Project Management

1
Project Management

• Mary Jennings, PMP

2
Project Management Missteps

• Work began in 1959
• Estimate 4 years, AU7 million
• Actual 14 years, AU102 million
• Architect returned to Denmark after 9 years,
  never to return to Australia

3
Objectives

• What is Project Management?
• When are Project Management techniques
  applicable?
• Where can I get more information on Project
  Management?
• What is involved with Project Management?
• What Project Management tools are available?

4
Who are project stakeholders?
5
Goals of Project Management

• Successful completion of project
• Functionality
• Schedule
• Cost
• while managing stakeholder expectations

6
When are Project Management techniques
applicable?

• (What is a project?)
• Project Management techniques are applicable when
  the task
• Has a beginning and an end
• Is unique
• vs. Ongoing Operations

7
Examples of Projects

• Software development
• New product development
• Building construction
• Landscaping
• Conventions and conferences

8
Examples of Ongoing Operations

• Service laboratory
• Customer service
• Manufacture of established product
• Generally, Project Management techniques are not
  directly applicable.

9
Project Management reference materials

• Project Management A Systems Approach to
  Planning, Scheduling and Controlling by Harold
  Kerzner
• Effective Project Management by Robert K.
  Wysocki and Rudd McGary
• Project Management Body of Knowledge
  (PMBOK)Project Management Institute www.pmi.org
  (some content for members only)

10
PMBOK organization

• Divides Project Management into
• 42 processes
• 5 process groups
• Initiating
• Planning
• Executing
• Monitoring/controlling
• Closing
• 9 knowledge areas

11
Scope Management

• Ensure that the project includes all the work
  required (and only the work required)
• Define the scope with project stakeholders, with
  formal sign-offs
• Control changes to scope
• Plan verification of end result

Cost
Time
Scope
12
Time Management

• Ensure timely completion of project
• Develop project schedule
• Define tasks
• Identify sequence dependencies
• Estimate effort for each task
• Monitor schedule

13
Cot Management

• Ensure that project is completed within approved
  budget
• Plan resources
• Produce budget
• Monitor costs and control changes to budget

14
Quality Management

• Ensure project will satisfy needs
• Quality planning relevant standards and how to
  satisfy them
• Quality assurance and quality control monitor
  on a regular basis!

15
Human Resource Management

• Make the most effective use of people resources
• Organizational planning roles and
  responsibilities
• Team development identify training needs

16
Communications Management

• Ensure appropriate generation, dissemination,
  storage, and final disposition of information
• Plan who needs information, how often, media,
  from whom
• Status reporting
• Closure formalize completion of phase or project

17
Risk Management

• Identify, analyze, and respond to project risk
• Identification
• Analyze risks and plan prevention and response
• Monitor risks during project execution

18
Procurement Management

• Acquire goods and services from outside the
  organization
• Plan procurement
• Obtain bids and choose from among sellers
• Manage seller relationship
• Settle contract

19
Integration Management

• Project Management Plan Components
• Work Plan (GANTT)
• Procurement Plan
• Quality Plan
• Risk Plan
• Communication Plan
• Change Management Plan
• Constraints and Assumptions

20
Project Management Tools

• Microsoft Project
• Work breakdown structure (WBS)
• Dependencies among tasks
• Estimates
• Resource assignment
• Expenses
• Progress tracking
• Microsoft Project Enterprise
• Adds interproject dependencies, issue tracking,
  risk management, status reporting, integrated
  time reporting
• Small projects MS Excel
• Freeware Basecamp

21
PMP Certification Requirements

• 35 hours of Project Management education
• BA or BS and 3 years of PM experience,
  orAssociate degree or high school diploma and 5
  years of PM experience
• Pass the PMP exam

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Summary

• Why use project management
• What is it, and when are project management
  processes applicable
• Where to find additional information
• What knowledge areas are covered in the PMBOK
• Tools
• PMP Certification

23
Exercise Risk Management

• List 5 risks associated with the project
  Dissertation
• Complete a risk analysis form for any one of the
  risks