Six Sigma - A Breakthrough Strategy

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5 S
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5
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5 S Technique

• The 5 - S practice is a technique used to
  establish and maintain quality environment in an
  organization. The name stands for 5 Japanese
  words -
• Seiri
• Seiton
• Seiso
• Sieketsu
• Shitsuke

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Seiri Sort out items and discard the unnecessary

• Check
• 1.Do you find items scattered in your workplace?
• 2.Are there boxes, papers and other items left
  in a disorganized manner?
• 3.Are there equipments and tools placed on the
  floor?
• 4.Are all items sorted out and placed in
  designated spots?
• 5.Are the tools properly sorted and stored?

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Seiton Arrange a place for everything.
Everything in its place.

• Check
• 1. Are passages and storage places clearly
  indicated?
• 2. Are commonly used tools separated from
  those seldom used?
• 3. Are containers and boxes stacked up
  properly?
• 4 .Are fire extinguishers and hydrants readily
  accessible?
• 5. Are there grooves, cracks or bumps on the
  floor which hinder work or safety?

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Seiso Clean your workplace thoroughly.

• Check
• 1. Are the floor surfaces dirty?
• 2. Are machines and equipment dirty?
• 3. Are wires and pipes dirty or stained?
• 4. Are machine nozzles dirty by lubricants and
  inks?
• 5. Are shades, light bulbs and light reflectors
  dirty?

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Seiketsu Maintain a standard.

• Check
• 1. Is any ones uniform dirty and untidy?
• 2. Are there sufficient lights?
• 3. Is the noise or heat at your workplace
  causing discomfort?
• 4. Is the roof leaking?
• 5. Do people eat at designated places only?

See detailed audit worksheet at the end of this
section
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Shitsuke Train people to be disciplined

• Check
• 1. Are regular 5 - S checks conducted?
• 2. Do people clean up without reminders?
• 3. Do people follow rules and instructions?
• 4. Do people wear their uniforms and safety
  gears properly?
• 5. Do people assemble on time?

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5 S Audit worksheet...
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1. Seiri - OrganizationStratification management
and dealing with the causes

• Throw away things that are not needed
• Deal with causes of dirt leaks and noise
• Organize cleaning the floors and housecleaning
• Treat defects, leakage and breakage
• Organize the storage of parts and files
• Policy of One-is-best
• - one set of tools/stationery
• - one page form/memo
• - one day processing
• - one stop service for customer
• - one location file

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2. Seiton - NeatnessFunctional storage and
eliminating the need to look for things

• Everything has a clearly designated name place
• 30-second retrieval and storage
• Filing standards and control
• Zoning and placement marks
• Eliminate covers and locks
• First in, first out arrangement
• Neat notice boards (also remove obsolete notices)
• Easy-to-read notices (including zoning)
• Straight-line and right angle layout
• Functional placement for materials, parts, tools
  etc

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3. Seiso - CleaningCleaning as inspection and
degree of cleanliness

• Individual cleaning responsibility assigned
• Make cleaning and inspection easier
• Regular sparkling cleaning campaigns
• Cleaning inspections and correct minor problems
• Clean even the places most people do not notice

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4. Seiketsu - StandardizationVisual management
and 5-S standardization

• Transparency ( e.g. glass covers for see-through)
• Inspection OK marks or labels
• Danger zones marked on meters and switches
• Danger warning signs and marks
• Fire extinguisher and Exit signs
• Directional markings on pipes, gangways etc
• Open and shut directional labels on switches etc
• Colour-coded pipes

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Seiketsu - Standardization...Visual management
and 5-S standardization

• Foolproofing (Poka-yoke) practices
• Responsibility labels
• Electrical/telephone wire management
• Colour coding - paper, files, containers etc
• Prevent noise and vibration
• Department/office labels and name plates
• Park-like environment (garden office/factory)

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5. Shitsuke - DisciplineHabit formation and a
disciplined workplace

• All-together cleaning
• Do daily physical exercise all together
• Practice pick-up components and rubbish
• Wear your safety helmet/gloves/shoes etc
• Public-space 5-S management
• Practice dealing with emergencies
• Execute in individual responsibility
• Good telephone and communication practices
• Design and allow the 5-S manual
• Seeing-is-believing check for 5-S environment