Special Education Compliance Monitoring

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Special Education Compliance Monitoring
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3 Phases of Compliance Monitoring Review

• Pre-Site phase
• On-Site phase
• Post-Site phase

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Pre-Site Phase

• District will receive letter in advance from EED
  with date of visit and request for information
• Phone conversation - EED Program Manager will
  offer technical assistance
• Review/ verify information needed before on-site
  visit (listed in Part X Section 1 of the
  Handbook)

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Prior Information to be sent

• List of special education teachers,
  administrators, related service providers and
  interpreters for the deaf
• (4AAC 52.770)
• Behavioral Data - of in-school suspensions, out
  of school suspensions, expulsions, manifestation
  determination meetings referrals to law
  enforcement experienced by the student
• Due Process - an indication of whether the
  students educational program was the subject of
  a complaint, mediation/due process hearing over
  the past 5 years

Excel format
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Information needed PRIOR to review (contd)

• A list of schools within your district that
  includes daily time schedules for each school
• List of private schools, charter schools,
  correspondence schools, juvenile detention
  facilities, adult correctional facilities,
  community transition agencies (childhood and
  secondary transition) in the District with the
  addresses and phone numbers of each

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What occurs during the On-Site visit?
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Entrance Interview

• Introductions
• Team Leader - Team Members
• Program Managers explanations
• Review weekly schedule

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Administrative Review

• Each district should have an Administrative
  Binder
• The binder should contain all admin standards
  coded by number
• For standards that do not apply, include a note
  on district letterhead stating why it does not
  apply

Handbook Part X, Section 6
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Student File Reviews

• 15 or more complete files
• Other files
• Targeted areas- transition, ESERs
• Any area(s) of systemic concern
• Files are selected to represent a sampling of all
  disability areas, race/ethnicity, age levels, and
  school locations

Handbook Part X, Section 5
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What Else Happens?

• Draft Report of findings
• SpEd Director meeting
• Exit interview

• School site visits
• Parent meeting
• Staff meeting

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Focused Monitoring Component

• Review District Data Profile
• How monitoring connects
• Review District Determination status
• Needs Assistance
• Needs Assistance 2
• Needs Intervention
• If on Corrective Action Plan -- review

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Exit Meeting

• Commendations
• Draft monitoring compliance review results
• Draft Plan of Improvements for student files and
  administrative standards

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Post-Site Phase Compliance Monitoring Written
Report

• The Written Report includes
• Commendations
• Findings citations
• Plan of Improvement
• - Upon receipt of the Final Report, districts
  have 60 days to complete the Plan of Improvement

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What is Due When?

• 1. The Plan of Improvement projected dates of
  completion is due 60 days from the Final Report
  date
• 2. All of the documentation on the Plan of
  Improvement is due 3 to 6 months after the
  monitoring visit

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Then What?

• Following submission and approval of all
  documents, EED will send District a Close-Out
  letter stating all corrective action is complete.

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For Questions

• Who do you contact?
• 1st - The lead monitor for your visit
• 2nd - Your department contact

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Intensive Monitoring

1. Will be conducted at a separate time than
   monitoring
2. For intensive claims over 15 students Intensive
   monitored is conducted on-site
3. For intensive claims under 15 students IEPs
   will be sent to EED for review

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Youre DONE!

• Yippee!