Florida Atlantic University Environmental Health and Safety

1
Florida Atlantic UniversityEnvironmental Health
and Safety
Building Safety Personnel Program
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Building Safety Personnel (BSP) Program

• Program Overview
• Formally known as Building Supervisor Program
• Sub-Committee
• Formed to evaluate program
• Implement changes
• Reports to University Safety Committee

Sub-Committee
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EMERGENCY MGMT- OVERVIEW

• Emergency Operations Plan (EOP) PREPAREDNESS,
  RESPONSE, RECOVERY
• Follow NIMS/ICS model for handling emergencies
• Includes Emergency Operations Center (EOC)
• Includes Annexes Hazard Specific
• Fire, Hurricane, Hostile Intruder
• Occupant Emergency Plans
• Continuity of Operations (COOP) RECOVERY
• Mission Essential Functions (MEFs)
• 12 hour/30day rule MEFs need to be continued
  within 12 hours of being suspended and for up to
  30 days if primary facilities are rendered
  inoperable.

4
BSP Program

• Occupant Emergency Plans BSP Program!
• Addresses responses to emergency events
• Shelter in Place
• Evacuation
• Other
• University-wide program

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HAZARDS

• Types
• Natural
• Severe weather Tornadoes, Lightning, Hurricanes
• Flooding
• Wild Fires
• Man-Made
• Fires, Hostile Intruder, Civil Disturbances,
  Explosions
• Technological Cyber-Terrorism

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RISKS OF HAZARDS

• Impact on human life injury, illness, death.
• Impact on the organization property damage,
  reduced ability to continue academic, research,
  business functions.
• Impact on the environment spills, contamination
• Occupational issues unsafe work environment

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BSP Program 3 Groups

• Group 1
• Building Safety Administrator
• Planning COOP/Emergency
• Determined from the occupancy of the building in
  question, for example,
• Majority of building occupants are part of
  programs under their purview
• They are the highest ranking individual stationed
  in the building
• Not required to be stationed in the building they
  oversee

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Key Points for Administrators

• Be familiar with emergency plans, be involved in
  the review process
• Be involved in the appointment process of
  personnel within the buildings they oversee
• Communicate any University policy or Functional
  Unit plan changes to all Safety Supervisors under
  their purview as well as other Functional Units
• Support and help Safety Supervisors with
  compliance issues regarding building occupants
  and act as a liaison for other units

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Key Points

• Ensure that Safety Supervisors have necessary
  clearance for duties (e.g. Tier 2 Essential
  Personnel cards)
• Ensure that this role is accommodated for given
  the other day-to-day roles and responsibilities
  that Groups 2 and 3 assume
• Support Program components
• Training
• Planning
• Leadership
• Time
• Be knowledgeable of the program!

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BSP Program 3 Groups

• Group 2
• Building Safety Supervisor
• Planning and Implementation
• Determined from the occupancy of the building in
  question, for example,
• Majority of building occupants are part of
  programs they are familiar with
• Familiarity with building layout and occupants
• Stationed in the building they oversee or
  assigned to clusters of buildings that they are
  stationed in immediate proximity to.

MAIN contact for first responders, EHS and
others for the building
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Key Points for Safety Supervisors

• Be familiar with emergency plans, be involved in
  the review process
• Be involved in the appointment process of
  personnel within the building
• Acquire knowledge of the assigned building
• Locations of exits, fume hoods, hazardous
  material areas, mechanical rooms, safety
  equipment fire extinguishers, fire alarm panels,
  control and shut-off valves emergency phones as
  well as areas of rescue.
• Accompany, when warranted, the State Fire
  Marshall during building inspections.

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Key Points for Safety Supervisors

• Report any unsafe conditions to EHS or
  University Police.
• Know how to identify individuals requiring
  assistance and inform emergency responders of
  their location during an emergency. Include
  general idea of condition (wheelchair bound,
  injured, etc)
• Prepare a checklist of tasks to be performed by
  the Building Safety Representatives.
• Communicate plan changes to all Building Safety
  Representatives.
• Participate in meetings/updates.

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Building Safety Supervisor Binder

• Each Building has 2 binders (under the care of
  the Safety Supervisors)
• Contents
• Important Phone numbers
• Authorizing documents University Polices
• Crisis Action Guide
• Emergency Planning Documents COOP, ERP etc.
• Floor Plans with Life Safety Systems information,
  areas of rescue etc.
• Building Contacts sheet, notification trees.
• Training Logs
• Other Info

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FLOOR PLANS

• Effort within the Division of Facilities to
  provide marked floor plans.
• Surveys conducted university-wide
• Floor Plans will be provided with the following
  indicated
• Life safety systems fire alarm panels,
  extinguishers, AED
• Shut off valves water, gas
• Locations of mechanical and electrical rooms
• Location of emergency generators
• Location of chemical, biological, radiological
  labs
• Ground floor fire hydrants, main shut offs, etc.

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BSP Program 3 Groups

• Group 3
• Building Safety Representative
• Implementation
• Determined from the occupancy of the building in
  question, for example,
• Majority of building occupants are part of
  college or division floor rep.
• Different programs within building
  departmental/unit rep.
• Stationed in the building they oversee

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Building Safety Representative

• Qualifications
• Representatives must be 12-month employees
  with a good understanding of the facilities and
  programs within their assigned department or
  unit. The ideal candidate has an eye for detail,
  is willing to follow direction, and has a calm
  demeanor in a crisis.
• Training
• Emergency Evacuation
• Sheltering in Place
• Severe Weather
• Other

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Building Safety Representative

• Duties
• Participates in an annual or semi-annual update
  meeting.
• Understands the evacuation plan for the building.
• Assures that it is posted conspicuously
  throughout the department or unit.
• Maintains a departmental or unit emergency
  contact list.
• Pays attention to and reports safety or
  maintenance issues.

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Alternates

• The Building Safety Supervisor is the only group
  to have an alternate.
• Role
• An alternate will follow the same job description
  and guidelines
• Assume the duties of the position
• if the appointed person is not available,
• if the appointed position is vacated without
  replacement or
• if the appointed replacement is undergoing or has
  yet to undergo required training.

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BSP Database

• Used for personnel and training tracking
• Can perform queries and print reports for
  example
• Building Safety Personnel by Campus and Building
• Building Safety Personnel by Name
• At this time, maintained by EHS, however
• Will be hosted on the Emergency Planning and
  Response website
• Access will be given to Safety Supervisors to
• Update quarterly or when a change in personnel
  occurs
• Review for accuracy
• Can export information for call out and text
  messaging alerting

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ESSENTIAL PERSONNEL CARD

• All Safety Representatives should check with
  their Unit Leader in determining if they are
  essential personnel and to what group they
  belong.
• Level1
• Tier1
• Tier2
• All Safety Supervisors are Tier 2 Personnel

http//www.fau.edu/financial/ep.php
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CRISIS ACTION GUIDE

• A University community safety guide.
• Building Safety Personnel procedures are tailored
  from these.
• Addresses a variety of events.
• Should be disseminated to all.
• Located
• http//www.fau.edu/admin/EmergencyInformation.php
  

• KNOW IT!!

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CRISIS ACTION GUIDE

• Evacuation Shelter in Place
• Fire safety Suspicious Packages
• Severe Weather Hurricane preparedness
• Civil Disturbances Catastrophic Events
• Hazardous Material Incidents Reporting Crimes
• Sexual Assault Utility Crises
• Security Access Medical Emergencies
• Campus Violence Psychological Crises
• Important Phone Numbers
• Those in green have tailored procedures for
  Safety Supervisors.

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TRAINING

• Onsite training for Safety Reps
• Evacuation
• Shelter in place
• Utility Issues planned/unplanned
• Hurricane preparedness and recovery
• Other information
• Card Access and Essential Personnel Program
• FAU Alert
• Hazard Communications
• Blood borne pathogens
• Suspicious packages

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EMERGENCY EVACUATION
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EVACUATION INFORMATION

• Should be displayed in a visible location in the
  building for a quick reference in case of an
  emergency
• This information includes
• Evacuation routes
• Evacuation guidelines
• Emergency telephone numbers
• Plan escape procedure and escape routes
• Know the locations of the two closest exits and
  be familiar with the path that leads to the
  outside

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EVACUATION PLAN

• What is it?
• It is floor plan with exit routes marked.
• Who develops it?
• It is prepared by a qualified architect.
• Where can it be found?
• It is posted or mounted in a hallway or close to
  an exit door or elevator.

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EVACUATION PLAN

• Routes
• Assembly Areas
• Procedures

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PRIMARY AND SECONDARY ESCAPE ROUTES

• Primary Route The one that is closest to you
• Secondary Route the one that is further away.
• Sometimes routes cannot be used due to the
  emergency event at hand
• The emergency event or threat is occurring in or
  near the route.

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Example of the 5th Floor Plan
Diagrams are posted on the wall by the exit doors
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Example of ½ of the 2nd Floor Plan
Diagrams are posted on the wall by the exit door
Woman's Room
Mens Room
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ASSEMBLY AREA

• Know your assembly area outside the building
• Building Evacuation PointsBoca Raton
  CampusDavie CampusFt. Lauderdale CampusJupiter
  CampusSeaTech CampusTreasure Coast Campus

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WHEN TO EVACUATE

• If fire alarm is sounding and visual signals
  activated
• Fire
• Smoke
• Bomb threat
• Hazardous material spill (large or vapors)
• Rapidly deteriorating safety conditions
• Other incidents where evacuating is needed (if in
  doubt, call University Police)
• Easiest way to notify building occupants of need
  to evacuate is to activate the fire alarm, if not
  already activated

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WHEN NOT TO EVACUATE

• When fire alarm is not sounding or visual signals
  inactive and
• No evidence of rapidly deteriorating safety
  conditions e.g. fire, smoke, bomb threat, spill.
• Localized hazard conditions (not spreading)
• Hostile Intruder/s (when occupants cannot safely
  do so)
• INSTEAD
• Without compromising your safety, make an effort
  to get to the area of the emergency or get an
  explanation from a reliable source about the
  nature of the emergency.
• Notify University Police and Environmental Health
  and Safety and Building Safety Supervisor and
  alternate

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INDIVIDUALS REQUIRING ASSISTANCE

• Individuals requiring assistance should go to
  their area of refuge and request assistance from
  others. Able-bodied persons should assist in the
  evacuation of individuals who require assistance.
• The assistance may be in the form of the
  following
• Be familiar with the people requiring assistance
  who are routinely in your work area.
• Inform hearing impaired people that they have to
  evacuate.
• Assist visually impaired people to an exit
  stairway.
• Inform emergency personnel of the location of
  people inside the building who need help
  evacuating.
• In the extreme case that you must physically
  evacuate a person, ask how to safely carry/assist
  them.

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A TYPICAL FIRE SCENARIO

• From the time a fire starts, smoke detectors may
  operate within 1 minute.
• Room temperatures at the ceiling when flashover
  occurs can reach 1,400 degrees.
• Flashover can occur within 4 minutes from the
  time a fire starts.
• From the time a fire starts, you generally will
  have less than 5 minutes to get out alive.

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Fire is accessed and water is now being applied
to the fire
911 notifies fire dept. and fire dept. responds
Count heads, notify occupants, call fire dept.
Alert occupants of fire
Flashover Occurs
0 1 2 3
4 5 10
15 20







TIME LINE (minutes)
A fire starts in your building and is activated
by the smoke detector
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FIRE PROTECTION SYSTEMS

• Modern office buildings are designed with fire
  detection and suppression facilities to protect
  life and property from fire.
• Be familiar with fire protection systems and
  their locations.

HEAT DETECTORS
SPRINKLER SYSTEMS
SMOKE DETECTORS
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FIRE PROTECTION SYSTEMS

• The fire alarm pull stations are located by the
  exit doors leading to the stairwells.
• In an emergency, notification will be provided by
  a fire alarm that includes an audible and visual
  signal, or via the intercom system.

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DUTIES RELATED TO SAFETY REPRESENTATIVES

• Maintain a list of staff in the department,
  including those who may need assistance.
• Order people to evacuate and ensure common areas
  closest to your occupied spaces are cleared
  (restrooms, break rooms, etc)
• Direct people to assigned areas assembly areas
  and areas of rescue and take head count

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DUTIES RELATED TO SAFETY REPRESENTATIVES

• Assist emergency responders and safety
  supervisors regarding location of individuals
  requiring assistance and department contents or
  operations.
• Keep evacuation procedures up to date and
  available
• Complete duties assigned to you by Safety
  Supervisor and give update

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GET OUT and STAY ALIVE!
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SHELTER IN PLACE
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SHELTER IN PLACE

• What to know
• When to shelter in place
• Hazard is in immediate the vicinity or building
  and
• It is dangerous to evacuate
• What to do
• Hazard-based response
• Hazardous Material
• Tornado/Severe Weather
• Hostile Intruder
• Other

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SHELTER IN PLACE

• What hazards may warrant Shelter in Place action?
• Hazardous Materials spill
• Severe Weather
• Hostile Intruder situation where evacuation is
  not an option
• Safety threats/emergency events in other
  buildings
• Other

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INDIVIDUALS REQUIRING ASSISTANCE

• Individuals requiring assistance should go to
  their area of refuge and request assistance from
  others. Able-bodied persons should assist in the
  sheltering in place of individuals who require
  assistance.
• The assistance may be in the form of the
  following
• Be familiar with the people requiring assistance
  who are routinely in your work area.
• Inform hearing impaired people that they have to
  shelter in place.
• Assist visually impaired people to an appropriate
  shelter-in-place area.
• Inform emergency personnel of the location of
  people inside the building who are sheltering in
  place.
• Ask how to safely carry/assist them in the
  extreme case that you must physically move a
  person to an area better suited to sheltering in
  place,

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SHELTER IN PLACE
General e.g. HAZMAT spill. Buildings HVAC
system is shut off and it is acceptable to keep
within the confines of the building envelope
Severe Weather e.g. Tornados/Lightning. Interior
rooms or hallways and away from windows.
Lock down e.g. Civil Unrest or Hostile
Intruder. Individual rooms that can be locked are
best. DO NOT USE BATHROOMS
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DUTIES RELATED TO SAFETY REPRESENTATIVES

• Maintain a list of staff in the building,
  including those who may need assistance
• Order people to shelter in place and ensure those
  in common areas closest to your occupied spaces
  are informed (restrooms, break rooms, etc)
• Direct people to appropriate areas to shelter
  depending on emergency (general, severe weather
  or lockdown)

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DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES

• Assist emergency responders and Safety
  Supervisors regarding location of individuals
  requiring assistance and department contents or
  operations.
• Keep sheltering in place procedures up to date
  and available
• Complete duties assigned to you by the Safety
  Supervisors and give updates

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CARD ACCESS AND LOCKS

• Should the event necessitate a building lock
  down, those buildings with card access will be
  instantly secured. This can be done from within
  the University Police dispatch center.
• Officers will also respond and verify there are
  no standing open or propped doors. Safety
  supervisors and representatives may be contacted
  to assist if available.
• Only building occupants who possess essential
  personal cards will be able to gain access, until
  such a time normal operations can resume.

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HURRICANES

• Storm Terms
• Tropical Depression lt38mph
• Tropical Storm 39mph 73mph
• Hurricane gt73mph
• Watch vs Warning
• Watch storm conditions within 36 hours
• Warning storm conditions within 24 hours
• Intensity categories Saffir-Simpson Scale
• Cat 1 74mph 95mph
• Cat 2 96mph 110mph
• Cat 3 111mph 130mph
• Cat 4 131mph 155mph
• Cat 5 gt 155mph

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HURRICANE DUTIES

• Pre-season (threat)
• Update plans and procedures and inform unit
• Photograph facilities offices, labs etc
• Print hurricane guidelines card and perform
  assessment
• Pre-event
• Print damage assessment forms
• Assign duties to staff
• Secure offices, labs, equipment
• Advise staff to take personal items home
• Post-event
• Record and report damages for repair and
  reimbursement

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UTILITY ISSUES

• What to know
• Types of Utilities in your area (gas, propane,
  plumbing, electrical)
• Leak vs. outage
• What to do (dependant on degree or severity)
• Utility outage
• Utility leak/break
• Notification (University Police or campus
  security then Work Control)

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SUSPICIOUS PACKAGES

• What to know
• Any item out of place and considered unusual
  should be treated with caution until
  identification can be made.
• What to do
• Do not handle suspicious items, secure the area
  and notify the University Police.
• If you make contact with any suspicious material
  (powder or fluid) immediately secure the area,
  rinse hands and other contact areas with soap and
  water and notify the police department.

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HAZARD COMMUNICATION

• What is it?
• Information about hazardous materials and
  associated protective measures.
• Why is it needed?
• To protect employees handling materials from
  exposure.
• How is this done?
• Through plans, labeling, Material Safety Data
  Sheets, inventories, and training.
• Why might I need to know about this?
• The building ay house hazardous materials in
  teaching/research labs, mechanical shops,
  janitorial supply areas, pipelines.
• You may be a source of information for first
  responders and building safety supervisors.

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FAU Hazard Communication Plan

• What is it?
• EHS procedures for
• Inventories
• Labeling
• MSDSs
• Non-routine tasks
• Piping Systems
• Training
• Multi-owner sites (construction or renovation
  projects)

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Routes

• Entry to Body
• Inhalation (breathing)
• Ingestion (eating)
• Absorption through the skin
• Injection (needles, glass, metal)
• Exposure to Building Occupants
• Spills surfaces such as floors, walls,
  equipment.
• Aerosolization dispersal of material through
  the air or throughout building via HVAC system.
• Breaks in pipes or lines.

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Hazard Information

• Labels
• Types
• ANSI (American National Standards Institute)
• NFPA (National Fire Protection Agency)
• HMIG (Hazardous Materials Identification Guide)
• DOT (Department of Transportation)
• MSDS
• What they are
• Where to find them

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Labels
HMIG
ANSI
NFPA
DOT
Color Coded Pictogram Words 9 Hazard Classes

• Consists of
• Signal Word
• Danger
• Warning
• Caution
• Hazard Listing
• Precautionary Statement
• First Aid Measures

• Degrees of Hazard
• 4 Extreme
• 3 Serious
• 2 Moderate
• 1 Slight
• 0 Minimal

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Facility and Equipment Markings and Important
Symbols
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BLOODBORNE PATHOGENS

• What are they?
• Microorganisms and viruses in blood and body
  fluids that can cause disease in humans. Includes
  bloodborne diseases such as HIV, Hepatitis B, C,
  and D, syphilis, malaria.
• Why do I need to know about this?
• There may be an emergency in the building
  involving blood
• The building you work may house BBP or OPIM in
• Teaching/research labs
• In an emergency event
• You are a source of information for first
  responders and safety supervisors.

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What to know

• ROUTES OF EXPOSURE
• Transfer of contaminated blood by objects or
  environmental surfaces from spills or injury
• HBV can survive 1 week outside at room temp.
• Parenteral piercing the mucous membranes or the
  skin barrier through needlesticks, cuts,
  abrasions and human bites.
• Sharp instrument injury and pre-existing lesions
  provide an entry
• Mucous membrane contamination of the eye, nose,
  or mouth resulting from splashes, spraying, and
  splattering of blood or body fluids (aerosol
  formation)
• UNIVERSAL PRECAUTIONS
• Treat all blood and OPIM as potentially
  infectious for BBP
• does not matter where source originated
• does not apply to body excretions/secretions
  unless visibly contaminated with blood or OPIM

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BBP Standard

• The standard outlines policy and procedures to
  protect workers that includes
• Exposure determination employees with reasonably
  anticipated contact with BBP in their job
  classification and procedures
• Initial and annual training
• Engineering controls and safe work practices
• Immunization and post exposure procedures
• Hazard communication, proper waste disposal,
  exposure control plan

For those who do not work with BBP or OPIM, if
you are exposed the post exposure procedures
aspect of the standard would apply.
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FAU ALERT
Call Out
Sirens
Text Message
E-mail
MyFAU
Home Page
Voicemail
News Media
Hotline
Operator
Web pages
Bldg Personnel
These are the various means FAU uses to
disseminate information to the University
community regarding an emergency. Visit
www.fau.edu/ehs for more information
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Key Points

• Report any unsafe conditions to EHS or
  University Police and then the Safety Supervisor
  or alternate.
• Know how to identify individuals requiring
  assistance and inform emergency responders and
  safety supervisors of their location during an
  emergency. Include general idea of condition
  (wheelchair bound, injured, etc)
• Always keep University Police and Safety
  Supervisors informed
• Ensure that your Shelter-In-Place and Evacuation
  plans are up-to-date and communicated to those
  whom you will direct (department/floor/etc.)

65
Key Points

• Ensure that common areas assigned to you
  (restrooms, break rooms, classrooms, hallways,
  etc.) are checked and cleared or occupants of
  these areas are clearly informed as to what
  action to take.
• Communicate changes and issues related to the
  building and emergency planning to your
  department leadership and Safety Supervisor
• Distribute the Crisis Action Guide to all

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Importance of having BSP Program

• Help first responders through first-hand
  knowledge of the building and contents.
• Information dissemination within the building as
  quickly as possible to avoid health or safety
  issues.
• Help those in need in an emergency event or
  threat e.g. individuals with disabilities.
• All leading to reduced injury and property damage.

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Important!

• BSP Program (Building Safety Personnel)
• http//www.fau.edu/facilities/ehs/safety/Emergency
  -Planning.php
• Crisis Action Guide
• http//www.fau.edu/admin/EmergencyInformation.php
  
• Card Access
• http//www.fau.edu/police/cardaccess.php
• Fire Safety
• http//www.fau.edu/facilities/ehs/safety/fire-safe
  ty-program.php

68
Important!

• Evacuation Assembly Areas
• Boca Raton http//www.fau.edu/facilities/ehs/info
  /BldgEvacPoints-Boca.doc
• Davie http//www.fau.edu/facilities/ehs/info/Bldg
  EvacPoints-Davie.doc
• Fort Lauderdale http//www.fau.edu/facilities/ehs
  /info/BldgEvacPoints-FLL.doc
• Jupiter http//www.fau.edu/facilities/ehs/info/Bl
  dgEvacPoints-JDM.doc
• Sea Tech http//www.fau.edu/facilities/ehs/info/B
  ldgEvacPoints-ST.doc
• Treasure Coast http//www.fau.edu/facilities/ehs/
  info/BldgEvacPoints-TC.doc

69
Important!

• Hurricane Information (FAU Hurricane Info)
• http//www.fau.edu/facilities/ehs/safety/Emergency
  -Planning.php
• Utilities
• http//www.fau.edu/facilities/pp/
• Chemical Safety MSDS
• http//www.fau.edu/facilities/ehs/info/MSDS.php
• Biological Safety incl. BBP
• http//www.fau.edu/facilities/ehs/safety/biologica
  l-safety-programs.php

70

• Thank you for your participation!
• Questions?
• Call [phone] or e-mail ssookhoo_at_fau.edu
• If no questions click here to let us know that
  you have completed this training.