not heard from us within 14
  days.
• Fingerprints are required every two years only
  for those applicants in need of a Custom Seal.
• SIDA training no pre-sign up or appointments.
• SIDA training will move to a temporary location
  starting August 3rd, 2009 through February 2010.
• Signs will be posted and a memo has been sent to
  you.
• Inform employees of acceptable
  documentation/identification.
• The required documentation is required for
  renewals, upgrades, changes, lost/stolen badges.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• General Information continued
• Social Security card print out is not
  acceptable must have original card.
• We will turn people away if they do not have the
  proper documentation and paperwork completed.
• Please do not have your employees call our
  office it is the AS responsibility to provide
  your staff with the necessary information.
• Please do not have your staff call our office in
  reference to fingerprint results it is the AS
  responsibility to follow up on clearances.
• Inform your employees there are no guests
  allowed in our office (i.e. friends, family, and
  children).

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• General Information continued
• Effective June 1st, 2009, new customers born
  abroad must present the required document and
  have a copy to leave with the security staff to
  forward to TSA.
• Effective June 15th, 2009, you must use the
  Badge Request Form revised date of 06/09.
• September 2009-April 2010 the Security Office
  will undergo renovation. We ask for your patience
  during this time.
• Upon completion of the renovation, SIDA,
  Drivers, Authorized Signatory, and Customer
  Service training will be held in the security
  training room.

Security is Everybodys Business
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Security Division Authorized Signatory (AS)

• Our Website
• Security Office official website
• www.Atlanta-Airport.com/Business/Security
• You must get all of your forms and receive all
  your information from this website.
• When downloading forms from the website, make
  sure all pages are printed.
• Security Office will no longer have forms
  available to disseminate to you.
• Customer service survey is available online and
  in the Security Office to be completed when
  services are rendered.

Security is Everybodys Business
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Security Division - Contact Information
Karen Brown Badge Department Tel [phone]
FAX [phone] E-mail Karen.Brown_at_Atlanta-Airp
ort.com Jerry Edwards, Sr. Fingerprinting
Department Tel [phone] FAX
404-762-3759 E-mail Jerry.Edwards_at_Atlanta-Airipor
t.com Keith Jackson Access Control
Department Tel [phone] FAX
404-530-6839 E-mail Keith.Jackson_at_Atlanta-Airipor
t.com Compliance Enforcement Tel [phone]
FAX [phone] E-mail SecurityCompliance_at_Atlan
ta-Airport.com
Contact us via email at SecurityID_at_Atlanta-Airport
.com Or visit our H-JAIA website
at www.Atlanta-Airport.com/Business/Security
Security is Everybodys Business
20
Security Division Authorized Signatory (AS)
Questions???
Security is Everybodys Business
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Hartsfield-Jackson Atlanta International Airport

• If you have any additional questions or concerns,
  please contact us at any time.
• Thank You!
• City of Atlanta
• Department of Aviation
• Security Division
• And remember
• Security is Everybodys Business