ARRANGEMENT OF RECORD INFORMATION

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ARRANGEMENT OF RECORD INFORMATION
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Defined

• The process and results of grouping and ordering
  archives (records) in accordance with accepted
  archival principles.

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THEORY OF ARRANGEMENT
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Theory of Arrangement

• Objects of arrangement

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Theory of Arrangement

• Objects of arrangement
• Is a group activity

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Theory of Arrangement

• Objects of arrangement
• Is a group activity
• Creator is more important than the content

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Theory of Arrangement

• If have grouping, assume workability

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Theory of Arrangement

• If have grouping, assume workability
• Each document has a place

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Theory of Arrangement

• If have grouping, assume workability
• Each document has a place
• The information object and information about the
  object are different

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Fundamental Terminology

• Grouping/group/unit
• Order/ordering
• Arrangement
• Classification
• Creator
• Provenance

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GROUPINGIDENTIFYING RELATIONSHIPS
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SEQUENCE OF WORK

1. Grouping intellectually
2. Ordering intellectually
3. Grouping physically

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BASES FOR ESTABLISHING UNITS OF DOCUMENTATION

• 1.

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BASES FOR ESTABLISHING UNITS OF DOCUMENTATION

• 2. Sets within group/sets
• Sets vis-à-vis sets

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CREATOR VS. RECORD

• Smith Papers

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VERTICAL PERSPECTIVE

• Document/item

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VERTICAL PERSPECTIVE

• Fonds/Archival (Record) Group

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VERTICAL PERSPECTIVE

• Series

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VERTICAL PERSPECTIVE

• Pyramid concept

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HORIZONTAL PERSPECTIVE

• Record characteristics

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HORIZONTAL PERSPECTIVE

• Problem of form

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CREATOR CHARACTERISTICS

• Function/activity
• Subject
• File system

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UNITS OF DOCUMENTATION

• Miscellaneous
• General
• Assorted

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UNITS OF DOCUMENTATION

• Chronology

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VERTICAL PERSPECTIVEVOLUME AND COMPLEXITY
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SMALLEY
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STRAUS CTR
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VERTICAL PERSPECTIVEVOLUME AND COMPLEXITY
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SUBGROUP
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DIFFERENCE BETWEEN

• Fonds/group
• and Subgroup
• Subgroup
• and Series

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COMBINING HORIZONTAL AND VERTICAL ELEMENTS

• Commonly grouping at different levels will be
  different.

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Lewiston-Clarkston
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HORIZONTAL PERSPECTIVE

• Repository level

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ARRANGING UNITS

• Group convenience
• Series importance
• Item alphabet/chronology

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SERIESKINDS OF IMPORTANCE

• Revealing creator (evidential value)
• Revealing content (informational value)

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SERIESMEASURES OF IMPORTANCE

• Generalness
• Insight
• Quantity
• Chronology

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SERIESMEASURES OF IMPORTANCE
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ARRANGING UNITS

• Subseries
• Subgroup
• Document
• Fonds

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ARRANGING UNITS

• A. J. Houston Papers
• Governor W. Lee ODaniel Records
• Governor Elisha Marshall Pease Records
• Lewiston-Clarkston Improvement Company Records

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LAWN-B-GONE EXERCISE
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LAWN-B-GONE EXERCISE
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SPECIAL RECORD MATERIAL

• Materials that, because of their
• size, or
• unique quality of displaying information, or
• their dissimilarity to traditional paper records,
  are subject to treatment on account of their size
  and/or unique quality.

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SPECIAL RECD MATERIAL

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SPECIAL RECORD MATERIAL

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SPECIAL RECORD MATERIAL

• Ways to handle SRM
• Archival approach
• Library/museum approach

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SPECIAL RECORD MATERIAL

• Separation Record

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SPECIAL RECORD MATERIAL
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ARRANGING
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ARRANGING

• Original order

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ARRANGING

• Original order
• Order created by the archivist

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CREATING ORDER

• Segregate by obvious units
• Study for substantive units to emerge
• Consider all levels by physically adjust any one

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PHYSICAL WORK OF ARRANGEMENT
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GROUPING FOR HOUSING

• VOCABULARY
• File unit
• Box
• Folder
• Item (record book)

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GROUPING FOR HOUSING

• VOCABULARY
• File unit
• Box
• Folder
• Item (record book)
• PHYSICAL CONSIDERATIONS

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GROUPING FOR HOUSING

• VOCABULARY
• File unit
• Box
• Folder
• Item (record book)
• PHYSICAL CONSIDERATIONS
• NOWHERE ELSE FILE

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PROCESS OF ARRANGING
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APPROACH TO ARRANGEMENT
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ARRANGEMENT WORKFLOWPACKING
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ARRANGEMENT WORKFLOWPRELIMINARY SURVEY

• Provenance
• History/biography of creator
• Functional origins
• Contents
• Forms
• Previous related accessions

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ARRANGEMENT WORKFLOWSORTING
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ARRANGEMENT WORKFLOWREASSEMBLILNG
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ARRANGEMENT WORKFLOWSHELVING
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ARRANGEMENT PRIORITIES

• Importance of/demand for fonds
• Labor required
• Size
• Repositorys priorities
• Political realities
• Anticipate processing only once

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HOW MUCH ARRANGEMENT IS ENOUGH?
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RECORDS OF ARRANGEMENT
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RECAP QUESTIONS