Welcome

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Welcome Congratulations!
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Ohio Commission on Minority Health

• Minority Health Month 2007
• Start-up Conference

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Minority Health Month 2007
Ohio celebrates

• Nation celebrates

18th
Minority Health Month
7th year
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The Impact of Minority Health Month

• What is the purpose of celebrating Minority
  Health Month?

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Health Expo 2007

• March 30, 2007 Columbus
• Showcase event
• Health screenings
• Health resources/educational materials display
• Hands-on food and nutrition samples
• Multicultural entertainment
• Display of Commission funded projects
• Mandatory Participation for all MIH, HPT and SLE
  Grantees

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Youre Funded Now What?

• Confirm program activity/dates/place/time
• Program Activity Sheets final confirmations are
  due
• Monday, December 11, 2006
• Make sure that the events are on the statewide
  calendar
• Failure to do so may result in not being
  reimbursed

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Marketing

• Contact local and state elected officials
• Strategize your recruitment plans ahead of time
• Radio, TV., newspapers
• Collaboration/networking
• Develop culturally relevant flyer/brochure
• Submit design/layout for larger promotional items
  (e.g. t-shirts) to the Commission for
  pre-approval
• Printing cost will not be reimbursed without
  proper Commission citation

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Programmatic Reminders

• Cooking Demonstrations
• Must be approved by a Registered
  Dietician/Licensed Dietician
• Provide a transference of skills
• Provide participants with recipes and related
  handouts

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Programmatic Reminders

• Health Fairs
• Demographics must be collected
• Effective packaging and delivery
• Appropriate food, incentives, educational
  materials, and entertainment

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Programmatic Reminders

• Health Screenings
• Referral and follow-up mechanism must be in place
  for those with abnormal findings
• Follow-up with written and verbal communications
• Demographics must be collected

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Programmatic Reminders

• Health Screenings
• Provide a list of local physicians, clinics, etc.
• Provide handouts that are related to the
  screenings
• Provide literature that is up-to-date and
  culturally sensitive

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Programmatic Reminders

• Health Screenings Liability Coverage
• Health care provider(s) must provide evidence of
  liability coverage
• Must be staff of the health care provider(s)
• Volunteers must provide individual liability
  coverage

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Programmatic Reminders

• Manicure/Pedicure Barber/
• Cosmetologist Services
• Required to document liability coverage
• Board Cosmetology certification is required
• Carry license to premises

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Programmatic Reminders

• Selection of speakers
• Importance of reviewing resumes
• Culturally sensitive approach
• Presentations must have age and gender
  appropriateness

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Programmatic Reminders

• Retail sales is prohibited
• Product promotion is prohibited
• Events must be open to the public and FREE of
  charge

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Programmatic Reminders

• Nepotism
• Segregation of Duties
• Signature Authority

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Programmatic Reminders

• Program Incentives
• Cash awards are prohibited
• Gift certificates are an allowable cost.
• However, they must not be redeemable for alcohol
  and tobacco related products.

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Fiscal Reminders

• MHM is paid on a reimbursement basis
• Do not spend a disproportionate amount of
  Commission funds for speaker(s)
• Out-of-state travel costs are not permitted or
  reimbursable
• Reimbursement for health screenings will be on a
  per unit (per-person) cost basis

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Fiscal Reminders

• Personal Service Contracts for the events should
  be specific, in writing, and must be signed by
  each party
• Self-purchasing is disallowed space, books,
  pamphlets, printing, staff etc
• Up to 10 of the budgeted amount for each event
  can be used for healthy refreshments

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Fiscal Reminders

• Physician time for medical examinations is a
  disallowed cost
• Utilize the mammography guidelines (available at
  the Commission)
• Rental fees should be inclusive of all related
  costs for example janitorial, security, etc.

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Final Date for Budget Revisions
Friday
February 15, 2007
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The Day of Your Event

• Signage
• Festive atmosphere
• Registration w/sign-in sheets
• Prepare to collect demographics

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Final Report

• A final report is due 15 days after the last
  event and no later than May 15, 2007
• Final report located on the Commission website
  www.mih.ohio.gov
• Submit an itemized expense report
• Only those items listed on the approved budget
  will be reimbursed

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Final Report

• Retain and submit copies of supporting
  documentation for Commission related
  expenditures i.e. receipts, invoices, etc.
• Failure to submit a final report will result in
  non-reimbursement
• Retain all supporting documentation until you
  have received an approved final report.

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Local MHM Kickoff
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Local MHM Kickoff

• Available Funds
• Up to 5,000 for each of the major cities Akron,
  Cleveland, Cincinnati, Columbus, Dayton, Toledo,
  Youngstown
• Up to 2,000 for the smaller cities
• There must be a minimum of two funded agencies
  within each city to qualify for local kickoffs
• History of Local Kickoffs in 2006

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Local MHM Kickoff

• Inform community of upcoming activities
• Promote minority health programs in the community
• Demonstrate community collaboration and
  cooperation
• Not for promotion of lead agency

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Eligibility Criteria

• Must be a Commission grantee
• Mandatory 30 day Local Calendar of Events
• Ability to deposit and track funds in a separate
  account
• Due date to submit the lead Agency Application is
  December 11, 2006

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Local MHM Kickoff Lead Agency Responsibilities

• Complete application forms Program Description,
  Proposed Activity and Budget
• Coordination of local event between April 1st and
  April 7th
• Establish and convene local kickoff meetings
• Be in contact with funded minority health month
  grantees and others for Local Calendar
• of Events and participation in kickoff

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Local MHM Kickoff Lead Agency Responsibilities

• Engage with media/public relations
• Invite local and /or state elected officials to
  participate at the kickoff
• Invite local Commissioner (s)
• Pay approved expenses in a timely manner

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Local MHM Kickoff Lead Agency Responsibilities

• All Commission funded projects are required to
  participate in their citys local kickoff
• For local kickoff ideas, refer to the Lead Agency
  Application
• Submit an itemized Final Report with supporting
  documentation (receipts, bills, invoices, etc.)
  to the Commission by no later than May 15, 2007

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MHM Important Dates

• December 11, 2006
• MHM Activity Sheets Due final confirmation
• Lead Agency Application Due
• February 15, 2007
• MHM Budget Revision Deadline
• May 15, 2007
• Final Due Date for MHM Final Reports

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Ohio Commission on Minority Health 77 S. High
Street, 7th Floor Columbus, Ohio
43215 Telephone [phone] Fax
[phone] Web Page http//www.mih.ohio.g
ov
Venita OBannon Fiscal Specialist Venita.OBannon_at_
ocmh.state.oh.us
Tamira M. Moon Program Specialist Tamira.Moon_at_ocmh
.state.oh.us