CAPSA Open Meeting

1
CAPSAOpen Meeting 2

• University of Cambridge
• Commitment Accounting System
• Target date 1st October 1999.

2
Agenda

• Progress report (Rachael Padman)
• Computing (James Talbut)
• Training (Hilary Coote)
• Best Practices (Patty Blench)
• General Discussion

3
Central Project Status

• Contracts signed (4.7M)
• Oracle will supply software
• Sun supplying hardware (mostly in place).
• Project team in place in RGO building, most
  building works completed, networking now
  functional.
• Timetable
• CRP team training 12-14 May
• CRP 19 May to 14 June
• User Acceptance team training 3-11 June
• System design frozen 21 June
• Acceptance testing 22 June - 3 August
• End-user training 17 August on
• Live on 18 October? (aiming for 28 Sept).

4
Departmental Status...

• Project team in place
• Malcolm Longair (Head of Dept)
• Rachael Padman (Project manager)
• Simon Jones (Project Secretary)
• Derek Reeds (accounts)
• Kath Burton (accounts)
• Wendy Pettifor (accounts)
• Keith Franklin (stores)
• Meg Staff (PC)
• Patty Blench (OE)
• David Odell (AP)
• Anton King (SP)
• James Talbut (Computing)
• Dave Johnson (Mott Workshop)
• Group representatives (this meeting)
• CAPSA end-users.

5
departmental status (2)

• Project Communications
• Admin group (weekly)
• Team meeting (fortnightly)
• Group Reps / Open meeting (as necessary)
• Web site / archivehttp//www.mraox.ra.phy.cam.ac.
  uk/ -rachael/capsa/index.htmlNote address
  will change shortly!
• Mailing lists being set up (will notify you).
• Hardware
• NT workgroup being established for team and as
  basis of operational system.
• Working group looking at hardware implications
  for groups.
• Minimum spec is known for Windows machines (200
  MHz, 64 Mb, NT4.0).
• There will be a discount from certain suppliers!
• Not clear yet if we can support Macs centrally.
• More from James Talbut.

6
departmental status (3)

• Training
• Skills survey under way.
• Department will provide pre-CAPSA training where
  necessary.
• CAPSA training to be provided at RGO building by
  project.
• More from Hilary Coote.
• Best Practices
• Central team and steering group include an
  Auditor.
• Goal is to promote Best Practices, in terms of
  accountability, transparency, security.
• CAPSA will force us to examine all our
  administrative working practices.
• Patty Blench chairing a working group to examine
  our current practices and to help formulate a set
  of guidelines for the Cavendish (more from Patty
  later).

7
departmental status (4)

• Statement of Work
• Project Bible.
• One for each part of the project (Department,
  central team function etc).
• Basically represents our Project Plan.
• Itemises
• Scope and Objectives -- where the department is
  now and where we want to be.
• Approach -- project organization, roles and
  responsibilities, milestones, controls.
• Control and reporting -- Meetings, problem
  reporting.
• Budget.
• 50 page document, to be completed next week.
• Will appear on the web (may be slightly censored
  to preserve confidentiality where necessary).

8
Final comments

• Thanks to everyone for their help so far!
• Massive project, at every level.
• Vitally important that it works, both for the
  Department and for the University.
• Pace is hotting up we will be asking you for
  more information, more often, and at shorter
  notice! Please continue to help us as much as you
  can.
• Hope that by next Open Meeting we can show you
  some of the software/screens.
• Please keep an eye on the project minutes and/or
  web-site, and keep your groups informed as much
  as you can.
• My door is always open! I may not be there, but
  I will always respond to email and/or phone calls.