Hotel Management System

1
Hotel Management System

• Multi Environment Solutions

2
Modules

• Guest Reservation and Registration
• Guest Care
• Facilities Management and Scheduling
• Guest Record History
• Guest Billing
• Kitchen and Restaurant Management
• Finance and Administration
• Purchase Management
• Payroll
• Human Resources Management

3
Guest- Registration

• Reservation of a Room and Bed
• Check in of Guest/Group of Guests
• Assignment of Room and Bed
• Transfer of Guest from one room and
• bed to another room and bed
• Pending Check outs
• Check outs of a Guest
• De Reservation of Room and Bed
• Cleaning of Room and Bed
• Transfer of Guest Profile to Guest
• history Competitive Analysis, Cont.

4
Guest Care

• Services to be provided to a guest
• Special care required/provided
• Services provided to a guest

5
Facilities Management and Scheduling

• Facilities required for a date and time(Banquet
  room,Conference room etc.)
• Availability of facilities

6
Guest Record History

• Maintain detail Guest database
• Assign history id to a Guest
• Maintain l history of each guest, for each visit

7
Guest Billing

• Define rates of Room ,Bed, services provided to
  the guest
• Automatic Billing for various services , provided
  to the guest

8
Kitchen Management

• Define various types of meals
• Calculation of various type of meal to be
  prepared
• Define bill of material for each type of meal.
• Procure various eatable items
• Maintaining stock of different eatables
• Supply meal as per the requirement of guest

9
Finance and Administration

• Account codes account groupings
• Details of Banks of the company
• Purchase bills
• Sales invoices
• Receipts from customers
• Payments to suppliers
• Journal vouchers
• Bank to Bank transactions or Bank to Cash
  transactions
• View / print payments to be made
• Approve payments

10
Finance and Administration (Cont.)

• Print payment vouchers
• Print cheques
• Hole payment for an invoice or for vendor
• Compare budgeted expenditure with actual expenses
• TDS rates for various types of bills
• Debit credit notes
• Post transactions to General Ledger
• Perform period end, monthly and yearly
  processing

11
Finance and Administration (Cont.)

• Display / print customers outstanding
• Display / print vendors outstanding
• Print day books
• Print General Ledger
• Print trial balance
• Consolidate account of various division

12
Purchase Management

• Maintain vendor details
• Purchase agreements with vendors
• Payment terms for vendors
• tolerance for short/excess supply
• Purchase requisitions
• Check requisition against budget
• Approve purchase requisition
• Reject purchase requisition
• Maintain price list of vendors
• Create maintain purchase orders

13
Purchase Management (Cont.)

• Record vendors acceptance for purchase orders
• Hold purchase orders
• Amendment of purchase orders
• Cancel purchase orders
• Close purchase orders
• Receipt of goods
• Inspection of goods
• Return sub-quality goods
• Reject goods
• On-line review of Vendor details /
• status of requisition / purchase order.
• Print various reports

14
Payroll

• Employee Data Maintenance
• Monthly Pay slip Generation
• Attendance leave Management
• Overtime
• Income - Tax
• Bonus
• Superannuation
• Gratuity
• Loan Administration
• Provident Fund