Orientation for New Teachers

1
Orientation forNew Teachers

• Office of Human Resources
• Boston Public Schools
• 26 Court Street, 3rd Floor
• Boston, MA 02108

2
Mission
As the birthplace of public education in this
nation, the Boston Public Schools is committed to
transforming the lives of all children through
exemplary teaching in a world-class system of
innovative, welcoming schools.

• We partner with the community, families and
  students to develop within every learner the
  knowledge, skills and character to excel in
  college, career and life.

3
Required Documents

• Employment Forms
• CORI/SORI
• You cannot work until your CORI is cleared!
• Checked every 3 years.
• Form W4 Employees Withholding Allowance
  Certificate
• Form M4 Massachusetts Employees Withholding
  Exemption Certificate
• Direct Deposit form with voided check
• Form I-9 Employment Eligibility Verification
• Social Security card
• Required by City of Boston Treasury
• Acceptable Network Use Policy
• Boston Retirement System
• Enrollment in your pension plan
• Statement of Social Security
• You are not contributing to Social Security

• Education Certification Forms
• Proof of licensure
• Letter of outside service
• Transcripts
• Undergraduate and/or graduate
• Health Life Insurance Forms
• BPS Health Insurance Notification
• Health Insurance Enrollment
• Life Insurance Enrollment

4
Office of Human ResourcesStaffing Managers

• Tomeka Cribb-Jones, Senior HR Network Liaison
  Voc/Tech Network
• tcribb_at_boston.k12.ma.us
• 617.635.6582
• Lauren McLean-Britt, High School Network
• lmcleanbritt_at_boston.k12.ma.us
• 617.635.9646
• Diane Daniels, Network E F
• adaniels2_at_boston.k12.ma.us
• 617.635.9088
• Earnest Offley, Network A C
• eoffley_at_boston.k12.ma.us
• 617.635.9610
• Michelle ONeill-Turner, Network B D
• moneilturner_at_boston.k12.ma.us
• 617.635.1685

• HR Network Liaisons are your advocates. If you
  incur any problems as a new employee, contact
  your Network Liaison promptly. This includes
  questions about your paycheck, your step and
  grade on the pay schedule, and licensure.
• If you have questions about benefits, contact the
  Health Benefits Office, City of Boston
  617.635.4570.

5
Rights and ResponsibilitiesOffice of Equity,
617.635.9654

• Rights
• You have a right to be free of discrimination or
  harassment at school or in the workplace.
• Responsibilities
• Report episodes of discrimination or harassment
  that you observe or experience.
• Do not discriminate or harass other people.
• Respect
• Avoid discrimination and harassment by treating
  other people with tolerance and respect.

6
Professionalism

• You are a representative of the district while
  employed
• Dress appropriately
• Maintain a customer focus students, parents,
  community, colleagues, partners
• Adhere to District policies (Superintendents
  Circulars and procedures

7
Confidentiality

• Student information is private
• Dont discuss a student except with other
  teachers, his or her parents, and administrators
• Be careful everywhere
• Defamation (slander and libel) put you at risk
• Facebook posts, Tweets, blogs, BPS e-mail, BPS
  voicemail, report cards, other correspondence

8
BPS Property

• Electronic Devices
• Computers, laptops, e-mail, phone
• Use only for official business not for personal
  use or profit
• Network access
• Monitored, discoverable, searchable, retrievable

9
Licensurewww.bostonpublicschools.org/teaching-req
uirements

• Proof of Licensure must be provided at NTO
• Massachusetts and federal law mandate all
  teachers must be licensed in the subject and
  grade level they teach
• Teachers of core academic subjects must be
  licensed and also demonstrate competency in each
  subject they teach (by MTEL or degree)
• It is your professional responsibility to know
  your personal licensure status and take the
  necessary steps to maintain a valid license.

10
Salary

• Refer to Bi-Weekly Pay Schedule.

11
Salary Educational Differentials
Grade (row at the top of the schedule)
Step (column at the left of the schedule)

• Corresponds to your education credits.
• Any credits above 30 on the Masters transcript
  can be used for the next grade.
• Up to 30 in-service credits can be accumulated
  for salary purposes throughout your BPS teaching
  career.
• For future grade changes, a Personnel Action
  Request (PAR) Form (PS-03) is required.

• Corresponds to your years of qualifying service.
• Inside Service (within BPS)
• One year of teaching
• 120 days per school year as a substitute teacher
• Three years as a paraprofessional
• Outside Service
• BPS requires a letter from the previous District,
  including the following information
• Licensed, full-time teacher
• Taught at least 160 days per school year under
  contract
• Dates of employment
• Maximum of 3 years of inside service and 3 years
  of outside service can be used for credit.

12
Payroll Schedule

• Your first paycheck may be a real paycheck
  dont throw it away
• How much will you earn?
• First line Annual salary
• Second line Gross bi-weekly pay
• before taxes and deductions
• Third line daily rate (multiplied by 185 equals
  your annual salary)

13
Payroll

• Enjoy your first paycheck!
• Look for a plain envelope in the mail on that
  day.
• All documents are required to be added to our
  payroll database.
• Direct deposit is mandatory.
• First paycheck may not be direct deposit.
• Cash or deposit do not throw it away!
• Check your grade and step.
• Corrections can be applied retroactively.
• Contact your HR Network Liaison if, after you
  receive your first paycheck, you have any
  questions.
• Please do not contact Payroll.

14
BenefitsThe Hub gt My Benefits/Personal Info tab

• Time Off
• Medical Insurance
• Life Insurance
• Dental and Vision
• Retirement

To enroll in health insurance with the City of
Boston, turn in your enrollment forms at NTO !
or submit them to your HR Network Liaison by the
Sept 1 deadline. You may also visit the City of
Boston Health Benefits Office, Room 807, City
Hall. When you visit, take with you a drivers
license or a passport you must be able to prove
who you are. Also, if you would like coverage
for your spouse, you must take your marriage
certificate if you would like coverage for your
children, you must take their birth
certificates. You must enroll within 60 days of
the day you start in your new teaching position
or wait until the annual open enrollment period
each April. Ask the HR Network Liaison who helps
you at the Health Benefits Office to clarify the
effective date of the health insurance. If you
provide a loss of coverage letter within 30 days
from the date your previous insurance ended, you
may receive an earlier effective date. The Health
Benefits Office will be able to provide you with
more information about a loss of coverage
situation. When you visit the Health Benefits
Office, state that you are a new teacher and that
you have completed your employment paperwork with
the Office of Human Resources.
15
Time Off

• Sick Days
• 15 days per school year no limit to carry over
• Maximum of 30 days for family illness
• Maximum of 40 days for adoption
• Personal Days
• Four personal days per year
• Thanksgiving recess you cannot take both the
  Wednesday before and the Monday after
• Unused days carry over into personal sick bank

16
Medical Insurance

• City of Boston offers several health plans
• Check the Comparison Sheet or ask for a brochure.
• We have applications.
• Coverage is available for your spouse and
  children
• Marriage certificate and/or birth certificates
  are required to enroll
• Enrollment Periods and Effective Dates of
  Coverage
• Sign up by 29 August coverage effective 1
  September.
• Sign up 30 August-21 September coverage
  effective 1 October.
• Sign up 22-28 September coverage will be
  effective 1 November.
• Sign up 1-25 October coverage effective 1
  December.
• You must submit completed forms to Health
  Benefits Office by 25 October
• (60 days from the effective date of your
  employment).
• Open enrollment period is in April.
• Register changes within 30 days of a qualifying
  event (e.g., marriage, birth, adoption of a
  child) for immediate, retroactive coverage.
• Specifics of health insurance plans and
  enrollment
• Contact the Heath Benefits Office, City of
  Boston 617.635.4570

Ask for Lisa Ruiz or Jennifer Twomey or Teresia
Flemming
17
Life Insurance

• Mandatory, if you enroll in a City of Boston
  group health insurance plan
• Basic benefit is 5,000
• 2.88 monthly deduction
• Additional coverage is available
• Contact the Heath Benefits Office, City of
  Boston 617.635.4570

18
Dental and Vision

• Contact the BTU Health Welfare Fund
• To enroll, apply at BTU
• 180 Mount Vernon Street, Dorchester, MA 02125
• 617.288.0500
• 50 per month

• You must have a copy of your first paycheck to
  enroll

BTU
19
Retirement Contributions

• BPS does not contribute to Social Security
• Automatically enrolled in City of Boston pension
  plan, mandated by Federal and State laws.
• 11 pre-tax deduction from each paycheck
• Optional plans require enrollment
• 403(b) tax-advantaged retirement savings plan
• Salary deferrals are made before taxes are taken
  out and allowed to grow tax-free until when the
  money is withdrawn
• 457 Massachusetts Deferred Compensation SMART
  Plan
• Current administrator is ING/Aetna
• No cost to participate
• 30 years minimum after the age of 65

20
Beginning Teachers

• Meet regularly for 2-2¼ hours/week with a New
  Teacher Developer (NTD)
• Provide non-evaluative in-classroom mentoring
  support for first year teachers to reflect on
  practice and developing long-term professional
  development goals.
• Use the Dimensions of Effective Teaching, the
  Districts professional teaching standards (the
  poster in your packet), to help with classroom
  management, instructional planning, and assessing
  student progress.
• New Teacher Institute (Mandatory date to be
  announced)
• Participate in Beginning Teaching Seminars

21
Resources for Employeeswww.bostonpublicschools.or
g/employeeresources

• The City of Boston and the Boston Public Schools
  offer employees a variety of resources and
  benefits.
• Information and access to many of these benefits
  are available online.
• Talk to your supervisor or school leader.
• Get to know your school secretary!
• There may be Dos Donts for your school.
• Ask about the protocol for substitute teachers.

22
BPS Intranetwww.MyBPS.org

• Intranet portal that provides teachers,
  administrators, and other BPS staff with access
  to the essential, everyday information and
  resources they need to enhance teaching and
  learning across the district.

• Secure site containing confidential student
  records requires users to enter a login and
  password.
• Help Desk for technical issues
• Contact the Office of Instructional and
  Information Technology (OIIT)
• 617.635.9200, 7am-4 pm, Monday through Friday

23
The Hubfrom work http//hub/ from home
https//hub.cityofboston.gov/dana-na/auth/url_defa
ult/welcome.cgi

• City of Boston's Employee Intranet portal allows
  you to view City news and login to My Hub
• Review current enrollments in City-provided
  benefit plans
• View and print a copy of your paycheck
• Edit or set up direct deposit to your bank or
  credit union
• Access W4 tax information or request reissue of
  your W2
• Update name, address, telephone, email and
  emergency contact information
• Apply for job postings
• Different URLs for login from work and from home
• Hub Help
• 617.635.1HUB (1482), MondayFriday, 9am-5pm
• E-mail HubHelp_at_cityofboston.gov

24
SubCentralhttp//subcentral.boston.k12.ma.us

• You have three main obligations
• You must call 617.635.7980 for prompts to
  register.
• Enter your absence as early as possible.
• Upload assignments for substitutes.
• Work with your schools protocol on designating
  substitutes.
• Teachers, substitute teachers and school
  administrators can access the substitute system
  from any phone or Internet-enabled computer 24x7.

If you need help 1. Visit the Hub
http//www.bostonpublicschools.org/subcentral 2.
Call the Substitute Teacher team at OHR
617.635.9380
25
Employee Assistance Program

• At no cost, City of Boston employees and their
  family members are eligible to participate.
• Comprehensive benefit for those looking for
  solutions to a wide variety of personal and
  workplace problems such as grief, daily stress,
  depression, and drug dependency.
• Staff members are mental health professionals who
  are trained to listen, counsel, and refer
  employees and their family members to appropriate
  services if necessary.
• Confidentiality is of paramount importance, and
  no one at BPS can gain access to a person's EAP
  records without his or her written permission.
• Employees and their immediate family members can
  receive assistance
• Hours and phone numbers
• 7am-5pm, Monday through Friday 617.635.2200
• 5pm-7am weekends 617.635.4500

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Ongoing Trainingwww.MyLearningPlan.com

• Web-based professional development management and
  delivery system that allows all eligible BPS
  staff to easily identify, register and track
  professional development courses.
• Complete Laptops for Learning (L4L) to be
  eligible to receive your laptop.
• Questions?
• Tamika Estwick, testwick_at_boston.k12.ma.us or
  617.635.9203.
• Shawn ONeill, 617.635.9031

27
Online Mentoringwww.successatthecore.com

• Online mentoring for second year teachers or
  experienced teachers new to BPS

• Optional online mentoring support through an
  eight-week course
• Networking with other veteran teachers
• Can count towards requirement for professional
  licensure
• Online resources for all teachers

28
Physical Restraint Training

• Staff must receive proper training in physical
  restraint techniques to administer physical
  restraint to students.
• Talk to your supervisor or school leader.